Meeting  minutes 6/2016

Motion to open-  Luke, Andy 2^nd

President- vote to not proceed with tournament 4-1

Vice president- nothing to report

Coach- Dave Leslie to get asst coaches info, Angela Booth fbi report, Brian Long concussion course,  Sunit Soom fbi report, Tim Roberts criminal check.

Treasurer- reviewed bank info, will go to bank and open separate acct for fundraising funds. Will sign up for online banking

Equipment- nothing to report

Stand- we need a standard set for number of each item to know what to order each week  stand worker can not be at the stand until at least 1pm on oct 1^st. Joellen volunteered to work the stand

Referee- nothing to report

Motion to adjourn- Joellen,  Andy 2nd

Meeting minutes 9/2016

President- nothing to report

Vice president- treasurer up for re-election-andy running, secretary-  tara, jennie running, nepsay- tim and tara staying, field-tim staying, equipment- shawn running

Coach- nothing to report, luke will tell caleb if he wants to asst coach he needs to complete requirements

Treasurer- reviewed bank info

Field- lack of paint in most cans, may be defective. Tim to look into hot paint liner pricing

Equipment- balls are losing air fast, look into different brand for future

Stand- look for stand worker for next season

Open discussion- friends of wsc- Tim, Andy, Jennie will hold gun raffle for next season, tickets due july 1^st along with another 31 fundraiser

Sports factory- Steve pinto came to discuss a potential partnership with wsc

Off season training- goalie, 1 on 1, small group. Nov 12 tournament. Winter league jan 8 weeks playoff last week. 10/23 open house. Spring league, in house, or possibly with honesdale and paupack. Coach clinics, Adult league

Motion to close- Stacey, Jennie 2^nd

WILDCAT SOCCER CLUB                             MEETING MINUTES 

BOARD ATTENDEES PRESENT: 

NOT PRESENT:

ADDITIONAL ATTENDEES PRESENT:

NEXT MEETING: IMMEDIATELY FOLLOWING

WILDCAT SOCCER CLUB                             MEETING MINUTES 

BOARD ATTENDEES PRESENT: 

NOT PRESENT:

ADDITIONAL ATTENDEES PRESENT:

Meeting minutes July 18^th 2016

Open- Tim, Stacey

Fields- Tim- field set up July 23 need 3 people per field start in Waymart. Hamlin field will have room for 4 fields. U10 goals purchased for Waymart, moving existing goals to Hamlin

Nepsay- Tim- Tim and Luke will attend and give report.   Check sent for scheduling fees, new directions sent. Will announce we will host an u10/u12 tournament max two teams per district 10-12 players 8v8, tryouts/coach pick $20 per player

Equipment- Andy- bags are ready. Andy picked up kits donated from dicks

Treasurer- Jennie- gave report, all approved

Booster- joellen, meeting7/19 at the concession stand. Paint night 7/21 basket raffles. No booster club next year due to lack of help. Last event, waystock July 30 basket raffles

Coach- joellen- meeting 7/17 went well, coach Fitzsimons spoke. Next meeting 7/30

Stand- Stacey setting upstand 7/22 for camp,joellen and Shawn to help

President- new rules from say to teach refs, will confirm with nepsay

Open discussion- donate $200 to Waymart police for police dog training, last year’s tourney money to Macie Sheehan $450, gift cards/baskets in the amount of $50 to Avery griffin and Korey washine

Close- Stacey, Luke

Meeting minutes may 2016

Open-Stacey, Jennie

Vice president- Stacey- free items from 31 order to be raffled off at next fundraiser. Wendy Stoddard will make baskets. All needed equipment purchased for season. Need to pay nepsay $5 per team for scheduling for 2015 and 2016

