Meeting Minutes
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February 2019 Board Meeting
Amy Zeigler’s Home 6pm
2/4/19
Board Members in Attendance
Amy, Sonja, Renee, Christine, James and Tasha
CF: Need to get goalie gear, 2 sticks, 2 chest protectors. Will open up another My Team Shop time. Have 7 new gloves – will order after tryouts- 16 freshman this year. Have Helmets to sell. Decals: CF to follow up. Still waiting on confirmations on game times for spring break.
Amy Z. Pres.
· Scholarship requests (6 players) Amy to send out email.
· Feb 28 - Uniform handout after school (in PE 101) and pictures 4:00 at DRHS and then film.
· March 1 - Parent meeting / Dinner in DRHS cafeteria . Sonja to follow up with Antonio’s for pizza, request parents to bring drinks and deserts.
· Reminder email- School lax registration
· Missing payment communications
· Paperwork for spring break, needs to be turned in 2/29, request library for meetings.
· Spring break meeting March 4, 7pm in DRHS library. All players and a parent to attend.
· Insurance (private) for drivers in San Diego
· Busses scheduled for spring season
Sonja J. VP
· Calendar: bus request for spring games – Amy completed.
· Player/parent meeting date post tryouts will be on March 1
· Imagtek picture schedule(team yearbook deadline pic 3/10)
· Beach day Tuesday: Belmont Park Friday before departure (approved by CF)
SB Vans secured
· SB goodie packs donated: T-shirts, lip balm, water bottles (thanks to senior moms)
· Flight tickets for SB, need numbers with coach's and possible scholarship players
· Spring Break cost at $1150pp for 3 coaches and 25 players
· budget for senior night: plan is for vinyl banners for ea. Senior (currently about 13 +2mgrs), flowers
· Senior night planned for May 3, Monarch
· Banquet date confirmed for Sunday, May 5, start time 5pm and Amy to clear date
· Budget for banquet, gifts (coach, seniors and managers)
· Sherri continuing scripps – spreadsheet cleanup and then passing off to new parent volunteer.
Renee M – Treasurer
· Player refunds - those who are not going to play in the spring
· Outstanding balances - players who have paid in full & players that have not made any payment yet
· Payment due on 2/11 for airfare
· Foothills was paid $1855 on 1/25
· 2 registration forms have been submitted to SportsEngine for creation: Spring Break Trip ($1150) & 2019-20 Registration (no fee collected)
· Registration form for banquet - need 5 days’ notice to get it created.
· Scholarships for Spring Break trip
· Taking over KS & Scripts – new parent volunteer
· 49 players registered – hoping for 10 more
Apparel Report (Jennie):
A good amount of inventory was sold at Oct meeting
Tasha –
Ball boys? Paid in socks and Pinnies - Tasha to follow up with south jeffeco. DRHS men’s LAX Contact info updated to new Board Members.
Next Board Meeting will be March 4, 5:30 pm in DRHS library
January 2019 Board Meeting
Amy Zeigler home 6 pm
Board Members in attendance
Amy, Sonja, Renee, Jennie, Christine, James and Tasha
CF : Equipment and apparel – player , coach and manager apparel request. Practice on Wednesdays at 5:30 am
starting now at Foothills. Ensuring all players logged on to google classroom, per CF requirements for grades
(player eligibility). Registration approx. 50 players. Equipment requests: balls and horns, possible 2 portable
creases. Need an inventory count? Varsity and JV to combine during practices. Foothills facility rental fees
addressed. Tryouts start 2/25 at 5:15 am. No practice on 2/13/19.
Amy Z. – Pres
Spring Break info- link for Jeffco Athletic Registration and Link on Lax page on DR website
Registrations (51) 15 freshman
Payment #3 live
Scholarships: following up with families
Account balances are posted on website
Winter practices (no Feb 13)
Sonja J. - VP
· Spring Break Departure flight time adjusted from 2015 to 2055, will arrive home at 00:10
· New contract emailed to Renee, CC Amy.
