Meeting Minutes

M.A.R.S. September 2021 Board Meeting

Date: September 16, 2021

Location: Mars Boro Field

Meeting Attendees: Jamie Ball, Randy Teyssier, Gio Cuzzocrea, John Yurisinec, Mike Orehowsky, Brian Slavicek, Melissa Truitt, Corey Watenpool, Nickie Kredel, Mike Cugliari, Mike Astarb, Jen Osterman, Brian McDole, Tony Babeo, Bob Ando, Joe Maker, Dave Reddick, Rochelle Seidneck, Julie Walker

Meeting Minutes:

Meeting called to order by Gio Cuzzocrea.
August 2021 meeting minutes reviewed and approved.
UYFL Update

October meeting will determine playoff seedings/locations and All Stars
Will need a league rep going forward for UYFL when Gio steps down as VP

President Update - Gio

Concession Stand is 95% complete; Partition walls for restrooms are due end of Sept
Homecoming is 10/1

Parade begins promptly at 5pm; Not obligated to participate
Children who participate are to meet behind Mars Bank at 4:30pm
Steph to send an email to the organization

Youth Night is 10/8 when the High School plays Knoch

Tony to create roster for football and cheer for the announcer
All kids to be at the MAC no later than 5:50pm, walk in at 6pm
Steph to send an email to the organization

Senior Night for both Blue and Gold Teams on 10/9

Need to schedule ample time between 130lb and 150lb games
Ashley, Julie and Jamie coordinating; Julianna Watenpool avail to help

Poster (Self-Created or from Photographer): Parent Responsible
Flowers for cheerleaders
Corsages for the mothers
Mums/Decorations

Coaches pulling together final list of seniors
Treat the departing “seniors” (concession stand, etc)

Powder Puff Game scheduled for 10/18, practice 10/11

Senior football players and cheerleaders to participate
Ashley and Gio to meet and split teams; Will provide t-shirt sizing to Rochelle
Coaches need to be identified

Treasurer's Report – Jen (as of 9/15)

Current Balance - $98,030.06
Outstanding Payments – $15,559.68 (uncashed refunds/checks written and/or sent)
Working Balance is $89,973.38
Notes:

Does not include money from concession stand sales, 50/50, or spiritwear
Concession stand is paid in full – total $36,116
Bash brought in $6k
Analysis of all areas of the org not done yet

Football Commissioner Report – Randy
Cheer Commissioner Report – Ashley
Safety Officer Report – John
Secretary Report – Steph

Emails regarding Homecoming & Youth Night are forthcoming
Draft and send email regarding board positions and upcoming vote -

Attend Oct 4^th meeting, if interested
November meeting - voting

VP Report – Tony

Pulling rosters for youth night
End of seasons gifts:

Will be ordering t-shirts for the kids as the end of season gifts
Will provide something special for the seniors

Operations Chair Report - Julie & Jamie
Fundraising Chair Report – Rochelle

Banners: place all on one fence near the concession stand

Concessions Chair Report – Mike

Games have been going well – folks on time, and where they needed to be
Organization made ~$7k thus far on the first game
Looking to obtain a cooler from Pepsi; Likely handling post season
Post season planning to Mars Boro necessary for shelving, tables, etc.

Banquet/Bash/Social Media Report - Melissa

Nov 19th – No current restrictions in place at the Marriot today
Nov 6th - Adams Park is booked (in the event banquet can't be held at Marriot)
Email the organization to survey preferences in advance of the next meeting

Next meeting will be critical with respect to this topic

New Business –

Consideration for go forward – team assignments for board members

Need to ensure presence at the field consistently for set up/clean up

Adjust next board meeting - October 4^th and start time of 6pm at Willees, topics:

Banquet
Future Board
Powder Puff

Meeting adjourned by Gio

M.A.R.S. August 2021 Board Meeting

Date: August 19 2021

Location: Willees Tavern

Meeting Attendees: Steph Corcoran, Melissa Truitt, Klavin Boyd II, Mike Cugliari, Tony Babeo, Randy Teyssier, Ashley Gage, John Yurisinec, Mike Orehowsky, Ian Tsai, Ray Thomas, Mark Hardek, Julie Walker, Jamie Ball, Bob Ando, Mike Astarb, Brian McDole, Dave Reddick, Gio Cuzzocea

Meeting Minutes:

Meeting called to order by Gio Cuzzocrea.
July 2021 meeting minutes reviewed and approved.
UYFL Update

October meeting will determine playoff seedings/locations and All Stars
Will need a league rep going forward for UYFL when Gio steps down as VP

President Update - Gio

NH 110lb cannot play this week due to COVID cases; May scrimmage NA
Beginning to transition all entity paperwork, Proof of 501c-3, Insurance, etc.