Booster/coach coordinator- joellen- coach meeting July 17 and 31,

Stand- shelves and display to be built and put in by mark and Wendy

Treasurer- Jennie- reviewed report, all approved

Equipment- Andy- put bags together June 29^th 6pm

Field- Tim- Tim to call Dave Carey for use of mason field

Close- Luke, joellen

Meeting minutes April 27, 2016

Open-Tim, Joellen

Fundraising-Stacey/Joellen-need tickets for basket raffle, check for dunk tank

Treasurer-Jennie gave report, all approved. Tim will talk to accountant about getting non profit

Fields- masonic lodge to contact Tim

Equipment- needed gear is purchased, getting goal quote from ET

President- Luke to get say policies on heading/slide tackling

Open discussion- Luke/Stacey to work numbers on small sided tourney

Call was made to Doug Baylay about getting water to stand

Stacey to send field maintenance volunteer info to Tim

Close- Andy, Jennie

Wild Cat Soccer Meeting – 23Mar2016

Meeting called to order at 1900 by meeting President Luke Gregory.

Members present:

Jennie Reed​​​

Joellen Forney​​​

Luke Gregory​​​

Mark Bell​​​

Stacey Gregory

Andy Chapman​​​

​

Members not present:

Tim Roberts

Shawn Forney​

Tara Bihler

Reading of Agenda

Approval of Minutes

Bi-monthly meeting minutes

Date/time: 05/15/15 7:00 pm

Attendees: Luke, Stacey, Jenny, Tara, Andy,

Open: 1^st Tara 2^nd Luke

Agenda:

- Reading of previous meetings minutes

- Present and review bank info

- Old Business

- New Business

OLD BUSINESS:

Parent meeting.

   - Scheduled for June 10^th at 7pm 2 the Western Wayne High School Cafeteria

Discussed different options for fundraising for next season.

  -Possibility of starting a booster club

  -Started a GoFundMe campaign

  -Discussed possibility of sponsors for next year

  -Apply for grant from Hamlin Rotary

  -Applied for grant from Wayne area Sports hall of Fame; haven’t heard back yet.

  -Restaurant fundraiser

  -Moose-poop-a-palooza

Camp will be held July 27^th-31^st

There will be new background checks for volunteers due to a law that went into effect on January 1^st.  Stricter regulations and a higher fee.  Head coaches will need to complete.

We are still missing a few coaches’ bags.  Attempts were made to retrieve missing bags but still haven’t been returned.

Field set up needs to be completed before the start of camp on July 27^th.  Plan set for Saturday August 25^th. 

Hiring a stand worker like previous year.  It is easier to keep track of inventory and finances with only one person.  3 potential applicants were discussed. 

Contacted appropriate person regarding the use of the mason field in Hamlin if needed.  (Waiting on Don who was unable to attend this meeting)

NEW BUSINESS:

Discussed Luke running another referee clinic before the start of the season.

Discussed purchasing trophies vs. medals.  Would be up to the discretion of the coaches and parents.

Volunteers may be needed for camp.

Equipment inventory will be done on Thursday May 21^st by Luke and Andy and possibly Jenny.  Will also try to put together coach’s bags if time allows.

Discussed large purchases that will be need.

  -new balls are a definite.  Amount to be determined after equipment inventory is complete.

  -New nets are desperately needed.  Hamlin filed needs 1 U8/U10 and Waymart needs 1 for U8, 1 for U10, and    1 for U12 for a total of 4 sets of nets.

Measurements of goals will need to be taken before nets are purchased.

Discussed topics of discussion for Open parent meeting.

.

Next Meeting _____06/10/15 @7pm___WWHS cafeteria_____________

ADJOURN: 7:54pm 1st Andy 2^nd Stacey

Bi-monthly meeting minutes

Date/time: 03/25/15 7:00 pm

Attendees: Luke, Stacey, Jenny, Tara, Don, Andy, Shawn, Joellen

Open: 1^st Stacey 2^nd Tara

Agenda:

- Reading of previous meetings minutes

- Present and review bank info

- Old Business

- New Business

OLD BUSINESS:

Discussed the possibility of having a parent meeting at the beginning of next season after registrations.

