Schuylkill Valley Youth Baseball January Meeting Minutes

Date: January 11, 2016 Time: 6:00pm – Ozzy’s

Members In
Attendance: Nici Kleffel

Melissa Bernhart John Spotts

Scott Rickert Brian Hiester Frank Lebron Jim DelConte

Michelle Hiester Eric Nawrocki Kemmy Rickert Lance Gribbin

Motion to call meeting to order at 6:02 first Brian and second John.

APPROVE/REVISE PROPOSED AGENDA

 No additions or changes MINUTES

 Approve the December 2015 Board Meeting Minutes – first Melissa and second Kemmy REPORTS

PRESIDENTS REPORT

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VICE PRESIDENTS REPORT

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 Scott will handle the ordering of uniforms.

TREASURER REPORT

Reading Phillies Night – scheduled for Sunday, June 12th. We ordered 600 tickets sold 500 last year. Highest sales will get to throw out the opening pitch.

Grandstand update – Waiting on an estimate from Bill and Dave Ruppert. One feedback was it is a liability issue and the estimate will be high because of this. Frank will follow- up tomorrow. Nici will talk with the borough and will update us accordingly.

Photographer – Lori Minotto pricing will stay the same as last year. Scott motion to keep

Lori and John a second.

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 Bob filed the 990.

SECRETARY REPORT

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PLAYERS AGENT REPORT

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•   Coaches Clinic – 12th

•   Reviewed the example of what the evaluations will be. Scott has a radar gun to use.

•   Team Structure – way below numbers from last year. Too early to discuss the structure.

  CONCESSION REPORT

 Next meeting will have the menu and price sheet. 

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FIELD & MAINTENANCE REPORT

 Clay bricks for batter’s box and catchers on B field. – Eric is working on getting prices.  Tractor will be serviced in March.

UMPIRE REPORT

Frank will check on the Jack Marten and Craig Scheetz outstanding checks. Once registrations are updated the financials will be sent out.

Half sheet reminder form sent home this week. Send reminder form to Nici. Online registrations open until January 23rd.

Brad is doing a shelf for the condiments. Need a spot for hand sanitizer. Baseball trivia and who gets it correct gets a free hot dog.

Look into pins and bats. Awards/player incentives each coach names a player for an item (i.e most stolen bases, best outfielder etc.) – tabled for further discussion.

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•   Umpire shirts range from $17 - $25. The same as our quality they are $25. 

•   Speakers and discussion regarding the sound system – tabled until next meeting. SPONSORSHIP/FUNDRAISING

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•   Waiting for McDonald’s to get back to us.

•   Created a flyer for the BBQ, opening night, pick up time is 4:00 – 7:00. 

  COACHING COORDINATOR

 Nothing at this time.

LEAGUE INFORMATION

 Update on online registration and payment – it is going well. 

OLD BUSINESS

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NEW BUSINESS – tabled from December meeting

Need to go into the shed to check out the umpire equipment and see what we need for the upcoming season.

Nici has the list of Little league umpires that are approved and do not charge. Need to discuss who to have umpire to save some money. Want to only pay for majors and 50/70.

Approved by Dicks for $400 gift card. Can use however; we want to use it. They ask that we put a banner up and put on our website.

Charity Mania tickets arrived – have at parent meeting and talk about it and can start to sell then. Start date is June 12th. Sell in groups of 5.

Update on Opening Night, April 21st, committee – proposal put together and meeting schedule for next week (Kemmy, Melissa and Eric because of fields). Send email to solicit volunteers.

AED Device needs to be purchased. – Carl received prices – found one for $1500. To date has not been purchased. Need to determine the location to store the device. Tabled until Spring.

•   Safety form that needs to be completed – Nici needs help. 

•   2015 – 2016 Budget
  Motion to adjourn meeting – first Kemmy and second Eric.

  EXECUTIVE SESSION

Financial Aid Request – tabled at this time. Wait until registrations are completed and then review to see who is in need of financial aid.

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The following is the schedule for the next Board meetings: Board meetings are scheduled to be on the Third Monday of every month at 6:00pm unless otherwise noted.

 February 8, 2016  March 21, 2016