Board Minutes
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BETHEL YOUTH SOCCER ASSOCIATION
June 28th 2018
BYSA Board Meeting
American Legion @ 7:00pm
Officers & Officials in Attendance: President (Jason Harness), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow).
All in Attendance: Member at Large (Carrie Elliott), Mary McMullen, Robyn Bohl, Dave Taggert, David Schellenberger.
New Business
~Mick McMullen is stepping down as Treasurer.
~The Board voted unanimously to add Robyn Bohl as BYSA Treasurer.
~The Board voted unanimously to add Robyn Bohl to the BYSA Key Bank checking account.
~Dick’s is having a BYSA 20% off sale July 21st and 22nd. Flyers will be at the concession stand with the soccer camp forms if you want to pick one up. This will also be posted on FB and the website to be printed.
~U6 needs more players. Contact Ryan Wardlow to get signed up.
~Field Day July 29th from 4-6. Practice field time signup available during 4-6.
~Coaches meeting July 29th @ Bethel American Legion @ 6pm.
~Ohio South Kid Safe must be renewed for ALL COACHES.
~Batavia is hosting a Skills Training. More details to follow.
~Coaches Clinic put on by HS coaches to show what they need from youth players when they get to HS. More details to follow.
~Soccer Camps
Adding sign up forms for both camps at the BYSA concession stand, outside wall by window. Updating FB every week with soccer camp info and pictures – Avery Earls
Jack Herman – July 16-19 (M-TH) from 5:30-8 PM at BYSA Fields. Cost is $85.00 (10% discount if more than 1 family member or 8 players min from 1 team. Free T-Shirt and other special promotions for Herman’s camp. The BYSA website will have more info about this camp at a later date.
Bethel High School Camp – July 23 - 25 at the Legion Fields for ages 4 to 14. The cost is $30 for all sessions (includes shirt) OR $10 per session (no shirt). Please see the FB page for more details.
CCSA District Rep / Ref Coordinator
~Ohio South Kid Safe must be renewed for ALL COACHES.
~Ref Class for 1st and 2nd year is July 28th from 12-6 at the American Legion.
~Ref Class for 3rd year and higher is July 29th from 3-5 at the American Legion.
~CCSA FC Cincinnati night is Sept 29th @7:30. Promo code will be added to the FB page to use for the discount.
~CCSA has a new email address. ccsasoccer@gmail.com
President
~Adding an AED machine to the concession stand - Jason Harness
~Checking on prices for a bigger shed - Jason Harness
~Checking prices on benches for the players - Carrie Elliott
Vice President
~N/A
Treasurer
~N/A
Secretary
N/A
Field Maintenance
N/A
Concession
N/A
BETHEL YOUTH SOCCER ASSOCIATION
May 21st 2018
BYSA Board Meeting
American Legion @ 7:00pm
Officers & Officials in Attendance: President (Jason Harness), Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen).
All in Attendance: Member at Large (Carrie Elliott), Lt. Jerry Welch (Bethel-Tate FD).
New Business
~Positions that need filled are Treasurer and Ref Coordinator. Please come to a board meeting if you are interested.
~Fall Sign Ups posted on FB and the website.
Fliers were sent home the last week of school.
In-Person sign ups Saturday June 9th and Saturday June 16th.
June 22nd is the deadline for Fall Registration.
~Lt. Welch from the Bethel-Tate FD advised that No Parking Signs will be put up on Legion Ln to mark the Fire Lane.
~Adding an AED machine to the concession stand. Checking on prices.
~Checking on prices for a bigger shed.
~Checking prices on benches for the players.
~Batavia is hosting a Skills Training. More details to follow.
~Soccer Camps
Jack Herman – July 16-19 (M-TH) from 5:30-8 PM at BYSA Fields. Cost is $85.00 (10% discount if more than 1 family member or 8 players min from 1 team. Free T-Shirt and other special promotions for Herman’s camp. The BYSA website will have more info about this camp at a later date.
Bethel High School Camp – July 16-18 at the Legion Fields for ages 4 to 14. The cost is $30 for all sessions (includes shirt) OR $10 per session (no shirt). Please see the FB page for more details.
~Next meeting is 6-21-18 at the Legion @ 7pm.
CCSA District Rep / Ref Coordinator
~CCSA will have 2 dates for FC Cincinnati games at a discounted price.
~CCSA has a new email address. ccsasoccer@gmail.com
President
~Suggested Robyn Bohl might be interested in being Treasurer.
~Checking on prices for a bigger shed.
~Agreed to be added to the BYSA bank account.
Vice President
~N/A
Treasurer
~N/A
Secretary
~Fall Sign Ups posted on FB and the website.
Fliers were sent home the last week of school.
In-Person sign ups Saturday June 9th and Saturday June 16th.
June 22nd is the deadline for Fall Registration.
~By Laws discussion is moved to the May meeting.
Field Maintenance
~Seeding the fields at the end of May.
~To Do List
Baseball field teardown
Utter – Parking lot drainage
U14 Field seeding
Concession
~To Do List
Floor in concession needs fixed under freezer.
Concession floor needs joined together where the old and new floor meet.
BETHEL YOUTH SOCCER ASSOCIATION
March 8th 2018
BYSA Board Meeting
Held at American Legion @ 7:00pm
Officers & Officials in Attendance: President (Jason Harness), Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen)
All in Attendance: Member at Large (Carrie Elliott)
New Business
~Positions that need filled are Treasurer and Ref Coordinator. Please come to a board meeting if you are interested.
~Mandatory coaches meeting for spring. This is set for March 21st @ 7pm at the American Legion.
Lindsay’s Law All Coaches, Board Members, Refs must watch a video and sign paperwork before your player / team can take the field. Contact Ryan Wardlow if you are unable to be there.
~Field Day is April 7th from 10am to 12pm.
~Next BYSA meeting is April 7th @ Noon @ the Soccer Fields.
~Batavia is hosting a Skills Training. More details to follow.
~Soccer Camps
Jack Herman – July 16-19 (M-TH) from 5:30-8 PM at BYSA Fields. Cost is $85.00 (10% discount if more than 1 family member or 8 players min from 1 team. Free T-Shirt and other special promotions for Herman’s camp. The BYSA website will have more info about this camp at a later date.
Bethel High School Camp – TBA
CCSA District Rep / Ref Coordinator
~Boys U11 & U12 will play 11 V 11 on the U12 field for spring.
~Girls U11 & U12 will play 9 V 9 on the U11 field for spring.
~Felicity is playing with Hamersville for spring.
April 2nd - CCSA Meeting (rosters will be passed out)
April 14th - First weekend of spring season
May 19th & 20th – Spring Tournaments
~U6 & U7 Ref Training CCSA – April 8th 4 – 6 / Bethel
~High School Coed 10 game season - Details to follow
~CCSA will have 2 dates for FC Cincinnati games at a discounted price.
~CCSA has a new email address. ccsasoccer@gmail.com
President
~Agreed to be added to the BYSA bank account.
Vice President
~Getting prepared for U6 players.
Treasurer
~Budget for 2018
~American Legion lease is coming up in July 2018.
~Hardships are case by case. Board members will decide who and how much to be paid.
~Brought up using a Kroger Card for Concession. Needs researched.
~Buying 15 cases field paint online for spring. Board Approved
~Ordering Goal Pads x 2. Board Approved
~Rumpke / 2 Port-A-Lets / 1 Dumpster last week of March.
Secretary
~By Laws discussion is moved to the May meeting.
Field Maintenance
~To Do List
Baseball field teardown
Utter – Parking lot drainage
U14 Field seeding
~U14 Field is closed for practice and games until the field coordinator says it is okay to play on.
~U14 will play at the Hill Intermediate Field for spring.
Concession
~Spring Field Day To Do List
Floor in concession needs fixed under freezer.
Concession floor needs joined together where the old and new floor meet.