            -Parents will have to opportunity to bring up any questions or concerns.

Reach out for help to take down the goals at the end of the season.

Ideas for a different location for the U8 and U10 practice fields in Hamlin other than Evergreen.

Discussed different options for fundraising for next season.

NEW BUSINESS:

Registrations will be online only.  April 1^st-15^th late fee charged for any registrations after the 15^th.

Camp will be held July 27^th-31^st.  Discussed suggestions for help running the camp.  Possibly reach out to high schools for seniors that may be interested as a senior project. 

There will be new background checks for volunteers due to a law that went into effect on January 1^st.  Stricter regulations and a higher fee.  Head coaches will need to complete.

End of season Treasurer’s report was presented.  Not all receipts and deposits were tallied.  Stacey would go over and resubmit upon completion.

We are still missing a few coaches’ bags.  Stacey, Andy, and Tara will contact coaches to hopefully pick up the unreturned bags so we can get a complete inventory before the beginning of the season.

Open meeting for parents with any questions or concerns will be scheduled for Wens. July 22^nd.

Field set up needs to be completed before the start of camp on July 27^th.  Plan set for Saturday August 25^th. 

ALSO DISCUSSED:

Hiring a stand worker like previous year.  It is easier to keep track of inventory and finances with only one person.

Possibly stating a booster club.  We will look into a research before making a final decision.

Contacted appropriate person regarding the use of the mason field in Hamlin if needed.

Other fundraiser options to help with costs of purchasing new goals.  Options included starting a “GoFundMe” account, sponsoring a community events such as a carnival, bingo, or soccer prom”. 

Look into applying for local community grants such as the Hamlin Rotary Club.

Next Meeting _____05/13/15 @7pm___________________

ADJOURN: 8:13pm 1st Luke 2^nd Andy

Bi-monthly meeting minutes

Date/time: 11/12/14 7:03 pm

Attendees: Luke, Stacy, Spring, Jennie, Tara, Don, Andy, Russ, Dave

Open: 1^st Tara 2^nd Jennie

Agenda:

- Reading of previous meetings minutes

- Present and review bank info

- Old Business

- New Business

OLD BUSINESS:

Discussed the possibility of having a parent meeting at the beginning of next season after registrations.

            -Parents will have to opportunity to bring up any questions or concerns.

Reach out for help to take down the goals at the end of the season.

Ideas for a different location for the U8 and U10 practice fields in Hamlin other than Evergreen.

Discussed different options for fundraising for next season.

NEW BUSINESS:

Voting for open positions on the board for next season.

Questions and suggestions from attendees other than board members.

Next Meeting _____03/25/15 @7pm___________________

ADJOURN: 8:18pm 1st Don 2^nd Luke

WILDCAT SOCCER CLUB

Bi-monthly meeting minutes

Date/time: 9/30/14 7:33 pm

Attendees: Luke, Stacy, Spring, Jennie, Tara

Open: 1st

 Tara 2nd

Agenda:

- Reading of previous meetings minutes

- Present and review bank info

- Old Business

- New Business

OLD BUSINESS:

Hamlin garbage gathered every Monday by Tara and picked up by Butler’s on Tuesdays.

- Waymart garbage taken by Denise and picked up by Butler’s.

Apparel orders.

- 1

Charity Nepsay game and U14 Challenge

NEW BUSINESS:

PayPal account now zero. Transferred to the club’s account.

Proposal to have only one person breakdown the register.

Effective immediately only board members and stand worker are allowed in the concession stand.

-No refs and no children

Discussed the possibility of having a parent meeting at the beginning of next season after registrations.

-Parents will have to opportunity to bring up any questions or concerns.

Reach out for help to take down the goals at the end of the season.

Ideas for a different location for the U8 and U10 practice fields in Hamlin other than Evergreen.

Discussed different options for fundraising for next season.

The Eric Cole memorial cup will only be sponsoring U8 and U10 teams this year. Proposed taking over the

U12 and U14 part of the cup and renaming it. It would be a charity event and a different recipient would be

selected each year.

