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ESFA mm 07 09 06
Sunday July 9th, 2006
Meeting began 6:12 p.m.
Members present were:
Vice-President: Khyl Buckallew
Hoa Rep: Chris Williams
Secretary: Crystal Simpson
Cheer Coordinator: Sheila St John
Fundraising Coordinator: Paul Shaffer
Others present were:Janeen and Jeff Danner, Nelson Thomas, Tammy Marsh, Kelly Cosens, Patty Brooks, Doug Van Fossan, Kevin Smith, Pat Slusher, Jason Covey, Emmett and Linda Willimetz
Khyl motions to approve minutes, Crystal seconds all vote all agree to approve.
Fundraising as presented by Paul:
Car Wash will be held August 12, 2006 at the EZ Lube . Would like to see parents stay and help not just drop off their kids.
Spoke with Jeff Johnson about selling cookie dough and pizzas.We would make 50% profit of all sales. If we sell more that 500 units delivery is free, otherwise we would have to pay $50.00 for delivery.
This year we would like to have the fundraisers be paid for when the order is turned in.
All fundraising money needs to be turned in to the team manager then turned into Paul.
Would also like to sell t-shirts. Paul and Sheila will work on design and price together and come up with something. Will spllit the profits between the cheerleaders who will recieve 25% and football who will recieve 75%. This is a league wide fundraiser that is completely optional.
Would like to see some kind of incentive for the kids to fundraise.
Khyl motions to approve selling candles, cookie dough and pizzas. Chris seconds all vote and all agree to approve.
Crystal motions to approve a pizza party for the team with the highest per player average sales. Khyl seconds all vote and all agree to approve.
Also approve to set the fundraising end date to August 19,2006 this is for candles ,cookie dough, and pizzas does not include the t-shirts.
Pat Slusher proposed and amendment to the by laws on the way someone is nominated.
Crystal motions to approve Khyl seconds all voted and all agreed to amend.
Other business everyone would like to get to. Board opens the floor for Nominations for President.Kelly Cosens is nominated and seconded.Doug Van Fossan is nominated. Emmett Willimetz is nominated and seconded, but wishes to remove himself he is not interested in the position.
Meeting was adjorned to conduct personal interviews with the 2 candidates. First was Doug Van Fossan, then Kelly Cosens. The meeting was readjorned and Doug Van Fossan was named the new President.
Paul will ask EZ Lube about putting sign ups on his sign out at that end of town.
We need to get all our signs out about sign ups.
Chris and Doug will talk to Sam Brown about storing our equipment out at the high school.
Will decide at the next meeting if we need to have sign ups on the 29th or not.
Need to set field assignments, and write a parent letter for hand out detailing the plan for this season and all the changes, fundraising info, etc.
Would like to set the Parent Meeting for July 31, 2006.
Next Meeting set for July 23,2006 at 6:00 p.m. at the Community Center.
_________________________
Secretary
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ESFA mm 06 25 06
Sunday June 25, 2006
Meeting started at 6:00 p.m.
Members Present were
President: Travis Carpenter (late)
Vice -President: Khyl Buckallew
Treasurer: Bethanne Cordova
Secretary: Crystal Simpson
HOA Rep: Chris Williams
Cheer Coordinator: Sheila St. John
Coaches present were: Emmitt Willametz, Chris Williams, Kelly Cosens,
Others present were: Linda Willametz, Pat Slusher, Jason Covey, Patty Brooks, Korey Manley, Korey Williams, Doug Van Fossen, Doug Young, Bob Jones and son, & Mike Hatch.
Khyl motioned to approve minutes, Bethanne seconds, all voted and all agreed.
Balance in the bank was $825.57
Still need to get a P.O. box, Khyl and Bethanne will take care of that.
Khyl talked to Riddell and they did get their payment.
Chris Williams attended his first HOA meeting, said that HOA is not interested in dealing with E.S.F.A. as long as Travis is still president. Also informed board that they will not deal with anyone from here on out except Chris Williams.
Games this year will start the weekend before Labor Day, same as last year.
Chris says he has also talked to The Quarterback Club and Sam Brown and they feel the same way.
Chris will talk to Sam Brown about a coaches clinic date and the camp for the kids.Need to get date set for our coaches.