BETHEL YOUTH SOCCER ASSOCIATION
February 8th 2018
BYSA Board Meeting
Held at McDonald’s @ 7:15pm / Last minute change
Officers & Officials in Attendance: President (Jason Harness), Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen)
All in Attendance: Member at Large (Carrie Elliott), Concession Manager (Michelle Randolph)
New Business
~Positions that need filled are Treasurer and Ref Coordinator. Please come to a board meeting if you are interested.
~The Board voted unanimously to add President, Jason Harness to the BYSA Key Bank checking account.
~Spring Soccer Sign Ups…
Online sign ups open now. http://www.leaguelineup.com/welcome.asp?url=bethelsoccer
Bick Primary February 8th from 5 to 7 / Carrie & Ryan 5-7 / Avery 6-7 - Complete
Hill Intermediate February 22nd 5 to 7 / Carrie & Ryan 5-7 / Avery 6-7
~Mandatory coaches meeting for spring. This is set for March 17th at the American Legion.
~Field Day is April 7th. A list of things to do will be posted next meeting.
~Soccer Camps
Jack Herman – July 16-19 (M-TH) from 5:30-8 PM at BYSA Fields. Cost is $85.00 (10% discount if more than 1 family member or 8 players min from 1 team. Free T-Shirt and other special promotions for Herman’s camp. The BYSA website will have more info about this camp at a later date.
Bethel High School Camp – TBA
~BYSA is selling tickets for a St. Patrick’s Day Dance (Adults) March 17th at the American Legion. The cost is $20 per couple. More details will be posted on BYSA FB and website soon.
~Next BYSA meeting is March 8th @ 7pm at the American Legion.
CCSA District Rep / Ref Coordinator
~Lindsay’s Law
All Players / Parents, Coaches, Board Members, Refs must watch a video and sign paperwork before your player / team can take the field. More details to follow…
~Mandatory coaches meeting for spring. More details to follow…
~Felicity might join BYSA for spring. More details to follow…
~ Spring dates from CCSA
March 2rd - Preliminary database due
March 4th - Team #'s due to CCSA
March 5th - CCSA Meeting (Team formation night and Special Request due)
March 21st - Final database due
March 23rd - Last day to add players
March 24th - Late charges start
April 2nd - CCSA Meeting (rosters will be passed out)
April 14th - First weekend of spring season
May 19th & 20th – Spring Tournaments
~U6 & U7 Ref Training CCSA – April 8th 4 – 6 / Bethel
~2018 Coaches Meeting – Details to follow
~High School Coed 10 game season - Details to follow
~CCSA will have 2 dates for FC Cincinnati games at a discounted price.
~CCSA has a new email address. ccsasoccer@gmail.com
President
~Agreed to be added to the BYSA bank account.
Vice President
~Getting prepared for U6 players.
Treasurer
~Budget for 2018 is the same as 2017.
~Will add Jason to the BYSA bank account.
~American Legion lease is coming up in 2018.
~Hardships are case by case. Board members will decide who and how much to be paid.
~Suggested we get new pads and nets for 2 goals.
Secretary
~Prepare board notes to be signed by the board to add Jason Harness to the BYSA bank account.
~By Laws discussion is moved to the March meeting.
~Print Lindsay’s Law x 350 plus signature page x 150
Field Maintenance
~To Do List
Baseball field teardown
Utter – Parking lot drainage
Concession
~Spring Field Day To Do List
Floor in concession needs fixed under freezer.
Concession floor needs joined together where the old and new floor meet.
***Board Members Signatures to add Jason Harness to the BYSA bank account.***
BETHEL YOUTH SOCCER ASSOCIATION
January 11th 2018
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen)
All in Attendance: Member at Large (Carrie Elliott), Jason Harness, Tracy Harness, Chad Bohl, Michelle Randolph, Mandy Moorhead, Robyn Bohl, Chris Wetzel
New Business
~Spring Soccer Sign Ups…
Online sign ups open now. http://www.leaguelineup.com/welcome.asp?url=bethelsoccer
Bick Primary February 8th from 5 to 7 / Carrie & Ryan 5-7 / Avery 6-7
Hill Intermediate February 22nd 5 to 7 / Carrie & Ryan 5-7 / Avery 6-7
~Mandatory coaches meeting for spring. More details to follow…
~Soccer Camps
Jack Herman – July 16-19 (M-TH) from 5:30-8 PM at BYSA Fields. Cost is $85.00 (10% discount if more than 1 family member or 8 players min from 1 team.
Bethel High School Camp – TBA
~Elections
President Matt Harness 10 (Y) / 0 (N)
District Rep Ryan Wardlow 10 (Y) / 0 (N)
Secretary Avery Earls 10 (Y) / 0 (N)
Treasure – Open
Vise President Mandy Moorhead – Board Approved
~BYSA is selling tickets for a St. Patrick’s Day Dance (Adults) March 17th at the American Legion. The cost is $20 per couple. More details will be posted on BYSA FB and website soon.
~Next BYSA meeting is February 8th @ 7pm / Right after sign ups at Bick Primary.
CCSA District Rep / Ref Coordinator
~Lindsay’s Law
All Players / Parents, Coaches, Board Members, Refs must watch a video and sign paperwork before your player / team can take the field. More details to follow…
~Mandatory coaches meeting for spring. More details to follow…
~Felicity might join BYSA for spring. More details to follow…
~ Spring dates from CCSA
March 2rd - Preliminary database due
March 4th - Team #'s due to CCSA
March 5th - CCSA Meeting (Team formation night and Special Request due)
March 21st - Final database due
March 23rd - Last day to add players
March 24th - Late charges start
April 2nd - CCSA Meeting (rosters will be passed out)
April 14th - First weekend of spring season
May 19th - start of tournaments
~U6 & U7 Ref Training CCSA – April 8th 4 – 6 / Bethel
~2018 Coaches Meeting – Details to follow
~High School Coed 10 game season - Details to follow
~CCSA will have 2 dates for FC Cincinnati games at a discounted price.
~CCSA has a new email address. ccsasoccer@gmail.com
President
~Baseball field teardown
~Utter – Parking lot drainage
Vice President
N/A
Treasurer
~Handed out 2017 year end financials.
~Suggested we get new pads and nets for 2 goals.
Secretary
~Get School Flier approved by the school. Print 1000 copies to be sent home.
~Print Lindsay’s Law x 350 plus signature page x 150
Field Maintenance
~To Do List
Baseball field teardown
Concession
~Spring Field Day To Do List
Floor in concession needs fixed under freezer.
Concession floor needs joined together where the old and new floor meet.
BYSA Board Meeting
BETHEL YOUTH SOCCER ASSOCIATION
November 9th 2017
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Vice President (Jennifer Dick), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen)
All in Attendance: Member at Large (Carrie Elliott), Jason Harness, Tracy Harness, Chad Bohl, JT Dick, Michelle Randolph, Mandy Moorhead, Jake Wardlow, Robyn Bohl
New Business
OLD
~Field Maintenance and Ref Coordinator positions need filled. This will be posted on the BYSA website and at Concession. If interested contact Adam Jodrey or Ryan Wardlow.
NEW
~CCSA board members showed up for the end of season meeting.
~By Laws handed out to the board members and discussed with JT about some of the changes. These changes will be addressed and voted on in 2018.
~2018 Board Member Nominations
President – Jason Harness nominated by Robyn Bohl
District Representative – Ryan Wardlow nominated by Carrie Elliott
Treasurer – Amanda Wetzel nominated by Adam Jodrey
Secretary – Avery Earls nominated by Mandy Moorhead
~BYSA Swagger (Possible jersey options for team and parents)
~Next BYSA board meeting is January 11th 2018
New CCSA Information
~Coaches and Parents sideline etiquette per CCSA
~CCSA board members showed up for the end of season meeting.