Open positions on the board for next season voting will take place at open meeting in November.

 Jennie

 order complete. 2nd

st

 order ready for pick up at the concession stand on 10/4 and 10/5

WILDCAT SOCCER CLUB

Next Meeting _____11/12/14 @7pm___________________

ADJOURN: 8:50pm 1st Don 2nd Luke

Bi-monthly meeting minutes

Date/time: 7/22/14 7:00 pm

Attendees: Luke, Stacy, Andy C, Spring, Jennie, Tara

Open: Stacy 2nd

Agenda:

- Reading of previous meetings minutes

- Present and review bank info

- Old Business

- New Business

OLD BUSINESS:

Garbage cans for Hamlin practice fields.

-Chain can to goal purchase stickers from Butlers

Nets for Hamlin U14 goal

Camp from 6-8

Field lining

Hamlin U8 and U10 fields

NEW BUSINESS:

Purchase extra socks and shin guard inserts to sell at the concession stand

Tara B to work on scheduling parents to work the concession stand.

Apparel orders

V. Next Meeting _____9/24/14 @7pm___________________

ADJOURN: 8:00pm 1st Jennie 2nd Spring

 Andy C.

-will need two parents for every home game.

Open:  Luke

Date/time:   3/12/14 7:30 pm

Meeting Minutes

Attendees: Luke, Stacey, Andy, Tara, Don, Spring, & Jenny

Agenda Topics

1. Present and review bank info

2. Health Fair April 1^st 6-8 @ RD Wilson. Tara, Stacey, Luke and Jenny to attend.  Give our water bottles, jump ropes, and fruit.

3. Registration- to be held @ HS cafeteria April 7^th & 8^th 6-8 pm. On the 7^th Luke, Stacey, Andy and Spring will attend and on the 8^th Tara, Spring, Luke, and Stacy. Online registration will open on April 7^th and stay open until June 1^st.

4. Jenny given keys, website password, and added as Facebook admin

5. Bank account debit card for online use voted to put in Stacey’s name.  Spring offered to laminate banking info.

6. Equipment inventory- Try to contact people who still have equipment not turned in.

OLD BUSINESS

1. Reading of meeting minutes from previous meeting

2. Discussed having garbage cans put in at Hamlin fields.

3. Putting signs up for registrations.

4. Should always read previous meetings minutes.

NEW BUSINESS

1.  Concession stands: Parents have to help.  Alex volunteered for Saturday and Sunday but needs help. Coach should have team parent be responsible for finding help for the stand.

2. Still need ref coordinator.  Jenny to post on Facebook page and website to see if anyone is interested.

4. Look into buying dumpster.  Research prices verses using stickers. Look into other options for garage removal in Hamlin.

5. Voted for date of next meeting

V. Next Meeting:

May 14^th 7:15 pm

ADJOURN:

Luke motion

Spring second

Wildcat Soccer Club

May 28^th 2014 board meeting minutes

Members present: Stacey, Luke, Don, Jenny, Andy H., Spring, Tara, and Andy C

Motion to open: 7:02pm Luke 1st, Stacey 2^nd

Agenda Topics:

1. Present bank info- given and reviewed by all and also PayPal account info

2. Registration numbers discussed

3. Reminder flyers to be sent out at both RD Wilson and Evergreen that the deadline for registration and camp is June 1^st.

4. Discussed British Camp to take place June 17^th- 21^st.  May possibly need a host family.

5. Ref clinic June 14^th @ RD Wilson.  Supplies were ordered.

Old Business:

1. Read over previous meetings minutes. Registrations open until June 1^st.

2. Equipment Inventory-   will type up inventory of each coach’s bag prior to the start of the 2014 season and ask each coach to sign before taking the bag to ensure everything is returned.  Also, still missing a few balls from some of the bags from last year.  Contact these coaches to have them returned ASAP

3. Discussed options for garbage removal at Salem township fields.  Contacted a member of the township board.  Ideas are still being debated.

