Bulletin Board
Subscribe to our NewsletterBoard of Directors General Roles and Responsibilities
Board of Directors
The management of the property and affairs of the local league shall be vested in the Board of Directors. The directors shall, upon election, immediately enter upon the performance of their duties and shall continue in office until their successors shall have been duly elected and qualified.
The board membership shall include the officers, including player agent, and a minimum of one manager and one volunteer umpire. (Only volunteer umpires may be elected to the board.) The number of managers and coaches including Minor League representation elected to the board shall not exceed a minority of the total board members. Every board member should have a copy of the Little League Rulebook with Operating Policies for reference to proper operating procedures and policies.
The Board of Directors shall have the power to appoint such standing and special committees as it shall determine by the constitution and to delegate such powers to them as the board shall deem advisable and which it may properly delegate.
The board may adopt such rules and regulations for the conduct of its meetings and the management of the league as it may deem proper.
The board shall have the power by a two-thirds vote of those present at any regular or special meeting to discipline, suspend or remove any director or officer or committee member of the league, subject to provisions of the constitution.
President
Presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies, and other communications from the Little League International. The president must see to it that league personnel is properly briefed on all phases of rules, regulations, and policies of Little League. The league president is the contact between the local organization and Little League International.
Vice President
Presides in the absence of the president; works with other officers and committee members; is ex-official member of all committees and carries out such duties and assignments as may be delegated by the President.
Secretary
Maintains a register of members and directors; records the minutes of meetings; is responsible for sending out notice of meetings, issues membership cards and maintains a record of league’s activities
Treasurer
Signs checks co-signed by another officer or director; dispenses league funds as approved by the Board of Directors; reports on the status of league funds; keeps local league books and financial records; prepares budgets and assumes the responsibility for all local league finances.
Player Agent
Conducts annual tryouts, and is in charge of player selection, assists president in checking birth records and eligibility of players; serves as a member of the Board of Directors of the local league and generally supervises and coordinates the transfer of players to or from the Minor Leagues according to provisions of the regulations of Little League.
Safety Officer
Coordinates all safety activities; ensures safety in player training; ensures safe playing conditions; coordinates reporting and prevention of injuries; solicits suggestions for making conditions safer; reports suggestions to Little League International through the league president and prepares the ASAP plan for submission to Little League International.
Umpire-in-Chief (Umpire Coordinator)
Serves as coordinator of and advises the league President on the league umpire program; responsible for recommending umpires to the league President for appointment to the league umpire roster; recruiting and retaining volunteer umpires; establishing a league umpire training program consistent with Little League® guidelines; coordinating and assisting with conducting umpire clinics at league and district level; communicating rule changes to league umpires; scheduling league umpires for regular season games; evaluating league umpires using established guidelines to maintain program integrity; further continual improvement, and prepare league umpires for advancement to tournament levels; communicating with and providing updates to the District Umpire Consultant on the league umpire program, and attending Umpire Training programs at the District, State, Region, and/or Headquarters level.
League Information Officer
Sets up and manages league’s official website; sets up online registration and ensures the league rosters are uploaded to Little League; assigns online administrative rights to other local volunteers; encourages creation of team web sites to managers, coaches, and parents; ensures that league news and scores are updated online on a regular basis; collects, posts, and distributes important information on league activities including direct dissemination of fundraising and sponsor activities to Little League, the district, the public, league members, and the media; serves as primary contact person for Little League and ACTIVE Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International. Provides player, coach and manager records to Little League International in electronic format.
Coaching Coordinator
Represents coaches/managers in league; presents a coach/ manager training budget to the board; gains the support and funds necessary to implement a league-wide training program; orders and distributes training materials to players, coaches and managers; coordinates mini-clinics as necessary; serves as the contact person for Little League and its manager-coach education. Receives and distributes coaching information from Little League International and distributes to all coaches and managers.
Sponsor Fundraising Manager
Solicits and secures local sponsorships to support league operations; collects and reviews sponsorship and fundraising opportunities; organizes and implements approved league fundraising activities; coordinates participation in fundraising activities; and maintains records of monies secured through sponsorship and fundraising initiatives.
Concession Manager
Maintains the operation of concession facilities; organizes the purchase of concession products; responsible for the management of the concession sales at league events; schedules volunteers to work the concession booth during league events; collects and reviews concession related offers including coupons, discounts, and bulk-purchasing opportunities; and organizes, tallies and keeps records of concession sales and purchases.
Fields and Maintenance Manager
Maintains all equipment to be safe and up to date as well as maintains grounds/fields. Schedules maintenance on equipment and keeps fields safe and equipment compliant for safety.