President
~Baseball field teardown – Kenny Parsons
~Utter – Parking lot drainage
Vice President
~Team uniforms (Shirts, Shorts, and Socks) for spring. Two vendors Thread It Up & Jacked Up Tee’s. Spirit wear for concession. BYSA to split cost with teams is on the agenda for 2018.
~New Registration form needs made for spring. Needs to include uniform size.
~Went over BYSA financials from 2011 - 2016. Made suggestions on how to make things work better. Net Book with finance program for Treasurer. Budget for Ref Coordinator. Selling spirit wear at concession.
~Suggested field clean-up schedule for 2018.
~Suggested updating email database for 2018.
~Information Board at the main entrance.
Treasurer
~Went over the bank account balance and what has been paid.
~Covered Concession Deposit for fall.
~Dumpster & Port-A-let pickup - Complete
District Rep / Ref Coordinator
~Coaches and Parents sideline etiquette per CCSA
~Spring Registration Dates – Details to follow
~ Spring dates from CCSA
March 2rd - Preliminary database due
March 4th - Team #'s due to CCSA
March 5th - CCSA Meeting (Team formation night and Special Request due)
March 21st - Final database due
March 23rd - Last day to add players
March 24th - Late charges start
April 2nd - CCSA Meeting (rosters will be passed out)
April 14th - First weekend of spring season
May 19th - start of tournaments
~U6 & U7 Ref Training CCSA – Details to follow
~2018 Coaches Meeting – Details to follow
~High School Coed 10 game season - Details to follow
Field Maintenance
~Baseball field teardown – Kenny Parsons
Concession
~Floor in concession needs fixed under freezer.
~Concession floor needs joined together where the old and new floor meet.
~Cleaned out for winter - Complete
Old Business
BETHEL YOUTH SOCCER ASSOCIATION
October 12th 2017
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Vice President (Jennifer Dick), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen)
All in Attendance: Member at Large (Carrie Elliott), Jason Harness, Tracy Harness, Chad Bohl, JT Dick, Michelle Randolph, Mandy Moorhead
New Business
OLD
~Field Maintenance and Ref Coordinator positions need filled. This will be posted on the BYSA website and at Concession. If interested contact Adam Jodrey or Ryan Wardlow.
NEW
~Fall Tournament’s
~Bethel will host U6, GU8, and GU12 for Fall Tournament’s
~Handicap Parking
~Team Treats paid by Coaches $10 per game.
~BYSA Open Positions for 2018
President – Available
District Rep – Available
Secretary – Available
Treasurer – Available
November are Nominations
January is voting
~Next BYSA meeting is November 9th
***ARTICLE VI MEMBERSHIP AND VOTING RIGHTS*** Any parent, or legal guardian, who has a child registered in a soccer program sponsored by this organization, and any coach, assistant coach, or administrative official, regardless of whether he or she has as child in the program, constitutes membership. Membership entitles an individual to one vote on general issues and in the election of officers, as well as the opportunity to be nominated and elected as an officer, provided all obligations have been met and they have attended at least one prior meeting within the past 12 months. A meeting shall include any BYSA board meeting, coaches meeting or field day.
New CCSA Information
~Coaches and Parents sideline etiquette per CCSA
President
~Parking Lot – Adding 60+ spaces
~Baseball field teardown – Kenny Parsons
~Utter – Parking lot drainage
Vice President
~N/A
Treasurer
~Ask for any new receipts since the last meeting.
~Went over the bank account balance and what has been paid and what needs paid.
~Field Marshal Sheets x 70
~Dumpster & Port-A-let pickup
District Rep / Ref Coordinator
~Coaches and Parents sideline etiquette per CCSA
Field Maintenance
~Winter Maintenance
~Baseball field teardown – Kenny Parsons
Concession
~Domino’s for Tournament’s
~Tournament Concession Schedule - Covered
BETHEL YOUTH SOCCER ASSOCIATION
July 6th 2017
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Vice President (Jennifer Dick), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen), Member at Large (Carrie Elliott)
All in Attendance: Barbie Wetzel, Amanda Wetzel, Chris Wetzel,
New Business
OLD
~Field Maintenance and Ref Coordinator positions need filled. This will be posted on the BYSA website and at Concession during the spring season. If interested contact Adam Jodrey or Ryan Wardlow. Contact info is on the BYSA website.
NEW
~BYSA Field Day is July 29th. from 9am to 12pm
~BYSA Coaches Meeting / Practice Schedule is July 29th at 11am @ BYSA Fields.
~DICKS SPORTING GOODS 20% OFF SALE is July 22nd all day. Info will be emailed to BYSA 2017 fall list. Also advertised on the BYSA website and FB page.
~All Coaches must renew Kid Safe for fall 2017.
~Next BYSA board meeting will be August 3rd.
~CCSA made some rule changes that go in effect immediately. First GU11 and GU12 divisions have been merged together. They will play 9v9. The next change is select players are now allowed to play in our league while still on their club teams. This starts immediately with the following rules. A team can have no more than 2 select players on the roster and they have to be approved through the special request committee of CCSA.
New CCSA Information
OLD
~Coaches are required to show and use full legal name and date of birth for Kid Safe starting fall 2017. If your name is Robert then Bob will not be accepted.
NEW
~Mandatory Coaches Meeting. You must attend one of the meetings. Contact your District Rep if you are unable to make one of the dates.
July 22nd from 10am to 12pm @ Bethel American Legion / 3393 Legion Way, 45106
August 6th from 6pm to 8pm @ The Crossing Church / 4359 E. Bauman Ln. Batavia 45103
~Field Evaluations are August 12th. Sign-ups will be at the CCSA mandatory coaches meeting.
~Final Roster July 28th CCSA. Handed out August 12th @ Field Evaluations.
~Ref Classes
July 18th and 19th / 1st and 2nd year Refs / 5pm to 8pm at Batavia Elementary / 3 Bulldog Place, 45103
July 22nd / 3rd – 5th year Refs / 12pm – 2pm / Bethel American Legion / 3393 Legion Way, 45106
July 22nd / Experienced Refs / 3pm – 4pm / Bethel American Legion / 3393 Legion Way, 45106
August 2nd / 3rd – 5th year Refs / 6pm – 8pm / Bethel Church / 3112 S. Bantam Rd. 45106
August 3rd / Experienced Refs / 6:30pm – 7:30pm / Bethel Church / 3112 S. Bantam Rd. 45106
August 5th / 1st and 2nd year Refs / 12pm – 6pm / No location as of yet.
President
OLD
~Adam is going to talk with the Legion about expanding the parking lot and removing trees along the fence line.
NEW
~Ask Bethel Superintendent Permission to use Hill Field.
~Looking for other option for practice fields.
Vice President
~Explained why and how we need to update the By Laws. This will be covered at another meeting.
~Jen made a motion to amend the By Laws to waive the BYSA fee and still pay the CCSA fee for board members and appointed positions members players. Adam seconded the motion. Ryan & Avery voted yes. Mick choose not to vote.
Treasurer
~Went over the bank account balance and what has been paid and what needs paid.
~Discussed BYSA uniform option. A special meeting will be set to look at the uniform deals and how to offer this to coaches at discounted prices. More details to follow.
District Rep / Ref Coordinator
OLD
~Ref Classes 1st and 2nd year is July 11th and 12th from 5pm to 8pm @ BYSA Fields.
~Ref’s with 3 to 5 yrs. will have classes July 15th from 12pm to 2pm @ BYSA Fields.
~Experienced Ref’s will have classes July 15th from 3pm to 4pm @ BYSA Fields.
~Penalty Box change for U6 / Caution Lines in Goal Box.
NEW
~CCSA made some rule changes that go in effect immediately. First GU11 and GU12 divisions have been merged together. They will play 9v9. The next change is select players are now allowed to play in our league while still on their club teams. This starts immediately with the following rules. A team can have no more than 2 select players on the roster and they have to be approved through the special request committee of CCSA.