Chris will also talk to Sam to see if we can get a couple flag teams to play with them for like $20.00 per kid.
Chris will need to get sign up forms from HOA before the 9th, and find out if we can put the sponsor logo on the kids jersey sleeves.
Travis announced that he spoke to Terry Bowen from HOA and he will be resigning . He thinks that is what is best to focus on the kids, but also thinks it is just politics in this town.
Korey Manly will check with Jesse Hall about having sign-ups at the high school the dates, times & workers will be: July 8th Korey and Emmitt will work, July 15th Sheila and Crystal will work, & July 22nd Emmitt and Pat will work. All times will be from 10 a.m. til 2 p.m.
Sheila will run ad in paper for President and sign ups.
Korey Williams will talk to the Greg Williams foundation about sponsoring the flag football with Pop Warner.Will also let them and the Quarterback Club of all the changes in the organization.
Still need to set a Jr. Midget coach. Doug Young volunteered. Khyl motioned to approve Crystal seconds, all vote and all agreed, Doug will be the coach of the Jr Midget team.
Doug Van Fossen informed of a league Midland Empire out of St Joseph that we might look into joining next year to get out from the dictation of the HOA program.
Crystal will make sign to put up at Imagination Station so they can pick up sign up forms there.
August 19th will be the Jamboree. Korey Manley will be in charge of this event.
August 12th will be the EZ Lube car wash.Khyl and Paul can get a hold of Jerry.
Chris Williams will talk to Chuck Anderson about helping out.
Khyl will get ahold of Cindy Brewster about more sign up forms that George may have had.
Next meeting will be July 9th, 2006 6:00 p.m. at the community center.
Khyl will contact them about reserving the building for the next few meetings. We will need to meet approximately every 2 weeeks til season starts.
All committees will need to make their presentations by the next meeting. Uniform, Fundraising, Pat and the By law amendments, and etc.
_________________________
Secretary
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ESFA mm 05 21 06
Sunday, May 21, 2006
Meeting started at 6:07 p.m.
Members present:
President: Travis Carpenter
Vice-President: Khyl Buckalew
Treasurer: Bethanne Cordova
Secretary: Crystal Simpson
Cheer Coordinator: Sheila St. John
Others present were: Chris Williams, Paul Shaffer, Korey Manley, Kelly Cosens, Nelson Thomas, Emmitt Willimetz, Kevin Smith, John Parsons, Pat Slusher
Jeff Johnson from Clubs Choice Fundraising presented the board with Cookie Dough for Fundraising. The club will ecieve50%profit from the cookie dough sales. Average cost of the cookie dough will be $12.00 per tub. The whole process takes about 1 month from start to finish. You will have to pay a $50.00 delivery charge on orders less than 500 pieces. You don't have to pay until the day you pick up.ESFA will not be responsible for items not picked up they will simply come off the order.
The Board still needs a HOA rep and a Fundraising coordinator.Crystal motions to vote Chris Williams in as HOA rep. Bethanne seconds all voted and all agreed. Chris Williams is now the HOA rep.
We set a fundraising committee, it will consist of Paul Shaffer, Crystal Simpson, and Travis Carpenter. We will deal more with the fundraising the next couple of meetings. Will most likely do the Cookie Dough and E-Z Lube.
Elkhorn was given our info handout. Patty Brooks has letters Travis will get a hold of her for copies to give to the other schools.
We will not be moving the equipment from storage to Patty's shed, the insurance will cost more.
Travis proposed that ESFA lease a Post Office Box for only $50.00 per year. Crystal motioned to approve Khyl seconds all vote and all agree.
Need to check on certification of helmets with Riddell.
Our ad was put in the paper for sign- ups. We will have a Parent Meeting sometime the first week of practice. We need volunteers for sign-ups , so far the volunteers are Pat Slusher, Emmitt Willametz, & Chris Williams.
Korey Manley would like to set up a Parent Advisory Board. Some kind of Parent Orientation with a sort of Chain of Command. Khyl motioned to set Board, Crystal seconds all vote and all agree. The Parent Advisory Board will consist of 2 parents from each team, preferably the Business Manager and one other parent, if interested. The board will have one Chairman that will address ESFA and advise on parent issues.
Balance in the bank is approximately $825.00.