Required PA Volunteer Clearances
|
Required PA Volunteer Clearances
Recent changes to Pennsylvania law regarding background checks for volunteers went into effect July 1, 2015. In order to comply with the new law and to ensure the safety and well being of all of our players, SV Youth Baseball is changing its policy and process on volunteer background checks. In addition to these changes, on June 10, 2015, PA Governor, Tom Wolf, announced that fees for child abuse clearances and criminal background checks required by the Child Protective Services Law will be waived for volunteers working with children beginning July 25, 2015. These background checks are required for adults and are conducted to determine if a volunteer or employee has been convicted of any serious felonies or sex crimes, or has been identified as a perpetrator in a substantiated case of child abuse. 23 Pa.C.S. § 6344(c)(2). Also, any convictions of a drug offense within the past five years will also disqualify an individual from serving as a volunteer who works with children. 23 Pa.C.S. § 6344(c)(3). While the vast majority of the new changes took effect on December 31, 2014, the Department of Human Services has issued guidance indicating that starting July 1, 2015, volunteer who have contact with children: Effective immediately, all volunteers who have direct contact with children must have the following three documents on file with SVYB.
Current clearances must be less then one year old for anyone who hasn't volunteered in the organization previously. If you have been approved as a volunteer previously, your clearance must be less than 3 years old to remain 'valid'. If you have your clearances from the School District or from another sports organization, please provide copies of them to SVYB. If you do not have your Clearances, or they have expired, please complete the process outlined above Unless SVYB has all three of these documents on file, we cannot allow volunteers to interact with our youth. Knowingly allowing such contact is a class 3 misdemeanor, so we cannot make exceptions even if the clearance has been applied for and is on its way. With the season coming up, volunteer coaches should act now to obtain all three of these clearances to have them back as soon as possible.
The following FAQ should help you with questions you might have about the requirements of the new law. Please let us know if you have any concerns that are not answered by this and we will address them as best we can.
Frequently Asked Questions About the New Requirements
Beginning July 1, 2015, an adult applying for an unpaid position as a volunteer
responsible for the welfare of a child or having direct contact with children.
For purposes of clearances, a child is an individual under 18 years of age.
Direct contact with children is defined in § 6303 (relating to definitions) as the care,
guidance, supervision or control of children or routine interaction with children.
Beginning July 1, 2015 prospective volunteers must submit clearances prior to the
commencement of service.
Beginning July 1, 2015 all volunteers will be required to obtain clearances every 36
months.
Volunteers are required to obtain updated clearances as follows:
Third-party vendors may be used to process your Child Abuse, PSP and FBI clearances using the steps established above. They are not permitted to conduct background checks or clearances through other databases in lieu of the steps outlined above.
Beginning December 31, 2014, volunteers are no longer required to submit a copy
of their PSP or FBI clearances with their child abuse application. If the Department
receives copies attached to the child abuse application we will not return those
copies and they will be shredded due to the confidential nature of the information
contained on the clearances.
If an volunteer is arrested for or convicted of an offense that would constitute
grounds for denying participation in a program, activity or service, or is named as a
perpetrator in a founded or indicated report, the volunteer must provide the
administrator or their designee with written notice not later than 72 hours after the
arrest, conviction or notification that the person has been listed as a perpetrator in
the Statewide database.
A volunteer who willfully fails to disclose information as required above commits a
misdemeanor of the third degree and shall be subject to discipline up to and
including termination or denial of a volunteer position.
copy of my clearances?
Yes, pursuant to § 6344 (b.1), the employer, administrator, supervisor or other
person responsible for employment decisions or acceptance of the individual to
serve in any capacity requiring clearances, shall maintain a copy of the required
information and require the individual to produce the original document prior to
employment or acceptance to serve in any such capacity, except provisional
employees for limited periods as described in § 6344.2 (f) and outlined above. An
employer, administrator, supervisor or other person responsible for selection of
volunteers that intentionally fails to require an applicant to submit the required
clearance before the applicant’s hiring commits a misdemeanor of the third degree.
Yes, any person who obtained their clearances may serve in a volunteer capacity
for any program, activity or service during the length of time the person’s
certification is current.
The agency under which an applicant should submit their FBI clearance application
is based on the agency or organization for which they intend to volunteer. If the
applicant intends to volunteer in a school or at a school related function, they would
apply for their FBI clearance through the Department of Education. If the applicant
intends to volunteer with children in any other capacity outside of a school setting
or function, such as a group home for children, in a church, as a Little League or
soccer coach, etc, they would apply for their FBI clearance through the Department
of Human Services.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - If you'd like to dive into the OFFICIAL explanation from the Pennsylvania Department of Human Services you can at the link below: http://www.dhs.state.pa.us/findaform/childabusehistoryclearanceforms/index.htm
//s3.amazonaws.com/my.llfiles.com/00248440/Volunteer-Affidavit.pdf http://www.dhs.state.pa.us/findaform/childabusehistoryclearanceforms/index.htm
Interested in coac |