Field Maintenance
N/A
Concession
N/A
BETHEL YOUTH SOCCER ASSOCIATION
May 4th 2017
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Vice President (Jennifer Dick), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Member at Large (Carrie Elliott)
All in Attendance: Barbie Wetzel, Dan Silvis, David Taggert, David Schiellenberger
New Business
OLD
~Field Maintenance and Ref Coordinator positions need filled. This will be posted on the BYSA website and at Concession during the spring season. If interested contact Adam Jodrey or Ryan Wardlow.
~June 3rd & 4th Spring Tournament
NEW
~Bethel will host U6, Girls U7, Girls U9 at the spring tournament.
~May 12th is the spring tournament deadline to opt out of tournaments.
~The BYSA board met with BTHS Coaches Dan Silvis, David Taggert, David Schiellenberger about joining together to make a better soccer program for Bethel players. This would include but not limited to affordable camps for players and coaches. Youth players being Ball Kids at the HS games. HS players helping with BYSA field day. More details to follow.
~Carrie motioned to add a 2nd person to the bank account. Ryan seconded the motion. Passed 4-0 that Adam Jodrey is the 2nd name on the account.
~ Jack Herman Soccer Camp July 17th - 20th @ the BYSA Fields.
~BYSA Youth Soccer Camp sponsored by BTHS. Camp dates are June 5th – 9th for ages 14-18 at the High School from 6pm to 8pm. It is $75.00 per player. On July 24th -26th for ages 6-13 @ the BYSA Fields from 6pm to 8pm. It is $30.00 per player. These camps are open to any player from any district. Each player will receive a T-Shirt and over 30+ years of soccer knowledge from the trainers.
New CCSA Information
OLD
~Coaches are required to show and use full legal name and date of birth for Kid Safe starting fall 2017. If your name is Robert then Bob will not be accepted.
~New rule for fall about passing back to the goalie. If you pass it back to your own goalie and it goes in accidently, it is a score for the other team.
~Coaches must have an official roster at the start of every game.
NEW
~May 12th is the spring tournament deadline to opt out of tournaments.
President
~Adam is going to talk with the Legion about expanding the parking lot and removing trees along the fence line.
~The dumpster and Port A Lets are staying for the camps this summer.
Vice President
~N/A
Treasurer
~N/A
District Rep / Ref Coordinator
NEW
~Ref Classes 1st and 2nd year is July 11th and 12th from 5pm to 8pm @ BYSA Fields.
~Ref’s with 3 to 5 yrs will have classes July 15th from 12pm to 2pm @ BYSA Fields.
~Experienced Ref’s will have classes July 15th from 3pm to 4pm @ BYSA Fields.
OLD
~Two drawer file cabinet is requested for Ref’s in the concession stand.
~New stop watches x 4 are needed for the Ref’s.
~Fall will have Ref courses for experienced Refs.
~Penalty Box change for U6 / Caution Lines in Goal Box.
~High School Tournament over Memorial Day weekend.
~Background checks under review with CCSA (Kid Safe).
Field Maintenance
~Waiting on Utter to start the field repairs. If the start date is before June 1st it’s a go on the repairs. After that we will need to wait until late fall or 2018.
~
Concession
N/A
BETHEL YOUTH SOCCER ASSOCIATION
March 9th 2017
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen)
All in Attendance: Mandy Moorhead, Barbie Wetzel
New Business
~Field Maintenance and Ref Coordinator positions need filled. This will be posted on the BYSA website and at Concession during the Spring season. If interested contact Adam Jodrey or Ryan Wardlow.
~Special request must be turned in by March 10th to the District Rep.
~Field Day is Saturday April 1st @ 10am.
~Spring Season starts April 8th and 9th
~Next BYSA Board Meeting is April 1st at BYSA Fields @ 12pm.
~March 19th practice can officially begin.
~May 20 & 21 Tournament
New CCSA Information
~Coaches are required to show and use full legal name and date of birth for Kid Safe starting Fall 2017. If your name is Robert then Bob will not be accepted.
~New rule for Fall about passing back to the goalie. If you pass it back to your own goalie and it goes in accidently, it is a score for the other team.
~Coaches must have an official roster at the start of every game.
~March 19th practice can officially begin.
~March 19th CCSA Database Deadline for districts.
~Game schedules should be out around March 27th.
~April 8th & 9th - Spring Soccer Starts
~Spring Season has 2 byes and 2 Holiday’s
~May 20 & 21 Tournament
~Jack Herman Soccer Camp July 17th - 20th
President
~U6 Uniforms need ordered
~Port A Let and Dumpster need ordered
~Paint 12 cases needs picked up at Home Depot
~New nets for U14
~Hill Field needs 2 new benches. Goals and nets. A cooler for game treats.
~Items that are needed for the BYSA Fields. Pinnies, Portable Nets / Pop Up Nets.
~Hornet Spray for the bleachers.
Vice President
~N/A
Treasurer
~Went over the 2017 Budget
~By Laws were handed out to be approved.
District Rep / Ref Coordinator
~Two drawer file cabinet is requested for Ref’s in the concession stand.
~New stop watches x 4 are needed for the Ref’s.
~No Challenger Camps in 2017 at BYSA.
~U6 will have 2 Ref’s starting spring soccer. This is to train new Ref’s with seasoned Ref’s.
~Spring training for First Year Ref’s is March 25th from 12-2
~Fall will have Ref courses for experienced Refs.
~Penalty Box change for U6 / Caution Lines in Goal Box.
~High School Tournament over Memorial Day weekend.
~Background checks under review with CCSA (Kid Safe).
Field Maintenance
~Soccer Field by Hill Intermediate School has been approved for the BYSA to use for U14.
~Utter will start work on the U14 field early to Mid-March.
~Checking prices on new U14 goals and nets.
~BYSA Fields will be moved around for Spring. U10 will stay in front of concession.
~Broken Bench needs fixed on Field Day.
~Broken U14 Goal needs repaired on Field Day.
Concession
N/A
Old Business
~Passwords for Google Drive and BYSA site to be changed for 2017.
~Hardships are case by case.
~All Registrations, Fees, Medical Forms are due February 24th.
~Adding board members positions discussed.
~Special Request needs turned in by March 10th.
~Rosters need turned into CCSA March 3rd.
~Eastgate Soccer Club is NOT joining CCSA in the spring.
~Checking with the Tate Township about fill dirt for field by Hill Intermediate School.
BETHEL YOUTH SOCCER ASSOCIATION
February 16th 2017
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Vice President (Jennifer Dick), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen), Member at Large (Carrie Elliott)
All in Attendance: Mandy Moorhead, Michelle Randolph
New Business
~Passwords for Google Drive and BYSA site to be changed for 2017.
~Field Maintenance and Ref Coordinator positions need filled. This will be posted on the BYSA website. If interested contact Adam Jodrey or Ryan Wardlow.
~Hardships are case by case.
~Field Day is Saturday April 1st @ 10am.
~All Registrations, Fees, Medical Forms are due February 24th.
~Spring Season starts April 8th and 9th
~Next BYSA Board Meeting is March 9th at American Legion @ 7pm.
~Adding board members positions discussed.
New CCSA Information
~Coaches are required to show and use full name and date of birth for Kid Safe.
~Special Request needs turned in by March 10th.
~Game schedules should be out around March 27th.
~April 8th & 9th - Spring Soccer Starts
~Spring Season has 2 byes and 2 Holiday’s
~Rosters need turned into CCSA March 3rd.
~Jack Herman Soccer Camp July 17th - 20th
President
N/A
Vice President
~Adding board members positions.
Treasurer
~Went over the 2017 Budget
~By Laws were handed out to be approved.
District Rep / Ref Coordinator
~U6 will have 2 Ref’s starting spring soccer. This is to train new Ref’s with seasoned Ref’s.
~Spring Ref training for U6 & U7 is March 25th from 12-2
~Fall will have Ref courses for experienced Refs.