We need to get the clinic dates for the coaches clinic with Sam Brown and the kids clinic with the high school. All head coaches and 1 assistant coach will be required to attend this clinic.IT IS MANDATORY!
Coaches will also have to pass a background check.
We have set a uniform committee this year it will consist of Emmitt Willametz, Pat Slusher, and Khyl Buckallew.
Khyl motions to pay for half of a sign to advertise on. The cost would be $50.00.Crystal seconds all vote and all agree to pay for it.
Pat Slusher will bring a written proposal on how we should start voting for board members.
Khyl motions to set coaches as follows. Bethanne seconds all voted and all agreed.
Tiny Mite: we will not have a Tiny Mite division
Mitey Mite 1: Chris Williams
Mitey Mite 2: Paul Shaffer
Mitey Mite 3: Emmitt Willametz
Jr. Pee Wee: Kelly Cosens
Pee Wee: John Parsons
Jr. Midget: none
Khyl motions to ask Sam Brown for coaches for the Jr. Midget team. Bethanne seconds all vote and all agree.
Korey Manley wants to note that Sam Brown has expressed to some that he does not think Travis should still be on as President. Travis says that is not what Sam has told him. On the same note Emmitt wants to know what HOA thinks of the situation at hand.
Meeting closed 8:25 p.m.
Next meeting will be June 25, 2006 at 6:00 p.m.
_________________________
Secretary
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ESFA mm 02 26 06
Sunday February 26,2006
Meeting started at 6:01 p.m.
Board members present were:
Vice- President: Khyl Buckallew
Secretary: Crystal Simpson
HOA Rep: George Brewster
Cheer coordinator: Sheila St. John
Others present were: Korey Manley, Kelly Cosens, Patty Brooks, Emitt
Willimetz,
George motioned to approve minutes, Khyl second all voted all agreed.
Flag football :
The 8-11 year olds will have 2 teams- Kelly Cosens and Korey Manley
will coach
The younger team Emmitt Willimetz will coach.
The cost will be 60.00 per child, and the team will provide their own
uniforms.
Daily Standard will charge 45.00 to put ad for sign ups in the Town &
Country. Khyl motioned to approve ad for April. All voted and all
agreed. Need to get on setting dates for sign ups before school is out.
May meeting will set coaches for tackle football.
We need to look into lowering fees for flag football.
Talked about setting up a jamboree, to fundraise, Korey will help
organize this project. Everyone can help find sponsors for this.
Next meeting is set for March 26, 2006 at 6:00 p.m.
_______________________
Secretary
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ESFA mm 01 22 06
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ESFA mm 11 20 05
SUNDAY NOVEMBER 20, 2005
MEETING STARTED 6:02 P.M.
BOARD MEMBERS PRESENT WERE:
PRESIDENT: TRAVIS CARPENTER
VICE-PRESIDENT: KHYL BUCKALLEW
TREASURER: BETHANNE CORDOVA
SECRETARY: CRYSTAL SIMPSON
HOA REP: GEORGE BREWSTER
CHEER COORDINATOR: SHEILA ST. JOHN
OTHERS PRESENT WERE: KEVIN SMITH, KELLY COSENS, EMMIT WILLIMETZ
KHYL MOTIONED TO APPROVE THE MINUTES. GEORGE SECOND ALL VOTED AND ALL
AGREED.
COACHES:
CONGRATULATIONS TO KELLY COSENS AND THE MITEY MITE 3 TEAM ON BEING THE
MOST SUCCESSFUL TEAM IN E.S.F.A.
MINERAL WATER BOWL TICKET MONEY IS DUE BACK TO THE QUARTERBACK CLUB BY
NOVEMBER 28, 2005.
THE MINERAL WATER BOWL PARADE IS DECEMBER 3RD. WE HAVE 3 SPOTS IN THE
PARADE. WE WILL MEET AT THE WABASH AT 9:30 A.M.
KHYL MOTIONED TO CHANGE THE BY-LAWS TO READ APRIL TO NOVEMBER FOR ALL
COACHES TO ATTEND MEETINGS. GEORGE SECOND ALL VOTED AND ALL AGREED
BEGINNING 2006.