Transitioning to Mike Orehowsky, November 2021

Concession Stand to be complete by Labor Day Weekend
Beginning next week, 2 portable lights at Boro Field – 110lb Area; $1,000/month
Parking Issue

Need to make multiple announcements for families not to block cars in
If a family blocks a car in, they need to move their vehicle in between games
Continue to send parking map out to visiting teams

Senior Night for both Blue and Gold Teams on 10/9

Treat the departing “seniors” (concession stand, etc)
Steph to follow up with the photographer re: posters for “seniors”

Treasurer's Report - Jen

Current Balance - $138,608.57
Outstanding Payments – $32,039.02 (uncashed refunds/checks written and sent)
Working Balance is $106,569.55

Does not include money for the Base and/or expenses from the Bash

Football Commissioner Report – Randy
Cheer Commissioner Report – Ashley

Coaches doing well; Teams have bows/uniforms

Safety Officer Report – John
Secretary Report - Steph
VP Report – Tony
Operations Chair Report - Julie & Jamie

Ensure Blue teams (Martians) know how to close concessions / clean field after home games

Garbage clean up and bins taken down to the street
Score Board / Lights shut off; Yard markets and end zone pylons put away
Mike Astarb can lock up everything at Boro

Who to give checks to for this week? Mike Orehowsky
Going forward, will require additional volunteer opportunities from families

Fundraising Chair Report – Rochelle

Updated number for next meeting
Need more corporate sponsorships
Begin to look to identify a co-chair or someone to take over in future

Concessions Chair Report – Mike

First game went well – folks on time, and where they needed to be
Volunteers on point, but need more supplies (hard to predict needs)
Organization made ~$1,600 on the first game
Looking to obtain a cooler from Pepsi

Banquet/Bash/Social Media Report - Melissa

Bash 8/7

Final actual numbers will be available soon, anticipate ~$6,000 (+/-)

Aug 24 – Big Shot Bob’s Fundraiser
Aug 29 – Sir Pizza Fundraiser
Nov 19th - Banquet at Marriot is ON; Can add 15-18 tables in the atrium; 730 seating

Potentially increase ticket price to $40 for Adults / $30 for Kids
Voted to keep banquet if there are no mandates/restrictions in place

Nov 6th - Adams Park is booked (in the event banquet can't be held at Marriot)

New Business –

COVID

3 positive kids on a team in 1 week, the team shuts down
Steph to send out an email to organization reminding folks to stay home if ill

Meeting adjourned by Gio

M.A.R.S. July 2021 Board Meeting

Date: July 8, 2021

Location: Mars Boro Field

Meeting Attendees: Sign-in sheet was not circulated

Meeting Minutes:

Meeting called to order by Gio Cuzzocrea.
June 2021 meeting minutes reviewed and approved.
UYFL Update

A few adjustments were made to the schedule – no time changes for Mars
Coaches Meeting 8/8 UYFL

North Hampton VFD Station; 5149 N Pioneer Rd Gibsonia PA 15044
Head Coaches required (if can’t attend must send 1 Assistant in your place)

Roster to be turned in August 8^th along with weigh in sheets
Mars weigh-ins 8/8; All players must attend

Scale must be certified

President Update - Gio

Concession Stand Updates:

Concession Stand slated to be completed at the end of Aug/early September
Begin thinking about a “Grand Opening Party” and suggestions (date, etc.)?