~Penalty Box change for U6 / Caution Lines in Goal Box.
~High School Tournament over Memorial Day weekend.
~Eastgate Soccer Club is NOT joining CCSA in the spring.
~Background checks under review with CCSA (Kid Safe).
Field Maintenance
~Soccer Field by Hill Intermediate School has been approved for the BYSA to use for U14.
~Utter will start work on the U14 field early to Mid-March.
~Checking prices on new U14 goals and nets.
~Checking with the Tate Township about fill dirt for field by Hill Intermediate School.
~BYSA Fields will be moved around for Spring. U10 will stay in front of concession.
~Broken Bench needs fixed on Field Day.
~Broken U14 Goal needs repaired on Field Day.
Concession
N/A
Old Business
~Jeff Polvado stepped down as President. Relocated with Davey Trees.
~ Jennifer Dick was voted in as Vice President. Board Approved.
~ Adam Jodrey was nominated by Ryan Wardlow for President. Board Approved.
~Spring Signups are open online at BYSA website or in person February 7th from 5-7 at Hill Intermediate and February 21st from 5-7 at William Bick. Flyers will be sent home from school the last week in January.
~Single Player $65.00 / Two Children $ 110.00 / Three or More Children $ 150.00
BETHEL YOUTH SOCCER ASSOCIATION
January 12th 2017
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President / Field Manager (Adam Jodrey), Vice President (Jennifer Dick), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen), Member at Large (Carrie Elliott)
All in Attendance: Mandy Moorhead, Barbie Wetzel
New Business
~Jeff Polvado stepped down as President. Relocated with Davey Trees.
~Jennifer Dick was voted in as Vice President. Board Approved.
~Adam Jodrey was nominated by Ryan Wardlow for President. Board Approved.
~Spring Signups are open online at BYSA website or in person February 7th from 5-7 at Hill Intermediate and February 21st from 5-7 at William Bick. Flyers will be sent home from school the last week in January.
~Single Player $65.00 / Two Children $ 110.00 / Three or More Children $ 150.00
~Field Day is Saturday April 1st @ 10am.
~All Registrations, Fees, Medical Forms are due February 24th.
~Spring Season starts April 8th and 9th
~Challenger Camp is June 19th – June 23rd @ the BYSA Fields. Signup info coming soon.
~Next BYSA Board Meeting is February 9th at American Legion @ 7pm.
New CCSA Information
~April 8th & 9th - Spring Soccer Starts
~Spring Season has 2 byes and 2 Holiday’s
~Rosters need turned into CCSA March 3rd.
~Jack Herman Soccer Camp changes to be announced.
President
N/A
Vice President
Ask to add Michelle Randolph (Concession Manager) and Member at Large (Carrie Elliott) as Board Members.
Treasurer
~Went over 2016 financial report.
~Review By Laws in February.
District Rep / Ref Coordinator
~Spring Ref training for U6 & U7 in March.
~Fall will have Ref courses for experienced Refs.
~Penalty Box change for U6 / Caution Lines in Goal Box.
~High School Tournament over Memorial Day weekend.
~Eastgate Soccer Club is NOT joining CCSA in the spring.
~Background checks under review with CCSA (Kid Safe).
Field Maintenance
~Utter has not started the work yet on U14.
~Searching for a Spring Field for U14. Checking with the High School and land owner next to American Legion.
~Broken Bench needs fixed on Field Day.
~Broken U14 Goal needs repaired on Field Day.
Concession
N/A
Old Business
~By Laws Approved. Mandy motion accepted and Jeff 2nd. Board Approved. 8 YES / 1 Abstained
~Elections – Jennifer Dick nominated herself for VP. No Board Members stepped down. All positions will remain the same except for VP.
~Review By Laws in February.
~Paid Duke 3 months for the winter.
~Field Repairs – Utter $4500.00+/-
BYSA Board Meeting
BETHEL YOUTH SOCCER ASSOCIATION
November 10th 2016
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President (Jeff Polvado), Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative / Ref Coordinator (Ryan Wardlow), Treasurer (Mick McMullen), Member at Large (Carrie Elliott), Michelle Randolph (Concession Manager)
All in Attendance: Shannon Davis, Bill Davis, Barbie Wetzel, Jennifer Dick
New CCSA Information
~April 1st - Spring Soccer Starts
~April 23rd - No Play
~Jack Herman Soccer Camp changes to be announced.
President
~Spoke with Utter and is waiting on a start time.
Vice President
N/A
Treasurer
~Thank You Board Members for doing a great job and putting in countless hours to make 2016 a successful year.
~2016 Treasurer Report set for the January meeting.
~Paid Duke 3 months for the winter.
~Concessions did great in 2016. (See January’s report)
~Ref Fees $5200.00
~Field Repairs – Utter $4500.00+/-
District Rep / Ref Coordinator
~Ref’s did great this year. Great Job!!!
~Spring Ref course for 1st year refs 2017.
~Fall will have Ref courses for experienced Refs.
~Penalty Box change for U6 / Caution Lines in Goal Box.
~Eastgate Soccer Club is joining CCSA in the spring. No U14 teams.
~Background checks under review with CCSA (Kid Safe).
Field Maintenance
~N/A
Concession
~Electric Box needs upgraded
~Grill was a success. Only to be used for tournaments. Tank filled and returned to owner.
New Business
~By Laws Approved. Mandy motion accepted and Jeff 2nd. Board Approved. 8 YES / 1 Abstained
~Elections – Jennifer Dick nominated herself for VP. No Board Members stepped down. All positions will remain the same except for VP.
~Review By Laws in February.
~Next BYSA Board Meeting is January 12th at American Legion @ 7pm.
Old Business
~Quote for U14 field improvements turned into the board for approval.
Motioned brought by Mandy, seconded by Carrie. Board carried the motion.
~Board Member nominations need submitted in person at the November meeting. Election will be held in January.
~Board agreed to change policy recommended by the Grievance Committee. Motioned brought by Carrie, seconded by Mandy. Board carried the motion.
BETHEL YOUTH SOCCER ASSOCIATION
October 9th 2016
BYSA Board Meeting
Held at BYSA Fields @ 430pm
Officers & Officials in Attendance: Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative (Ryan Wardlow), Treasurer (Mick McMullen), Member at Large (Carrie Elliott).
All in Attendance: Jennifer Dick, Michelle Randolph (Concession Manager)
New CCSA Information
~Ref Fees
~Tournaments / Bethel / BU14 / GU10 / U6
~Finals - Goshen
~Tournament Trophies have been ordered. Will need handed out by Board Members or Refs.
President
N/A
Vice President
N/A
Treasurer
~Signs for tournament parking.
~FYI about the American Legion parking on the 22nd being used for a Benefit (Noon).
District Rep
N/A
Field Maintenance
~Quote for U14 field improvements turned into the board for approval.
Motioned brought by Mandy, seconded by Carrie. Board carried the motion.
Concession
~Electric Box needs upgraded
~Concession Schedule for Tournaments needs posted.
~Board Members are working concession the 23rd.
New Business
~Next BYSA Board Meeting is November 10th at American Legion @ 7pm.
~Board Member nominations need submitted in person at the November meeting. Election will be held in January.
~Board agreed to change policy recommended by the Grievance Committee. Motioned brought by Carrie, seconded by Mandy. Board carried the motion.
Old Business
~CCSA needs informed within 48 hours of any complaint.
~Lost and Found needs set out for the public to pick thru.
~Voted in new concession manager Michelle Randolph. Motioned brought by Mick, seconded by Carrie. Board carried the motion.
Board approved Michelle Randolph to be added to the KeyBank checking account and given a debit card to make concession purchases
~Handed out BYSA Member shirts.
~Fields to be numbered for visiting districts. Complete
~Grievance Committee formed. Grievance committee members and notes will be on separate minutes.