OUR NEW COMMITTEE MEMBERS FOR THE PARENT LETTER ARE:
PAT SLUSHER, BETHANNE CORDOVA, AND KELLY COSENS
OTHER BUSINESS:
WE DON'T HAVE A FINAL BILL FOR RIDDELL YET.
THE NAME ON THE ACCOUNT HAS BEEN CHANGED FROM GEORGE BREWSTER TO
E.S.F.A.
GEORGE MOTIONED TO REIMBURSE THE CHEERLEADERS FOR THEIR FLOWERS AND
THE CERTIFICATES THAT SHEILA HAD MADE. BETHANNE SECOND, ALL VOTED AND ALL
AGREED.
KHYL MOTIONED TO CONCLUDE ALL 2005 BUSINESS BY OUR JANUARY 2006 MEETING.
THERE WILL BE NO MEETING IN DECEMBER 2005. WE WILL RESUME OUR MEETINGS IN
2006.
KHYL WILL RESERVE THE COMMUNITY CENTER FOR OUR MEETINGS FOR THE
FOLLOWING DATES:
JANUARY 22, 2006 FEBRUARY 26, 2006 MARCH 26,2006
APRIL 23, 2006 MAY 21, 2006 JUNE 25, 2006
JULY 23, 2006 AUGUST 27, 2006 SEPTEMBER 24, 2006
OCTOBER 22, 2006 NOVEMBER 19, 2006
ALL MEETING TIMES ARE 6:00 P.M.
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ESFA mm 06 26 05
SUNDAY JUNE 26, 2005
MEETING STARTED AT 4:05 PM
BOARD MEMBERS PRESENT WERE:
PRESIDENT: TRAVIS CARPENTER
VICE-PRESIDENT: KHYL BUCKALEW
TREASURER: BETHANNE CORDOVA
SECRETARY: CRYSTAL SIMPSON
HOA REP: GEORGE BREWSTER
NON-VOTING MEMBERS PRESENT:
CHEER COORDINATOR: SHEILA ST. JOHN
OTHERS PRESENT:
BRIGETTE ELLIOTT, MIKE HATCH, CHRIS BROOKS, PATTY BROOKS, KELLY COUSENS, SAM BROWN
TRAVIS MOTIONED TO APPROVE MINUTES FROM PREVIOS MEETING. CRYSTAL SECOND, ALL VOTED ALL AGREED TO APPROVE.
SAM BROWN SPOKE TO THE BOARD ABOUT HIGH SCHOOL CAMP. IT WILL BE JULY 18- 28. THEY WILL HOLD A YOUTH CLINIC ON SATURDAY JULY 23, FREE OF CHARGE.
THERE WILL ALSO BE A COACHING CLINIC ON JULY 6TH, 2005.
THE BOARD TALKED WITH SAM BROWN ABOUT HAVING A HIGH SCHOOL COACH TO COACH THE UNLIMITED WEIGHT CLASS. WILL HAVE TO WORK OUT DETAILS ON THAT.
WE CAN SET UP A TABLE FOR SIGN UPS AT THE HIGH SCHOOL AND YOUTH CLINIC IF WE WOULD LIKE.
WE WILL SET UP A COACH'S CLINIC FOR ALL E.S.F.A. COACHES ON JULY 23, 2005 AFTER THE YOUTH FOOTBALL CLINIC, AT 1:00 PM.
WE HAVE RECIEVED SEVERAL DONATIONS FROM OUTSIDE SOURCES:
ROSS AND SPIDLE CHAPELS (WAS PRITCHARDS) 300.00
NANCE'S 25.00
TRINITY WOOD CRAFTERS INC. 100.00
CASEY'S GENERAL STORES INC. 250.00
BROWN'S PHARMACY 50.00
TEE LAND LLC. 300.00
E-Z LUBE WILL DONATE ONE SATURDAY WHERE WE CAN USE THE WHOLE LOT TO HAVE A CAR WASH , CARNIVAL ETC. AND WILL DONATE A PERCENT OF THEIR SALES FROM THAT DAY TO E.S.F.A. WE ARE PLANNING ON AUGUST 13, 2005 FOR THE DAY.
WAL MART WILL ALSO MATCH WHATEVER AMOUNT THAT WE CAN FUNDRAISE.
CHARLES WILL PUT THE SIGN UP IN THE PAPER.