Treasurer's Report - Jen

Current Balance - $151,504.46
Working Balance is $149,535.02

Football Commissioner Report – Randy

Scale has been recertified
Practice/Game pants ordered, along with additional pads
Game Day jersey handout will now be scheduled for August 2^nd; Begin at 5pm

No jersey/uniform without volunteer signup and check

Coaches shirts (football and cheer) needed order to ensure here for 1^st game

Randy to get sizes for Football, Ashley for Cheer

Draft scheduled for 7/30 (150lbs) and 7/31 (130lbs and 110lbs)

Google Doc to ensure Cheer has access to teams determined by their football siblings in timely manner; Access will be given to Tony for rosters

Cheer Commissioner Report – Ashley

Uniforms are ready; Bows have been selected and all accessories ordered
Varsity Cheer will help with halftime routine
Coaching - Need 1 more Martians coach

Safety Officer Report – John

Background check email to Cheer and Football coaches this week

Secretary Report - Steph

Picture day is scheduled for August 3^rdand 4^th; Finalizing logistics

VP Report – Tony
Operations Chair Report - Julie & Jamie

In the planning process for equipment handouts
Will have two separate tables/locations for handouts – Blue/Gold

Fundraising Chair Report – Rochelle

Need more sponsorship – sponsors, personal ads
Craft and distribute additional emails to the organization

Concessions Chair Report – Mike

Planning to rent trailer for the entire month of August
Identifying the equipment needed for Concession Stand

Estimating Cost and looking for donations

Banquet/Bash/Social Media Report - Melissa

Bash 8/7 – 3pm-10pm

$30 per person to attend; $20 per person for cornhole
Additional ways to bring in money: Baskets, 50/50, etc.

Nov 19th - Banquet at Marriot is ON; Can add 15-18 tables in the atrium; 730 seating
Nov 6th - Adams Park is booked (in the event banquet can't be held at Marriot)
Fundraisers - Luciano's (no r/s), Big Shot Bob's ($400, will do again), Moe's, Spello

New Business - None
Meeting adjourned by Gio

M.A.R.S. June 2021 Board Meeting

Date: June 17, 2021

Location: Willies

Meeting Attendees: Giovanni Cuzzocrea, Melissa Truitt, John Yurisinec, Mike Astarb, Steph Corcoran, Klavin Boyd II, Jen Osterman, Mike Cugliari, Tom Whitling, Tony Babeo, Corey Wattenpool, Kristin Palasick, Dave Reddick, Bob Ando, Adam Raubenstine, Aaron Jaynes, Mike Orehowsky, Julie Walker, Andrew Broderick

Meeting Minutes:

Meeting called to order by Gio Cuzzocrea.
May 2021 meeting minutes reviewed and approved.
UYFL Update

A few adjustments were made to the schedule – no time changes for Mars
Coaches Meeting 8/8 UYFL

North Hampton VFD Station; 5149 N Pioneer Rd Gibsonia PA 15044
Head Coaches required (if can’t attend must send 1 Assistant in your place)

Roster to be turned in August 8^th along with weigh in sheets
Mars weigh-ins 8/8 at 10:30am; All players must attend

Scale must be certified

President Update - Gio

Insurance good through August 16, 2021; Being renewed

Koch Insurance; Agent – Colton (724) 285-1164

Concession Stand Updates:

Retaining wall is up; Footer for foundation to start any day
Docs being prepped for signature by Infinity Homes/M.A.R.S inc. and Boro
Progress payments will begin once construction officially starts

Treasurer's Report - Jen

Current Balance as of 6/17 is $164,389.71

Outstanding Payments: Refunds, Lucky Lotto, Mars Boro $8,464
Outstanding Deposits: $4,700

Working Balance is $160.675.71

Football Commissioner Report – Randy (not present)

Gold practice jerseys have been ordered
Game Day jersey handout will now be scheduled for August 2^nd; Begin at 5pm
Coaches shirts (football and cheer) needed order to ensure here for 1^st game

Randy to get sizes for Football; Ashley for Cheer

Need help from coaches for Equipment Handouts
Registration –

110lb – 1 Payment Required
130lb – 2 Payments Required
150lb – 4 Payments Required

Cheer Commissioner Report – Ashley (not present)

Uniform fitting complete
Rain jackets, warm up jackets, head warmers, and bows ordered
Varsity Cheer will help with halftime routine
Registration –

110lb – 8 Payments Required
130lb – 13 Payments Required
150lb – 7 Payments Required

Safety Officer Report – John

Finalizing assistant coaches - background Checks/Heads Up Training required for all
Post equipment handouts, complete Roster book for UYFL

Secretary Report - Steph

Picture day is scheduled for August 3^rdand 4^th ; Working through logistics
Looking into text notifications vs email regarding updates and team information
Emails to unpaid registrations – Payment to be rec’d prior to equipment being handed out