(Boys Coach, Girls Coach, VP, President, Member at large)
BETHEL YOUTH SOCCER ASSOCIATION
September 15th 2016
BYSA Board Meeting
Held at American Legion@ 7pm
Officers & Officials in Attendance: President (Jeff Polvado), Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative (Ryan Wardlow), Treasurer (Mick McMullen), Field Manager (Adam Jodrey), Member at Large (Carrie Elliott).
All in Attendance: Jennifer Dick
New CCSA Information
~CCSA needs informed within 48 hours of any complaint.
~Tournaments / Bethel / BU14 / GU10
~Ref Fees
~CCSA Signs
President
N/A
Vice President
~Rumpke Recycle – Checking
Treasurer
~Updated Board Members on funds coming in and going out.
District Rep
~Ref Training
~Complaints to be discussed with Coaches and CCSA.
~NO HEAD BALLS for U11 and younger. These cannot be practiced or taught at any district. Action will be taken if used on a district field.
~Trainers discussed for teams willing to participate.
~Development for new Refs.
Field Maintenance
~Fields to be numbered for visiting districts. Approved
~Quote for U14 field improvements turned into the board for approval.
Motioned brought by Mandy, seconded by Carrie. Board carried the motion.
Concession
~Electric Box needs upgraded
~Lost and Found needs set out for the public to pick thru.
~New Freezer was purchased / scratch a dent special.
~Socks and Wax for concession to sell.
~Voted in new concession manager Michelle Randolph. Motioned brought by Mick, seconded by Carrie. Board carried the motion.
Board approved Michelle Randolph to be added to the KeyBank checking account and given a debit card to make concession purchases
New Business
~Handed out BYSA Member shirts.
~Voted in new concession manager Michelle Randolph. Motioned brought by Mick, seconded by Carrie. Board carried the motion.
Board approved Michelle Randolph to be added to the KeyBank checking account and given a debit card to make concession purchases
~Grievance Committee formed. Grievance committee members and notes will be on separate minutes.
(Boys Coach, Girls Coach, VP, President, Member at large)
~Next BYSA Board Meeting is Octber 6th at BYSA Fields at American Legion @ 7pm.
Old Business
~New cooler needed. Approved
~Garbage Wagon needed. Approved
BETHEL YOUTH SOCCER ASSOCIATION
July 14th 2016
BYSA Board Meeting
Held at American Legion@ 7pm-9pm
Officers & Officials in Attendance: President (Jeff Polvado), Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative (Ryan Wardlow), Treasurer (Mick McMullen), Field Manager (Adam Jodrey), Member at Large (Carrie Elliott).
All in Attendance: Jake Wardlow
New CCSA Information
~CCSA Secretary position needs filled.
~CCSA needs informed within 48 hours of any complaint.
~CCSA Day @ Dick’s Sporting Goods 7-16-16
President
N/A
Vice President
~Rumpke Recycle – Checking
~August Camp / HS Players putting on the camp. Admission is $10 or $15 with a shirt. Proceeds go to the HS Soccer Fund.
Treasurer
~Updated Board Members on funds coming in and going out.
~Lease is paid as of 7-14-16
District Rep
~Ref Training
~Complaints to be discussed with Coaches and CCSA.
~No U11 in the CCSA this season. Players have been moved up or down to make teams.
~NO HEAD BALLS for U11 and younger. These cannot be practiced or taught at any district. Action will be taken if used on a district field.
~CCSA coaches meeting (Mandatory for all coaches) July 30 10am-12pm @ Williamsburg Methodist Church or Aug 7th 6pm-8pm @ Williamsburg Methodist Church. Coaches must attend at least one of these dates. Address is 330 Gay St. Williamsburg.
~Trainers discussed for teams willing to participate.
~CCSA field evaluations are Aug 20th at NR and WB. Signups will be at the mandatory coaches meeting in Williamsburg July 30 10am-12pm and Aug 7th 6pm-8pm.
~Fall season starts Aug 27th & 28th.
Field Maintenance
~ The ditches to drain the fields will be dug out to help for Fall Soccer. After Fall Soccer U14 will be the first field to be fixed. Approved / Waiting on contractor.
~The smaller fields will be rearranged this fall. This will give Adam an opportunity to patch and fix bad areas.
~Fields to be numbered for visiting districts. Approved
Concession
~Electric Box needs upgraded
~New cooler needed. Approved
~Garbage Wagon needed. Approved
~Lost and Found needs set out for the public to pick thru.
~Socks and Wax for concession to sell.
~Play set for the fields. Checking prices and restrictions.
~Concession Manger (Morgan) has stepped down for the fall season. The board thanks them for many good years of service.
~New concession manager to be named next meeting.
~Fall Concession Schedule – Needs emailed and Posted on BYSA website.
New Business
~Several coaches need Kid Safe and Concussion turned in by the 22nd. Mandy and Adam plus an email will notify them ASAP.
~Challenger Sports will have a free 1 hour coaches camp on the 25th. Times will be posted on the BYSA website.
~Challenger Sports will have a free 1 hour camp with all age groups on July 26th. Times will be posted on the BYSA website.
~CCSA rostered coaches meeting (Mandatory for all coaches) July 30 10am-12pm @ Williamsburg Methodist Church or Aug 7th 6pm-8pm @ Williamsburg Methodist Church. Coaches must attend at least one of these dates. Address is 330 Gay St. Williamsburg.
~CCSA field evaluations are Aug 20th at NR and WB. Signups will be at the mandatory coaches meeting in Williamsburg July 30 10am-12pm and Aug 7th 6pm-8pm.
~Fall season starts Aug 27th & 28th.
~Next BYSA Board Meeting is July 31st at BYSA Fields @ 7pm.
~ BYSA Field Day is July 31st from 4pm to 7pm. Coaches meeting is at 5pm. Practice signup sheet will be handed out during the coaches meeting.
BETHEL YOUTH SOCCER ASSOCIATION
June 2nd 2016
BYSA Board Meeting
Held at American Legion@ 7pm-9pm
Officers & Officials in Attendance: Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative (Ryan Wardlow), Treasurer (Mick McMullen), Field Manager (Adam Jodrey), Member at Large (Carrie Elliott).
All in Attendance: Barbie Wetzel, Jake Wardlow
New CCSA Information
~CCSA Secretary position needs filled.
~CCSA needs informed within 48 hours of any complaint.
President
N/A
Vice President
~Camp times and details.
~High School Sponsored Camp – TBD
~Rumpke Recycle
Treasurer
~Fall Sign Ups – Late Fee & In Person Sign Ups
District Rep
~Ref Training
~Complaints to be discussed with Coaches and CCSA.
Field Maintenance
~After Spring Soccer a land survey needs done. The ditches to drain the fields will be dug out to help for Fall Soccer. After Fall Soccer U14 will be the first field to be fixed. Approved
Waiting on contractor.
~Sod Cutter Rental $85
~Move Fields around for Fall.
Concession
~Electric Box needs upgraded
~Water Tank in shed for concession use. Checking cost and size for approval.
~Checking price of water tap.
~New cooler needed. Approved
~Garbage Wagon needed. Approved
~Lost and Found needs set out for the public to pick thru.
~Socks and Wax for concession to sell.
~Play set for the fields. Checking prices and restrictions.
New Business
~Next BYSA Board Meeting is July 14th at American Legion @ 7pm.
Old Business –
~Gravel around the concession area. Complete
~Fall Signs 10 to 20 each. Complete
~Reminder Text from Adam about lining the fields.
~Concession Schedule – Emailed and Posted on BYSA website.
~Player Draft on new players – Details to follow.
~Text and Email from District Rep that the games are called off.