4. Health fair was successful.  Not a huge turnout but out free fruit we offered went over will.  As did our "Score a goal to win a prize game"

New Business :2014

1. Fall season tentative list of how many players for each age division and amount of coaches for each.  Also tentative count of players and coaches signed up for camp.  

2. Minutes form each meeting should be posted to site one week after meeting.

3. Camp and U6 shirts ordered.

4. Purchases made - update on all purchases made to date for the upcoming season

5. Purchases to be made- Discussed purchases still needed. Jerseys will be purchased after registrations when we have quantities and sizes needed. 

6. Nets stolen in Hamlin and also damaged

7. New screen printer

8. Need parent volunteers for concessions stand.  Andy H to create schedule

Next Meeting:July 23^rd 7pm

Motion to close: Tara 1st, Andy h 2^nd 8:02pm

MEETING MINUTES October 2013

Members present- Stacey, Tara, Luke, Don, Karla, Andy C

Motion to open- 7:05pm

Agenda-

1. Field takedown- Mrs miller approved us storing the goals of to the side of the fields

2. Open positions- eqip coordinator- andy c, Ref coordinator, Web coordinator, treasurer/interim.

3. Sponsors- $500 Brundage, $100 mill, $25 sharkeys, $100 platform industy. Check with hamlin rotary for donation.( maryellen Bentler, pnc bank)  andy c will ask husband to check.

4. Fundraising- tara will do a fundraiser in the spring at tractor supply hamlin

5. Ref pay 2014- u6, u8, u10 $15. U12,u14,u17 $20

6. Health fair- 4/1 gift cert, blanket

   New business-

1. Treasurer- bylaws allow an outside person to interim for one year

2. Internal audit- talk with jeff g about.

3. Goalie camp- cj bayly, hs fields? Host families for volunteers.

4. Garbage can for hamlin fields

   Next meeting- November 20th 7pm HS café

   Adjournment- 8:10 pm

MEETING MINUTES December 3, 2013

Members present- Stacey, Tara, Luke, don, Andy c

Attendees- Spring Flood, Kristine Carroll

Motion to open- 7:14pm

Agenda-

1. Voting for:

   Treasurer/interim- nominee spring flood- a concerned parent contacted the club regarding information she received from two anonymous people that there had been some sort of issues a few years back with spring being cookie mom for the local Girl Scout troop. I personally called two of the people in charge of girl scouts in the area, one woman from Waymart, Cathy Williams, the other from Jessup. Grace Mielczarek. Neither could recall there ever being any problems that involved Spring. All board members were notified prior to the meeting. Spring came to the meeting and explained the troop leader had missing cookie money and was held accountable for the missing money and that spring was not responsible.

   Website coordinator- nominee- Jennie Reed

   Referee coordinator- no nominees

   -Voting was done by ballet- Spring Flood nominated for interim treasurer, Jennie Reed nominated for web coordinator.

    