· Moving forward with booking vans and possibly aquarium for spring break
trip
· Mgrs to be included in senior night
Renee M – Treasurer
· Up to date on King Soopers & Scripts through December 2018 , and posted on website
· Missing Player registrations - email sent to specific players on 1/13/19
· Parent Booster fee paid
· Insurance paid
· Website domain renewed
· Scholarships update
· New website - registration form setup, what info is needed
Jennie – Apparel
James and Jennie met with BSN on 1/9.
Next steps:
1. Ordering player kits, managers hoodies/beanie, and coaches gear- 60
2. Setting up a Team Store for optional player and fan apparel- opening soon for one week
Fundraising
Considering Chipotle
Next meeting Feb 4, 2019 at Amy Ziegler’s home
December 2018 Board Meeting
Amy Ziegler’s House 6pm
In attendance: Amy, Sonja, Renee, Tasha, Jennie, Christine, and James
Amy Ziegler – President
· Google Classroom - CF to open a classroom and give codes to boys.
· Scholarship Requests- availability, Amy to reach out to the players in need, and
work on details of payments, Missing Payment communications
· December 2 payment link - Tasha to do one more time for us. Make
sure all dates, numbers correct … on Thursday.
· Board positions , freshman and/or sophomore, parents
( help next year)
Sonja Jones – VP
· Spring Break
o Confirm #of coaches going- 4 going
o Confirm game days (Wed/Thurs?)3/27,3/28
o Looking into aquarium for departure day
o Possible water bottles budget (team?) Senior parents to purchase
· Touch base with Tasha on banquet: awards/certificates, point of
contact for Red Rocks and senior questionnaire, varsity video link
coordination. Senior gift lead time (4 weeks) CF picks gifts/trophies
- Photographer for senior night
Renee Martin – Treasurer
- Reviewed player account balances
- Determine any payments that need to be made
- Review Paypal & LeagueLineup processing fees
- PO Box Info - will be checked once a week by Renee
- League lineup vs sports engine
Jennie – Apparel
Will coordinate with CF and BSN re: ordering and timing
Fundraising
Possibility on Sports Engine
Considering looking into corporate sponsorship
November 2018 Board Meeting
Amy Ziegler house 6 pm
Members in Attendance
Amy Zeigler, Sonja Jones, Renee Martian, Christine Mowry, Coach James Foote, and Tasha Bedford
Registration – assuring all are informed of process and when payments due
Scholarship requests – getting the funds to those who request
Sports Engine – possibility of replacing League Line up
Team fees – what exactly is included? ( to be included in email )
Enrollment to assure apparel order (Jan) (extra ordered for later enrollment)
Attendance of fall/winter league
Game Photos – looking into options
Shop with script and k/s cards
Up and coming practice goals
September 2018 Board Meeting
Tasha Bedford’s house 6 pm
Coach Foot (CF) - Easton Field 1 or 2x a week thru fall, try to focus on one day to accommodate other kids with fall sports. CF to talk to Easton. Re field pricing, Fall Farmer Fest, JV and Varsity. Off season – Need 30 to 40 kids
Michelle Y. – pizza ?
Heja – for RSVP’s
Parent mtg – in lib at HS. Show parents how to access websites, apparel organized and for sale . All coaches to be there. Team fees, Busses
Diane Magraw – fundraising chair. Bingo hall? Tasha to follow up
Registration- Nov 15, Dec 15, jan 15, Feb 15 * min of 200 due Jan 1 ( for apparel )
Place order for helmets (freshman 2 yr helmets)
Helmet spreadsheet
Tryouts – Feb25 to Mar 1
Parent meeting Mar 1
March 2 1st scrimmage – team picts as to get into yearbook
League different this year – Bear Creek, Chatfield, Columbine, Lakewood, RV, WR, Vallor
April 26 Columbine @ 7 p
Spring break – San Diego – tues to sat. 40 kids, 4 coaches and board members.
Parent booster – trying to reinstate, Brian to follow up
Erin M. setting up meal fundraisers, Bunt Cakes?
Field costs - Port a Potty and chalk lines (summit)