~Hole in roof – Approved for repair
~New industrial can opener. Approved
~Update BYSA email list. Achieve old email list. / Mick
~Discussed Parking Fee for Spring Tournament. Voted down
BETHEL YOUTH SOCCER ASSOCIATION
May 5th 2016
BYSA Board Meeting
Held at American Legion@ 7pm-9pm
Officers & Officials in Attendance: President (Jeff Polvado), Vice President (Mandy Moorhead), Secretary (Avery Earls), District Representative (Ryan Wardlow), Field Manager (Adam Jodrey), Concessions Manager (Joanna Morgan), Member at Large (Carrie Elliott).
All in Attendance: Barbie Wetzel
New CCSA Information
~CCSA Secretary position needs filled.
~CCSA needs informed within 48 hours of any complaint.
~Makeup games for 4-9-16 and 4-10-16 will be 5-14-16 and 5-15-16.
President
~Field Paint needed. Approved
~New benches for players and coaches. To be determined.
Vice President
~5-15-16 Challenger Camp in person sign ups 1pm to 530pm.
~One player from BYSA will have a chance at doing the Challenger Camp FREE. Each coach will turn in a name and then a drawing will be done on 5-15-16 by the Challenger Rep.
Treasurer
~Dropped off Fall Signup Signs at concession.
District Rep
~Player Draft on new players – Details to follow.
~Text and Email from District Rep that the games are called off.
~Makeup games for 4-9-16 and 4-10-16 will be 5-14-16 and 5-15-16.
~All makeup games need to be played by 5-18-16.
~Tournament Drop Date is 5-8-16 (for any team not playing in the tournament).
~Tournaments are 5-21-16 and 5-22-16.
~ One and Out… One loss and you’re out of the tournament.
~Spring Tournaments Locations.
BU7 / BATAVIA GU7 / HAMERSVILLE
BU8 / CNE GU8 / HAMERSVILLE
BU9 / BATAVIA GU9 / BETHEL
BU10 / GOSHEN GU10 & 11 / WESTERN BROWN
BU11 & 12 / CNE GU12 / BETHEL
BU14 / BATAVIA GU14 / WESTERN BROWN
Field Maintenance
~After Spring Soccer a land survey needs done. The ditches to drain the fields will be dug out to help for Fall Soccer. After Fall Soccer U14 will be the first field to be fixed. Approved
~Field Paint needed. Approved
Concession
~Electric Box needs upgraded
~Water Tank in shed for concession use. Checking cost and size for approval.
~Checking price of water tap.
~Hole in roof – Approved for repair
~New industrial can opener. Approved
~New cooler needed. Approved
~Garbage Wagon needed. Approved
~Lost and Found needs set out for the public to pick thru.
~Socks and Wax for concession to sell.
~Playset for the fields. Checking prices and restrictions.
New Business
~Update BYSA email list. Achieve old email list. / Mick
~Discussed Parking Fee for Spring Tournament. Voted down
~Next BYSA Board Meeting is June 2nd at American Legion @ 7pm.
Old Business –
~Gravel around the concession area. Complete
~Fall Signs 10 to 20 each. Complete
~Challenger Camp set for June. Signups May 15th at BYSA Fields.
~Field Lining – Emailed and Posted on BYSA website.
~Reminder Text from Adam about lining the fields.
~May BYSA meeting topic / Fall Soccer & Registration
~Concession Schedule – Emailed and Posted on BYSA website.
~Hardship 2 hours Concession = $32. Filled / PAID
~Hardship 2 or 3 weeks of trash cans being emptied on Sunday = PAID
BYSA Board Meeting
BETHEL YOUTH SOCCER ASSOCIATION
April 7th 2016
BYSA Board Meeting
Held at American Legion@ 7pm-9pm
Officers & Officials in Attendance: President (Jeff Polvado), Vice President (Mandy Moorhead), Secretary (Avery Earls), Treasurer (Mick McMullen), District Representative (Ryan Wardlow), Field Manager (Adam Jodrey), Referee Coordinator (Eric Brink), Concessions Manager (Joanna Morgan), Member at Large (Carrie Elliott).
All in Attendance: Jason Elder, Barbie Wetzel, Andrew Weis
New CCSA Information
~CCSA Secretary position needs filled.
~CCSA needs informed within 48 hours of any complaint.
~No games on 4-9-16 or 4-10-16 / Fields are wet and some locations are not ready. Make up day TBA.
~Spring Tournaments Locations.
BU7 / BATAVIA GU7 / HAMERSVILLE
BU8 / CNE GU8 / HAMERSVILLE
BU9 / BATAVIA GU9 / BETHEL
BU10 / GOSHEN GU10 & 11 / WESTERN BROWN
BU11 & 12 / CNE GU12 / BETHEL
BU14 / BATAVIA GU14 / WESTERN BROWN
One and Out… One loss and you’re out of the tournament.
President
Gravel around the concession area. Approved
Field Paint needed. Approved
Vice President
N/A
Treasurer
~Discussed funds coming and going for spring.
~Fall Signs 10 to 20 each. Approved
District Rep
~Player Draft on new players – Details to follow.
~No games on 4-9-16 or 4-10-16 / Fields are wet and some locations are not ready. Make up day TBA.
~Text and Email from District Rep that the games are called off.
Field Maintenance
~U14 & U9 Fields need special attention after spring season.
~Field Lining – Emailed and Posted on BYSA website.
~Reminder Text from Adam about lining the fields.
~Checking with Lawn Care Company about what days to cut.
Concession
~Electric Box needs upgraded
~Water Tank in shed for concession use. Checking cost and size for approval.
~Concession Schedule – Emailed and Posted on BYSA website.
~Hardship 2 hours Concession = $32. Filled / PAID
~Hardship 2 or 3 weeks of trash cans being emptied on Sunday = PAID
New Business
~Challenger Camp set for June. Signups April 30th at BYSA Fields.
~Update BYSA email list. Achieve old email list. / Mick
~Discussed Parking Fee for Spring Tournament = $1
~Getting a quote on fixing U14 field and improving drainage on all fields.
~May BYSA meeting topic / Fall Soccer & Registration
~Next BYSA Board Meeting is May 5th at American Legion @ 7pm.
Old Business –
Spring Soccer Information (BYSA)
~Week One - April 9th & 10th
~Week Two - April 16th & 17th
~Week Three - April 23rd & 24th
~Week Four - April 30th & May 1st
~Week Five - May 7th & 8th
~Week Six - May 14th & 15th
~Make-up games to be played on Friday's
~Team Treats are covered.
General Business
~New Locks (All) / Complete
~Change BYSA Passwords – 2016 / Done
~Hardship Signups discussed. Work 4 2hour shifts Concession / Trash / Lining the fields.
BETHEL YOUTH SOCCER ASSOCIATION
March 3th 2016
BYSA Board Meeting
Held at American Legion@ 7pm-9pm
Officers & Officials in Attendance: President (Jeff Polvado), Secretary (Avery Earls), Treasurer (Mick McMullen), District Representative (Cameron Morgan), Concessions Manager (Joanna Morgan), Member at Large (Carrie Elliott).
All in Attendance: Justin Lowe, Adam Jodrey
New CCSA Information
~CCSA Secretary position needs filled.
~CCSA needs informed within 48 hours of any complaint.
~Spring Total Player & Numbers Deadline is March 6th 2016.
~Special Request (Coach) needs turned in by March 7th 2016
~Special Request (Player) needs turned in by March 14th 2016
Treasurer
N/A
President
N/A
District Rep
~No Playing Down
~No late fee for needed players (Enough players to form a team)
~Player Draft on new players – Details to follow.
~Rosters & Schedule - TBA
Field Maintenance
~U9 Field needs special attention after spring season.
~New Shed is approved. Checking prices and available.
~Field Lining - TBA
Concession
~Electric Box needs upgraded
~New Locks (All)
~Water Tank in shed for concession use. Checking cost and size for approval.
~Concession Schedule - TBA
New Business
~Challenger Camp set for June. Signups April 30th at BYSA Fields.
~Change BYSA Passwords – 2016
~Update BYSA email list. Achieve old email list.