   New Business-

1. Interim treasurer was tabled 2/2 vote…Tara showed up late, revote 3/2

   Old business-

1. Karla Smith resigned as equipment coordinator

2. Andy Chapman moved from referee coordinator to equipment coordinator.

3. Tara Bihler moved from interim secretary to secretary and resigned as website coordinator.

   Next meeting- TBA march 2014

   Adjournment- 8:15pm

MEETING MINUTES September 27TH 2013

Members present- Stacey, Tara, Luke

Motion to open- 7:10pm

Present bank info- reviewed by all

Sponsors- Brundage $500, Platform $100, Sharkey $25

Shirt exchange- Bin for shirts, wash give/take bin

Field take down- Leave goals at school? talk with school and boro

Final roster- 260

Player dispute- u6 player hasnt showed up for last three weeks

Stand volunteers- next year assign a team each week to cover stand

Health fair- 4/1 ideas for a raffle

Tourney- 10/26, 10/27, 11/2, 11/3 we will host u10 2 fields

Inventory- remind Karla about updated list

New business-

1. online registrations, one day in person at MS

2. Different layout of hamlin fields next season (holes on u10 and no u8)

3. October meeting to prepare for open meeting in november

4. fundraiser at rays nov 9th and 10th coin drop and 50/50, sell accessories

5. call weis in hamlin set up fundraiser

6. goalie camp

Next meeting- October 18th 7pm

Adjournment- 7:54pm

MEETING MINUTES JULY 10TH 2013

Motion to open-

7pm

Members present-

Stacey, Luke, Tara, Andy, Karla (brefily)

Present bank info-

reviewed by all

Coaches bags-

Stacey and Karla will put together july 22nd 6:30 stand

Referee meeting-

July 25th 8pm stand

Coach meeting-

July 26th 8pm stand

Referee clinic-

July 13 and 14 (chase, joe c, david, cossette, cora, katherine)

Coaches clinic-

July 20th (nicole, emily, rose, jeff g, carrie, amanda, mike, erik, sharon)

Camp-

$100 gift card for CJ Bayly

Purchases-

say reconcilliation, background check, food, ref pay

Field setup-

July 17th Don, Luke, Stacey, Chris B

Stand set up-

August 20th 3pm Stacey Andy H

Next meeting-

August 14th 7pm

Open discussion-

u6 schedule, additional ball pump?, paper article about CJ

Adjournment-

8pm stacey, luke

Wildcat Soccer Club

May 8^th 2013 board meeting minutes

Members present- Stacey Gregory, Don Miller, Karla Smith, Andy Heubergher, Tara Bihler, and Andy Chapman

Motion to open- 7:20pm Tara 1st, Don 2^nd

Present bank info- given and reviewed by all

Purchases made - update on all purchases made to date for the upcoming season

Purchases to be made- Discussed purchases still needed U6 shirts, camp shirts, player jerseys, and coaches shirts will be purchased after registrations when we have quantities and sizes needed.  New goalies jerseys to replace the ones we have because they are all too big and shouldn’t be yellow to match the team.  Look into prices of tie-dyed jerseys.  Don needs more field paint. Look into prices

Camp- July 22-26

Coach’s bags- Still missing a few bags, Karla is working to contact coaches.

Inventory-   will type up inventory of each coach’s bag prior to the start of the 2013 season and ask each coach to sign before taking the bag to ensure everything is returned. 

Teams- Get together in June to help make team rosters.  Teams must be submitted to NEPSAY by July 31st 2013

Old Business- Read over previous meetings minutes. Registrations open until June 1^st.

New Business –2013 Fall season list of how many players for each age division, List of parents that signed up for concessions, team parents, camp, coaches, and fields. Set date of new meeting to July 10^th at 7:00 p.m.  Andy H to create a spreadsheet for Peggy to use for the referee’s.    Ask around about experienced people to help with camp.

Motion to close- Karla 1st, Stacey 2^nd 8:30pm

Wildcat Soccer Club

Elections Meeting Minutes

December 13, 2012

Call to Order:7:08pm by LG

Board Members Present:     

Dave Leslie, Luke Gregory, Tara Leslie, Stacey Gregory, Don Miller, Bobbi-Leigh Eldred

Members of WSC Present:

            (see attached sign in sheet)

Opening Statements:

SG explained voting procedures and read the list of nominees.  Andy Heuberger put in for Stand Coordinator – motion to except by SG, 2^nd by BE. 

Executive Board Vote:

            Nominees:

                        Pres – Luke Gregory

                        VP – Stacey Gregory

                        Sec – Bobbi-Leigh Eldred

                        Tres – Stacey Gregory (interim due to lack of nominations)

            All 1 vote pending any objections - none stated.  All appointed.