VP Report – Tony
Operations Chair Report - Julie & Jamie

Add volunteer spot for banners – hang up / tear down (before and after games)
Consider adding volunteer spot for traffic coordination?
Blue/Gold Crew for lining the fields? Need to get a better plan in place
In the process of finalizing list of volunteer opportunities
Sept 18^th will need add’l volunteers to help with parking; St Johns Lutheran Church is having a Women’s Tea Party Event (will not be able to use their lot)

Fundraising Chair Report – Rochelle

$10k thus far in sponsorships; Goal of $20k less Microsoft
Board Memberships to contact 3 local businesses for Sponsorship
Well Wishes and Personal Adds – Looking for 100 for the program

Email on this; Stress for the senior population

Lucky Lotto passed out at Equipment Handouts and by Cheer Coaches

Concessions Chair Report – Mike

Identifying the equipment needed for Concession Stand

Estimating Cost and looking for donations

Banquet/Bash/Social Media Report - Melissa

Bash 8/7 - will need help planning/organizing; Meeting next week to plan; Baskets
Nov 19th - Banquet at Marriot is ON; Can add 15-18 tables in the atrium; 730 seating
Nov 6th - Adams Park is booked (in the event banquet can't be held at Marriot)
Fundraisers - Luciano's (no r/s), Big Shot Bob's ($400, will do again), Moe's, Spello

New Business - None
Meeting adjourned by Gio

M.A.R.S. May 2021 Board Meeting

Date: May 20, 2021

Location: Willies

Meeting Attendees: Giovanni Cuzzocrea, Jamie Ball, Melissa Truitt, Randy Teyssier, John Yurisinec, Mike Astarb, Steph Corcoran, Rob James, Ian Tsai, Klavin Boyd II, Jen Osterman, Brian McDole, Mike Cuglliari, Rocjelle Seideneck, Tom Whitling

Meeting Minutes:

Meeting called to order by Gio Cuzzocrea.
April 2021 meeting minutes reviewed and approved.
UYFL Update

Dues owed - $1,350 to UYFL
All-Star Game 11/6 at Hampton (jersey’s will be provided)

10am, 12pm, 2pm; 5 players per team (3 skilled/2 linemen)
Head Coaches – Superbowl Coaches; Asst Coaches – 1 per team

2021 Schedule Review

President Update - Gio

Senior Day – Proposed for 10/9 since Blue and Gold will play each other that day
Concession Stand Updates:

John Nath (building inspector) will treat this as a Commercial Building
Drawings must be stamped by architect
Schedule/Timeline Reviewed – Start June 7^th with completion August 12^th
Julie from Mars Boro Council finalizing documentation of our “asks” and the monetary contributions (if any) from the Boro
Pod to be delivered 6/1

Camp Scheduled for 6/7-6/10

Help needed for registration and shirts 1^st 2 days
COVID & Picture Waiver Updates – Jamie/John
Preference is all registrations paid prior to 6/1

Equipment Handouts – 6/23 and 7/8; Prefer to have payment for season by 6/16

Treasurer's Report - Jen

Current Balance as of 5/20 is $166,754.38

Outstanding Payments: Mobile Attic, Riddell, Refund totaling $3,408.99

Working Balance is $163,345.39

Football Commissioner Report - Randy

Team assignment requests (family only) due June 1
Coaches meeting scheduled for June 3
Registration for 2021 - cutoff June 16th, excl. Rockets
Equipment handouts will be 6/23 and 7/8, 6-8pm
Team Drafts will be 8/30 and 8/31, times TBD

Highest weight class team dictates team of younger siblings
Football dictates cheer teams for siblings
Evaluations will occur 1st week of practice

Uniform Handout 8/1, 1-4pm

Cheer Commissioner Report - Ashley (not present)

Need help with the Rockets Coaches; New jackets being ordered for this year
Need to have payment in full from cheer participants prior to handing out uniforms

Safety Officer Report - John

As coaches are finalized (head coaches and assistants) John will need looped in for trainings and background checks (required for 16+)
Review return to play protocol; Revise where necessary based on easing restrictions

Secretary Report - Steph

Will send emails regarding additional offerings, team assignment requests, assistant coaches, registration deadline, and equipment/uniform handouts
Working to schedule picture day; Targeting August 2^nd/3^rd