AS OF RIGHT NOW OUR FUNDRAISING FOR THE SEASON WILL CONSIST OF SELLING PRICE CHOPPER COUPON BOOKS, SELLING MINERAL WATER BOWL TICKETS AND CANDY BARS FOR THE LEAGUE.
WE STILL HAVEN'T GOT OUR BANNER FROM LAST YEAR BACK. TRAVIS WILL TRY AGAIN TO REACH LARRY.
GEORGE BREWSTER WILL CONTACT LADY IN RICHMOND ABOUT FREE ADVERTISING ON A BILLBOARD FOR SIGN-UPS.
MELANIE GREEN FROM RICHMOND PAPER WILL PUT FREE AD FOR SIGN-UPS SHEILA WILL TALK TO HER. AND WILL ASK WAL MART ABOUT SETTING UP TABLE THERE FOR SIGN UPS.
WE CAN'T GET ANY KIND OF DEBIT OR DEPOSIT VISA FROM BANK. THIS IS A DEAD SUBJECT.
GEORGE BREWSTER MOTIONED TO APPROVE THE ACCOUNT STATEMENT. CRYSTAL SECOND ALL VOTED AND ALL AGREED.
CHEER ACCOUNT IS STILL THE SAME 534.64.
GREG WILLIAMS WILL BE SETTING UP A FOUNDATION WITH HIS GOLF TOURNAMENT, MAYBE WE COULD GET THEM TO DONATE.
GEORGE MOTIONED TO APPROVE KELLY COUSENS AS MITEY MITE 2 HEAD COACH. CRYSTAL SECOND ALL VOTED ALL AGREED.
WE NOW HAVE COACHES FOR THE FOLLOWING TEAMS:
MITEY MITE 2 KELLY COUSENS
JR PEE WEE GEORGE BREWSTER
PEE WEE DOUG YOUNG
JR MIDGET KHYL BUCKALEW
WE STILL NEED COACHES FOR THE FOLLOWING TEAMS;
MITEY MITE 1
UPPER FLAG
LOWER FLAG
UNLIMITED WEIGHT
COACHES WILL BE REQUIRED TO ATTEND THE MONTHLY BOARD MEETINGS. BEGINNING WITH THE NEXT MEETING ON JULY 24, 2005.
KHYL HAS INFORMATION SHEET ON SAFETY FOR THE COACHES. BETHANNE WILL SCHEDULE A CPR CLASS FOR THE COACHES.
KHYL MOTIONED TO APPROVE THE USE OF COACHES PERFORMANCE SHEETS. CRYSTAL SECOND ALL VOTED AND ALL AGREED.
SHEILA WILL FIND OUT ABOUT SIGN UPS TO BE ADVERTISED IN THE TOWN & COUNTRY PAPER.CRYSTAL MOTIONED TO APPROVE FUNDS NOT EXCEEDING 60.00 FOR THE AD. BETHANNE SECOND ALL VOTED AND ALL AGREED.
SHEILA WILL ALSO SET UP DATE WITH PHYSCIAN TO DO PHYSICALS.
SHEILA WANTS BOARD APPROVAL TO HOLD CHEER CAMP AT WILLIAM JEWELL COLLEGE ON JULY 23, 2005. ALL AGREED ITS OK.
GEORGE BREWSTER MOTIONED TO COORDINATE COACHES SHIRTS, SO ALL COACHES HAVE THE SAME UNIFORM SHIRT EACH WITH THEIR DIVISIONS ON THEM.CRYSTAL SECOND ALL AGREED.
SHEILA WILL CHECK ON PRICE OF COACHES SHIRTS.
GEORGE ALSO INFORMED THE BOARD THAT WE HAVE TO HAVE POP WARNER LOGO PATCH ON UNIFORMS.
GEORGE MOTION TO APPROVE LOGO FROM RIDDELL FOR THE HELMETS. CRYSTAL SECOND, ALL VOTED ALL AGREED.
KHYL MOTIONED TO ADD MISSOURI CITY TO OUR DISTRICT. GEORGE SECOND ALL VOTED AND ALL AGREED.
KHYL MOTIONED TO HAVE LEAGUE BUY 5 GAL DRINKING COOLERS. THIS WILL BE TABLED TILL NEXT MEETING TRAVIS WILL TRY TO GET SOMEONE TO DONATE THEM.