~Hardship Signups discussed. Work 4 2hour shifts Concession / Trash / Lining the fields.
~FIELD DAY March 19th from 10am to 2pm / Coaches meeting to follow.
~Next BYSA Board Meeting is April 7th at American Legion @ 7pm.
Old Business –
Old CCSA Information
~Signup Late Fee set by CCSA
~Discussed Select Players playing is the CCSA. (NO from BYSA)
~Spring Total Player & Numbers Deadline is March 6th 2016.
~Special Request (Coach) needs turned in by March 7th 2016
~Special Request (Player) needs turned in by March 14th 2016
Spring Soccer Information (BYSA)
~Week One - April 9th & 10th
~Week Two - April 16th & 17th
~Week Three - April 23rd & 24th
~Week Four - April 30th & May 1st
~Week Five - May 7th & 8th
~Week Six - May 14th & 15th
~Make-up games to be played on Friday's
~Team Treats are covered.
General Business
~2015 Fall Season complaint from parent discussed - No action taken at this time. Complaint passed to the District Rep. (Cameron Morgan)
~Complaint Board needs formed for 2016 (Set for February’s Board Meeting)
Step One is BYSA District Rep (Cameron Morgan)
Step Two is BYSA President, Vice President, Girls Coach, Boys Coach, Parent at large.
Step Three is meeting with the CCSA.
~BYSA website complaint form needs updated (Set for February’s Board Meeting)
Board went over rough draft and made changes. Approval on revisions set for the March meeting.
~BYSA By Laws needs updated (Set for February’s Board Meeting)
Board went over rough draft and made changes. Approval on revisions set for the March meeting.
BYSA Board Meeting
BETHEL YOUTH SOCCER ASSOCIATION
February 4th 2016
BYSA Board Meeting
Held at American Legion@ 7pm-9pm
Officers & Officials in Attendance: President (Jeff Polvado), Vice President (Mandy Moorhead), Secretary (Avery Earls), Treasurer (Mick McMullen), District Representative (Cameron Morgan), Concessions Manager (Joanna Morgan), Member at Large (Carrie Elliott).
All in Attendance: Michelle Randolph
New CCSA Information
~CCSA Vice President position filled.
~CCSA Secretary position needs filled.
~CCSA needs informed within 48 hours of any complaint.
~Signup Late Fee set by CCSA
~Discussed Select Players playing is the CCSA. (NO from BYSA)
~Spring Total Player & Numbers Deadline is March 6th 2016.
~Special Request (Coach) needs turned in by March 7th 2016
~Special Request (Player) needs turned in by March 14th 2016
Field Maintenance
~U9 Field needs special attention after spring season.
~New Shed is approved. Checking prices and available.
Concession
~Electric Box needs upgraded
~New Locks (All)
~Water Tank in shed for concession use. Checking cost and size for approval.
New Business
~Complaint Board needs formed for 2016 (Set for February’s Board Meeting)
Step One is BYSA District Rep (Cameron Morgan)
Step Two is BYSA President, Vice President, Girls Coach, Boys Coach, Parent at large.
Step Three is meeting with the CCSA.
~Challenger Camp set for June. Signups April 30th at BYSA Fields.
~BYSA website complaint form needs updated (Set for February’s Board Meeting)
Board went over rough draft and made changes. Approval on revisions set for the March meeting.
~BYSA By Laws needs updated (Set for February’s Board Meeting)
Board went over rough draft and made changes. Approval on revisions set for the March meeting.
~Next BYSA Board Meeting is March 3rd at American Legion @ 7pm.
Old Business –
Spring Sign Ups:
~Player Fee - One Child $65 / Two Children $110 / Three Children $ 150
~February 9th at William Bick School 5 - 7 pm (Jeff, Mandy, & Avery)
~February 11th at Hill Intermediate School 5-7 pm (Jeff, Carrie, & Avery)
~Online Registration Link - http://leaguelineup.com/miscinfo.asp?menuid=32&url=bethelsoccer&sid=287551989
~February 28th - Sign Up Deadline
~NO PAY NO PLAY
Spring Soccer Information (BYSA)
~Week One - April 9th & 10th
~Week Two - April 16th & 17th
~Week Three - April 23rd & 24th
~Week Four - April 30th & May 1st
~Week Five - May 7th & 8th
~Week Six - May 14th & 15th
~Make-up games to be played on Friday's
~Team Treats are covered.
Field Maintenance
~Mowing is staying the same.
Concession
~Water hook-up - Jeff to talk with Tate Twp. about options. Jeff: Water Tap is $2200 / No tap from Fire hydrant.
General Business
~2015 Fall Season complaint from parent discussed - No action taken at this time. Complaint passed to the District Rep. (Cameron Morgan)
~Mick to update Email, BYSA website, Facebook that sign-ups are now open. (Complete)
BYSA Board Meeting
BETHEL YOUTH SOCCER ASSOCIATION
January 7th 2016
BYSA Board Meeting
Held at American Legion@ 7pm-9pm
Officers & Officials in Attendance: President (Jeff Polvado), Vice President (Mandy Moorhead), Secretary (Avery Earls), Treasurer (Mick McMullen), District Representative (Cameron Morgan), Concessions Manager (Joanna Morgan), Member at Large (Carrie Elliott).
All in Attendance:
Election Results:
All following elected members were motioned and seconded by the attendees of November's meeting.
2016 BYSA Executive Council Officers:
President: Jeff Polvado
Vice President: Mandy Moorhead
District Representative: Cameron Morgan
Treasurer: Mick McMullen
Secretary: Avery Earls
2016 BYSA Appointed Officials:
Concessions Manager: Joanna Morgan
Field Manager: Aaron Ausman
Referee Coordinator: Eric Brink
ATTENTION Coaches!!!
~ALL COACHES WANTING TO PARTICIPATE IN SPRING SEASON!!!!
Please start forming your teams for an early-March Roster Registration
Spring Sign Ups:
~Player Fee - One Child $65 / Two Children $110 / Three Children $ 150
~February 9th at William Bick School 5 - 7 pm (Jeff, Mandy, & Avery)
~February 11th at Hill Intermediate School 5-7 pm (Jeff, Carrie, & Avery)
~Online Registration Link - http://leaguelineup.com/miscinfo.asp?menuid=32&url=bethelsoccer&sid=287551989
~February 28th - Sign Up Deadline
~NO PAY NO PLAY
Spring Soccer Information (BYSA)
~Week One - April 9th & 10th
BYSA January Board Meeting Page 2
~Week Two - April 16th & 17th
~Week Three - April 23rd & 24th
~Week Four - April 30th & May 1st
~Week Five - May 7th & 8th
~Week Six - May 14th & 15th
~Make-up games to be played on Friday's
~Team Treats are covered.
New CCSA Information
~CCSA needs Vice President Position filled.
~A player is eligible to play Spring Soccer if 4yrs old by 1st season game.
~Spring Total Player & Numbers Deadline is March 6th 2016.
~Special Request (Coach) needs turned in by March 7th 2016
~Special Request (Player) needs turned in by March 14th 2016
Field Maintenance
~U9 Field needs special attention after spring season.
~Mowing is staying the same.
~New Shed is approved.
Concession
~Water hook-up - Jeff to talk with Tate Twp. about options.
~Electric Box needs upgraded
~New Locks (All)
New Business
~2015 Fall Season complaint from parent discussed - No action taken at this time. Complaint passed to the District Rep.
~Complaint Board needs formed for 2016 (Set for February’s Board Meeting)
~BYSA website complaint form needs updated (Set for February’s Board Meeting)
~BYSA By Laws need updated (Set for February’s Board Meeting)
~Shed purchase set for spring.
~Mick to update Email, BYSA website, Facebook that sign-ups are now open.
~Next BYSA Board Meeting is February 4th at American Legion@ 7pm.
Old Business - None
