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OYHA Team Manager Page
This page is dedicated to OYHA team manager information. Team managers are guided by the Off-Ice Director Michelle Quirk. Information that team managers will find useful will be periodically posted on this page.
Team contact information can be found here.
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Reporting Region 5 Game Scores
To report your game scores against Division 1, Region 5 teams (Fond du Lac, Waukesha, and Winter Club), go to the following website: www.wahahockey.com/Region5/scores/scores.html or click here.
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Team Manager Description
A Team Manager helps to insure their respective team’s schedule and season operate as smoothly as possible. A Team Manager communicates and works closely with their Team Coaches so that practices, individual games, and tournaments are scheduled (or rescheduled, as the case might be) according to the Coaches’ plan. Most important, they keep all the parents informed as to the team’s upcoming activities (whether through phone, email, or the website).
Responsibilities
The team manager is responsible for keeping all team members up to date with team schedule information. Team schedules are maintained on the OYHA website. For information on updating the website please download the Manager's Manual PDF file.  WebSite Manual
Below is a list of manager tasks:
- Adjusting the game schedule as needed. This would include adding, or canceling, individual games and/or tournaments in order to appropriately fill out the season. For tournament information, an excellent source is the WAHA website (invitational tournament page).
- Confirming games with opposing team managers (to make sure the game, location, and time are correct).
- Providing team members directions to other rinks when playing away games.
- Serving as a liaison between the Coaches and parents. This would include scheduling any coach-parent meetings to discuss team issues, or arranging volunteers for team functions (ex: pizza parties or outings, or get togethers when travel involves overnight hotel stays.)
- Securing or trading ice times for games and/or practices.
- Organizing team parents to volunteer as Off-Ice Officials for home games. These would include two penalty box officials, one score keeper, and one time clock operator. (An additional, non-ice official function is running the music before games, between the periods, and during play stoppages.) Note that some parents may be capable of being both the score keeper and time clock operator.
- Requesting or dropping on-ice officials, with the Referee Coordinator, when adding or canceling home games.
- Maintaining team records. This principally involves carrying copies of birth certificates, USA hockey roster, and medical release forms to each game and tournament. Game score sheets should be retained and a Win-Loss-Tie record should be compiled.
- With their Team Coaches, coordinating the Keystone Award selection process at the end of the season.
- Distributing and collecting the Team Uniforms.
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Manager Coordinator (Off-Ice Director)
The Manager Coordinator aids and instructs Team Managers in accomplishing their tasks and responsibilities. The Manager Coordinator generally maintains a repository of information about tournaments to consider or possible hotel accommodations for travel play. Additionally, they will forward on inquiries from other hockey organizations looking for games. Lastly, they will work with the Team Managers and Scheduler to insure that ice times are being utilized to the fullest extent possible.
Responsibilities include:- Conduct an orientation meeting for Team Managers at the beginning of the season to distribute information and discuss responsibilities and requirements.
- Hold one or two additional meetings during the season to field, and/or share, any questions or concerns from Team Managers.
- Create and maintain a list of Team Managers and Coaches.
- Communicate with Team Managers, whether reminding them of certain responsibilities (ex: arranging for off-ice officials, trading ice, carrying requisite documentation, submitting USA hockey rosters by the required deadline), or passing along either game inquires or tournament possibilities.
- Serve as a liaison between the Team Managers and the Board.
- If and when OYHA desires to host a tournament, create, recruit, and coordinate a tournament committee that will be responsible for managing the event.
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