WE NEED TO SET UP A CARNIVAL COMMITTEE. TABLED TILL NEXT MEETING.
NEXT MEETING SCHEDULED FOR JULY 24, 2005 AT 7:00 PM.
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ESFA mm 04 24 05
Minutes for the Board of Excelsior Springs Football Association
Sunday April 24th, 2005
Meeting started approximately 6:05
Board members present were:
President: Travis Carpenter
Vice-President: Khyl Buckallew
Treasurer: Bethanne Cordova
Secretary: Crystal Simpson
HOA Rep: George Brewster
Non-voting members present:
Sheila St. John
Charles Buckallew
Others Present: Doug Young and Mike Hatch
George motioned to approve minutes from the last meeting, Khyl seconded, all voted and all agreed.
Check account for the league is in progress; Bethanne and Khyl are taking care of it.
Sexual harassment was tabled till the next meeting.
Sheila called about getting the banner back and never received a return phone call.
Khyl motioned to agree to sell Mineral Water Bowl tickets in return for an $800.00 donation from the Excelsior Springs Quarterback Club. George seconded the motion, all voted and greed. Each household will sell 5 tickets for $10.00 each ticket.
Out fundraisers this year will be candy for the league, scratch cards, and the Mineral Water Bowl tickets. The cheerleaders will do the same fundraisers as the football players will, but the money will go to their account.
Helmets are currently at Riddell being reconditioned.
George motioned to vote for the Vegas gold uniforms. Crystal seconded, all voted with a result of 3 to 1 in favor, Bethanne voted No.
George will check out stickers for the helmets.
Letter to parents is to be fixed and sent out ASAP. George motioned to okay the letter. Crystal seconded, all voted and agreed.
George motioned to pay the $800.00 from the Quarterback Club to Riddell on the balance we owe them. Crystal seconded, all voted and agreed to bay by the next meeting.
Bethanne will call on our tax exempt letter.
George motioned to try the tax credit to business that make donations to our league, Bethanne seconded all voted and all agreed. Charles will fill out all the paperwork for this.
Bethanne sent in our grant request for NFL Youth.
Sheila sent in a request for a grant from Ford Motor Co.
George wants the Board to go to the next city Park and Rec. meeting to see about taking over the city’s flag football program. The next meeting will be the 2nd Tuesday of the month.
Charles will call the gentleman who owns Roosevelt Field to see if we can get him to work something out with the field.
George will draft a letter for the out of town schools by tomorrow, 04-25.
The next regular board meeting is set for Sunday May 22 at 6:00 PM.
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ESFA mm 03 20 05
MINUTES FOR BOARD OF EXCELSIOR SPRINGS FOOTBALL
ASSOCIATION
SUNDAY MARCH 20, 2005
MEETING STARTED AT 6:00 P.M.
BOARD MEMBERS PRESENT:
PRESIDENT: TRAVIS CARPENTER
VICE-PRESIDENT: KHYL BUCKALEW
TREASURER: BETHANNE CORDOVA
HOA REP: GEORGE BREWSTER
NON –VOTING MEMBERS PRESENT:
SHEILA ST JOHN
CHARLES BUCKALEW
OTHERS PRESENT:
DOUG YOUNG& MIKE FARMER
THE MEETING STARTED WITH A PRESENTATION BY ABC. FUNDRAISING REPRESENTATIVE. REP INFORMED BOARD OF DIFFERENT IDEAS FOR FUNDRAISING. DONATION SCRATCH CARDS, CHOCOLATES, ETC.
CHARLES PROPOSED DIFFERENT IDEAS ALSO FOR FUNDRAISING. SOME OF THE IDEAS WERE:
SCRATCH CARDS
MAJOR SAVER TYPE CARDS
BUMPER STICKERS & WINDOW CLINGS
ONLINE STORE FOR T-SHIRTS HATS ETC.
ALLOWING COMPANIES TO ADVERTISE ON OUR WEBSITE FOR SPONSORSHIP
THE BOARD DECIDED TO TABLE THE WORLDS OF FUN
FUNDRAISER FOR NOW. WE WANT TO GET FEEDBACK FROM OTHER PEOPLE.