Board of Directors Vote:

            Nominees:

                        Stand Coord – Andy Heuberger

                        Ref Coord – Lenny Maicocco, Andy Chapman

                        Equip Coord – Mike Shane, Karla Smith

Motion to Adjourn:  7:45pm by BL, 2^nd by TL, all approved.

Submitted by Bobbi-Leigh Eldred, Secretary WSC

Wildcat Soccer Club

Elections Meeting Minutes

December 13, 2012

Call to Order: 7:08pm by LG

Board Members Present:

Dave Leslie, Luke Gregory, Tara Leslie, Stacey Gregory, Don Miller, Bobbi-Leigh Eldred

Members of WSC Present:

(see attached sign in sheet)

Opening Statements:

SG explained voting procedures and read the list of nominees. Andy Heuberger put in
for Stand Coordinator – motion to except by SG, 2nd by BE.

Executive Board Vote:

Nominees:

Pres – Luke Gregory

VP – Stacey Gregory

Sec – Bobbi-Leigh Eldred

Tres – Stacey Gregory (interim due to lack of nominations)

All 1 vote pending any objections - none stated. All appointed.

Board of Directors Vote:

Nominees:

Stand Coord – Andy Heuberger

Ref Coord – Lenny Maicocco, Andy Chapman

Equip Coord – Mike Shane, Karla Smith

Motion to Adjourn: 7:45pm by BL, 2nd by TL, all approved.

Submitted by Bobbi-Leigh Eldred, Secretary WSC

Emergency Meeting 09/01/12 via Phone

Present: Monica, Dave, Tara, Debra, Don, Luke, Stacey, Bobbi-Leigh

As of 09/01/12 Monica Hinds has resigned as President of WSC. Motion made by Luke to follow WSC By-
Laws and appoint Dave as interim President, 2nd by Tara, all approved. Motion made by Dave to appoint
Luke as interim VP, 2nd by Debra, all approved. Motion made by Luke to appoint Stacey as interim
Director of Equipment, 2nd by Debra, all approved. Motion made by Stacey to appoint BL as Director of
Concessions, 2nd by Luke, all approved.

WSC Board now stands as followed:

OFFICERS/EXECUTICE COMMITTEE

PRESIDENT- Dave Leslie (Interim)

VICE- PRESIDENT- Luke Gregory (Interim)

SECRETARY- Tara Leslie

TREASURER- Debra Rieutort

BOARD OF DIRECTORS

DIRECTOR OF EQUIPMENT- Stacey Gregory (interim)

DIRECTOR OF FIELDS- Don Miller

DIRECTOR OF REFEREES- Stacey Gregory

DIRECTOR OF CONCESSIONS- Bobbi Leigh Eldred

Open positions will be posted 10/01/12, and nominations will be accepted at that time. Candidates must
meet guidelines as set forth in WSC Constitution.

Meeting Minutes 08/20/12

Call to Order: 7:02pm

Present: Luke, Stacey, Monica, Don, Tara, Debra

Previous Minutes: 07/03/12 Motion by Luke, 2nd by Stacey, all approved

Treasurer Report: copies given, all approved

Director of Fields: No new business

Director of Refs: A meeting with all refs will be held to review game length, offsides, red/yellow cards,
etc

Director of Equipment: No new business

Director of Concession: Discussion ensued about getting a stand worker. Peggy Gay has volunteered,
motion to approve by Stacey, 2nd by Tara

Old Business: stand worker taken care off (see above)

New Business:

Went over guidelines as to October nominations, November elections Motion to approve by Monica, 2 nd
by Luke, all approved

Motion to adjourn at 8:30 by Luke, 2nd by Don

Meeting Minutes 09/09/12

Call to Order: 7:32pm

Present: Debra, Don, Tara, Dave, Stacey, Luke, Bobbi-Leigh

Previous Minutes: 09/01/12 Motion by Tara, 2nd by Stacey, all approved

Treasurer Report: copies given, all approved

Director of Fields: No new business

Director of Refs: Signature sheet is to be made for refs and stand workers to sign off on pay – motioned
by Stacey, 2nd by Luke, all approved

Director of Equipment: Equipment was inventoried, given to BL to spreadsheet

Director of Concession: Full inventory to be taken after meeting.