KHYL MOTIONED TO SET UP THE ONLINE STORE CRYSTAL SECONDED AND ALL AGREED. CHARLES WILL SET UP.WE TALKED ABOUT THE OTHER OPTIONS NOTHING WAS DECIDED AT THIS TIME. CHARLES WILL DRAW A PROPOSAL FOR OTHER FUNDRAISING.
THE BOARD VOTED ON THE MINUTES FROM FEBRUARY 27, 2005, ALL APPROVED.
THE BOARD DECIDED WE NEED A P.O. BOX FOR THE ASSOCIATION. KHYL OR BETHANNE WILL DO THAT.
KHYL ANNOUNCED THAT WE ARE AN INCORPORATED GROUP WITH TAX FREE STATUS AND SUBJECT TO AUDITING.
KHYL MOTIONED TO MAKE A SPONSORSHIP LETTER FOR BUSINESSES. GEORGE SECONDED AND ALL APPROVED.
TRAVIS ASKED IF THERE WERE ANY OTHERS INTERESTED IN COACHING POSITIONS, NONE REPLIED.
KHYL CONTACTED ORRICK SCHOOLS AND THEY OKAY PASSING OUT SIGN UP INFO. HE ALSO CONTACTED RICHMOND SCHOOLS THEY WILL GET BACK WITH HIM. ALSO, GEORGE WILL CONTACT BRIAN TITUS FROM LAWSON.
GEORGE MOTIONED TO APPROVE PARENT LETTER WITH A FEW MODIFICATIONS. KHYL SECONDED ALL VOTED AND ALL AGREED. GEORGE WILL FIX THE LETTER AND GET WITH SHEILA TO MAIL THEM TO PARENTS.
SIGN UP DATES FOR JUNE ARE THE 4TH AND THE 18TH . IN JULY THEY WILL BE THE 9TH , 16TH , AND THE 23RD . ALL SIGN UPS WILL BE FOR BOTH FOOTBALL AND CHEERLEADING. BOARD NEEDS TO PROPOSE LETTER FOR SUMMER SIGN UPS, WILL DRAFT NEXT MEETING.
CHEERLEADERS WILL HAVE A SEPARATE ACCOUNT WITH SHEILA AND BETHANNE ON THE ACCOUNT. THEY WILL DO MONTHLY BUDGETS THAT KHYL WILL SIGN OFF ON. SHEILA BROUGHT A DRAFTED BUDGET BASED ON PREVIOUS YEARS; REGISTRATION FEES ARE SUBJECT TO CHANGE.
WE DID RECEIVE THE HELMETS BACK FROM PAUL SHAFER. THERE ARE STILL 2 MISSING.
THE SEXUAL HARRASSMENT POLICY WILL BE TABLED TILL THE NEXT MEETING. TRAVIS WILL FIX IT AND PROPOSE IT THE NEXT MEETING.
WE NEED TO PROPOSE A CONFIDENTIALITY AGREEMENT AND HAVE ALL MEMBERS SIGN IT. MIKE FARMER SUGGESTS THAT WE HAVE A PRIVACY AGREEMENT FOR PLAYERS AS WELL.
TRAVIS ANNOUNCED THAT BETH DIAS OF NFL YOUTH GIVES OUT GRANTS TO SOME TEAMS TO BETTER THEIR PROGRAMS. BETHANNE WILL FILL OUT A REQUEST FOR THIS GRANT BY APRIL 22, 2005. THIS WOULD BE A VERY GOOD THING FOR THE ASSOCIATION IF WE WERE TO RECEIVE SOMETHING.
GEORGE ANNOUNCED THAT JESSE HALL INFORMED HIM THAT WE COULD PLAY OUR GAMES AT TIGER STADIUM ON HOMECOMING WEEKEND.
WE NEED A PLACE TO STORE THE CANDY WHEN IT COMES IN. RUDY KNIPKER AND GEORGE BREWSTER ARE SPONSORING STORAGE FOR THE EQUIPMENT.
DOUG YOUNG GAVE $20.00 FOR FUNDRAISING; GEORGE BREWSTER ALSO GAVE $10.00. WE AGREED TO TRY TO SELL CARDS WE RECEIVED.
WENT OVER PURCHASE PLAN. GEORGE MOTIONED TO SET SIGN UP FEES AT $185.00. THIS WOULD INCLUDE HELMETS, PADS, AND HOA FEES. CRYSTAL SIMPSON SECONDED ALL VOTED AND ALL AGREED. THE FEES WILL NOT BE FULLY REFUNDABLE ONLY THE $90.00 HOA FEES. ALL FEES WILL BE DUE ON AUGUST 1ST.
MIKE FARMER IS GOING TO TRY TO GET A PHONE NUMBER PARENTS CAN CALL TO UPDATED RECORDING ON GAME AND OTHER INFORMATION.
THE NEXT REGULAR BOARD MEETING IS SET FOR APRIL 24TH, 2005.
MEETING ADJOURNED
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ESFA mm 02 27 05
Excelsior Springs Football Association
Board Minutes for February 27,2005
Members that attended: Travis Carpenter / George Brewster / Khyl Buckallew / Beth Ann Cordova / Crystal Simpson.
Non-members that attended: Shelia St. John / Tish Taylor / Brad Hughes / Kim Hughes / Mike Hatch / Doug Young.
Travis Carpenter opened the meeting at 6:15 pm
George Brewster nominated Mrs. Crystal Simpson to the board position of secretary and Khyl Buckallew seconded the vote, Travis asked for all in favor and all agreed, Travis asked anyone opposed, no one was.
Travis Brought up the need for Excelsior Springs, to handle background checks for the Excelsior Springs teams; George was put in charge of looking into this.
Finding to be read at March’s board meeting:
I spoke with Excelsior Springs’s Police chief and was told that we would have to get a waiver signed by all the coaches, and that the background check would only cover what has happened in Excelsior Springs, I was then told to use Clay County Sheriff they are the ones that handle the broader range of background checks.
I called the Clay County Sheriff on 3/9/05 and was informed that we would need to provide a release form to be signed by the Coach for his information, at a cost of $5.00 per person; so a team of one head coach and four assistants would cost $25.00.
George brought up the issue of the unlimited weight divisions and informed the board that only the 7th and 8th grade would be included in the HOA program.
Travis brought before the board the need of a sexual harassment program, all agreed we needed one, and that we are in need of using examples of others to help us develop ours.
Travis Carpenter called for all coaches interested in a coaching position to announce what position they wanted and what age group. As part of this talk Travis made it clear that all coaches are to be present at all board meetings as by our bylaws and that under no circumstances are they to start causing trouble within our league, All coaches are going to have to handle themselves in a professional manner at all time’s or they will be brought before the board to have the issue or issues handled, Travis made comment that this league is no longer just a individual team or person effort but a league wide effort and so we all need to do what is in the best interest of the children and league or go somewhere else to play if a person or persons could not do this simple task.
Lower Flag: Mike Enos was nominated but was unable to attend.
Upper Flag: No one nominated at this time.
Mitey Mite 7 year olds: No one nominated at this time.
Mitey Mite 8 year olds: No one nominated at this time.
Mitey Mite 9 year olds: No one nominated at this time.
Jr. Pee Wee: George Brewster announced that he was interested and Brad Hughes announced that he was interested as well.
The board voted and George Brewster was elected to the Jr. Pee Wee head coach spot.
Pee Wee: Doug Young announced that he was interested, and no one opposed. The board voted and appointed him to Pee Wee Head Coach.
Jr. Midget: Khyl Buckallew announced that he was interested; Chris Simpson also announced that he was interested.
The board voted and Khyl Buckallew was appointed to Jr. Midget Head coach and Chris Simpson agreed to stay on as the Assistant Head Coach.
Shelia St. John was voted into the Non-voting position of cheerleading Coordinator and agreed to follow all bylaws and rules of the board, Shelia was asked if she would have problems handing over control of the cheerleading account to the treasure and with that she replied she would not like that; but would do as the board said and remain because she was not here for anything more then the kids.
Charles Buckallew was voted into the Non-Voting positions of Fundraising and Press Coordinator. As the fundraising coordinator the board told Mr. Buckallew that he is to approve all fundraising ideas and collect all money by all teams and cheerleaders made doing these activities and hand said money over to the treasure for deposit into the league account.
Doug Young asked that all coaches, Have a coaches advocate that will represent them to the board, this was tabled to March’s board meeting.
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Excelsior Springs Football Association
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