Old Business:

New Business:

Establishment of give/take box in order to help those who may need it – motioned by Stacey, 2 nd by BL,
all approved

Possible donation from Lowe’s Distribution Center for benches at fields, discussion ensued, tabled until
more information is available.

New locks are needed, discussed, tabled until discussed with president of WABA

Motion to adjourn at 8:55pm by Dave, Luke 2nd, all approved

Wildcat Soccer Club

Board meeting October 30^th 2012

Members Present- Dave Leslie, Tara Leslie, Stacey Gregory, Luke Gregory, Don Miller, Bobbie leigh Eldred.

Motion to open- 6:30pm luke, 2^nd bobbie leigh

Present finances- reviewed by all

Future purchases- new u8 and u10 goals and new u12 nets to be purchased over the next two seasons. Two game balls per field, new referee shirts, new balls from soccer plus. All approved.

New Business- coach and referees will have to attend a mandatory pre- season meeting. We will offer to pay for coach and referee clinics but they will not be mandatory at this time.  Coach and referee agreements will be signed. $500 donation to RDW to repair fields. Three referees for u12 and above.  All approved.

Old business- None tabled.

Amendments- Interim positions to be added, 2year term, no paid board members, bi-monthly meeting from march-november, $500 and above purchase approval by the board, excluding food purchases for the stand. All approved.

Registration- fees will be increased to $45 for first player, $20 each additional player in family. This is to offset costs of stand pay.

Motion to close- 8pm Stacey, 2^nd Tara

Wildcat Soccer Club

March 13^th 2013 board meeting minutes

Members present- Stacey Gregory, Luke Gregory, Don Miller, Karla Smith, Andy Heubergher, Tara Bihler, Andy Chapman

Motion to open- 7:12pm Karla, 2^nd Andy

Present bank info- given and reviewed by all

Purchases made - update on all purchases made to date for the upcoming season

Purchases to be made- discussed purchases still needed, u6 shirts, camp shirts, player jerseys, coach polos will be purchased after registrations when we have quantities and sizes needed.  New goalies jerseys to replace the ones we have because they are all too big and shouldn’t be yellow to match the team.  Don needs more field paint, will look into where it was previously purchased.

Coaches bags- 13 coaches still haven’t turned in their bags despite numerous attempts by stacey and karla. Send Karla coach email list and she will again attempt to make arrangements to personally pick up bags at coaches homes.

Inventory- Stacey emptied and sorted coach bags that were turned in and karla can begin to do inventory once the remaining 13 bags are turned in.

Health fair- RDW  March 26^th 6:30-8:30pm Purchased sports bottles to hand out as prizes, and soccer ball hackey sacks to play a little game with. Andy H may have a small goal we can use. Purchased table that will later be used at the concession stand. Stacey made flyers with soccer stretches to hand out. Stacey, Andy C., and Karla will attend.

Registration- April 9^th and 11^th, WWHS cafeteria 5:30-8:30pm. Stacey, Luke and Tara will do Tuesday night. Stacey, Luke and Andy C will do Thursday night.

Old Business-Luke read over previous meeting minutes.

New Business – Motion by Luke, 2^nd by Stacey to create a director of website position. All agreed. Facebook site to be created by Andy C., and admin Tara Bihler. Tara Bihler to interim as director of website and secretary until official nominations and vote at end of season. Amendment to by-laws approved to add position of director of website. Stacey will add and it will be voted on at next meeting. Nepsay is looking for a school to hold referee clinics, Luke will get more info at next nepsay meeting.

Motion to close- Tara, 2^nd Andy H. 8:30pm

Year end expense overview

supplies-$1877.15

concessions- $2491.74

equiptment- $8397.00

insurance- $2637.00

field maitinence- $500

referee/stand pay- $2391.00