VP Report – Tony (not present)
Operations Chair Report - Julie & Jamie

Volunteers will begin to be assigned once team assignments occur
Jamie/Julie will be present to sign folks up on Game Day Jersey Handout day

Fundraising Chair Report – Rochelle

Fundraising email to be updated and sent out to the organization

Concessions Chair Report – Mike

Identifying the equipment needed for Concession Stand; Estimating Cost

Banquet/Bash/Social Media Report - Melissa

Bash 8/7 - will need help planning/organizing
Nov 19th - Banquet at Marriot (tbd)
Nov 6th - Adams Park is booked (in the event banquet can't be held at Marriot)
Fundraisers - Stick City, Luciano's, Big Shot Bob's, Moe's

New Business - None
Meeting adjourned by Gio

M.A.R.S. April 2021 Board Meeting

Date: April 22, 2021

Location: Willies

Meeting Attendees: Giovanni Cuzzocrea, Mike Orehowsky, Melissa Truitt, Randy Teyssier, John Yurisinec, Mike Astarb, Steph Corcoran, Brian Slavicek, Rob James, Dave Reddicky, Tony Babeo, Ian Tsai, Klavin Boyd II, Mike Gafill, Bob Ando, Jen Osterman, Brian McDole, Dean Boronyak, Joe Kapp

Meeting Minutes:

Meeting called to order by Gio Cuzzocrea.
March 2021 meeting minutes reviewed and approved.
UYFL Update

2021 Schedule will be worked on during May Meeting; Antifipate knowing full schedule in June
Given the number of teams, 2 divisions at each weight class; Teams will play all teams in Division

Division A:130lb &150lb - Avonworth, Butler Gold, Mars Gold, NA, NH, PR Black, Saxonburg
Division B:130lb &150lb - Butler Blue, Hampton, Mars Blue, PR Green, SV, Shaler
Division A: 110lb - Avonworth, Butler, Mars Gold, NA, NH, Saxonburg
Division B: 110lb - Hampton, Mars Blue, PR Green, SV, Shaler

President Update - Gio

Concession Stand Updates: Mars Borough reviewed our asks and responded with the below (still working through final details):

First right of refusal to use the field from ____ to mid-November on pre-specified days each year, for the next ____ years. Each year a new field usage agreement will be required to outline specific terms and conditions - field usage fees will still apply and can be renegotiated annually.
Mars Borough Council may vote to cancel agreement and any permissions granted if the organization fails to comply with the terms set forth by the field usage agreement.
Mars Borough will obtain insurance coverage for building and will purchase/install security lighting/cameras on or near building. Additionally, they will provide all necessary maintenance of bathroom facility and building utilities year-round (cost of utilities within building will be paid indefinitely).
Mars Borough will allow year-round locked storage for Mars Youth Football/Cheer, free of charge (no hazardous chemicals/items permitted to be stored).
Mars Borough will allow banners to be placed on fencing during season; Placement and type of banners must be approved by the Borough.
Mars Youth Football/Cheer will be responsible for keeping concession area clean/orderly; Garbage and open food will be removed after use. In the event that the facility is damaged, the responsible parties shall be charged the janitorial/repair fees Mars Borough incurs as a result.
Mars Youth Football/Cheer should obtain insurance for concession stand contents (depending on who provides the actual appliances for the facility, etc.).
Use of the concession stand by outside parties must be approved by Mars Borough only. Mars Youth Football/Cheer to provide a lockable cabinet within the concession stand to store items in the event that other parties use the facility. The schedule will be maintained by Mars Borough.

Treasurer's Report - Jen

Current Balance as of 4/22 is $157,397.21

No outstanding payments or deposits at start of meeting

Working Balance is $157,397.21
Proposed 2021 budgets to Jen ASAP at jiosterman@aol.com

Football Commissioner Report - Randy

Election of coaches - final coaches listed below (all approved)

§ Martians - Giovanni Cuzzocrea & Joe Capp

§ Astros – Brian McDole & Rob James

§ Rockets – Andy Broderick & Bob Ando

Deadline for Assistant Coaches to express interest - Mid May
Team assignment requests (family only) due June 1
Registration for 2021 - cutoff June 16th, excl. Rockets
Equipment handouts will be 6/23 and 7/8, 6-8pm
Team Drafts will be 8/30 and 8/31, times TBD

Highest weight class team dictates team of younger siblings
Football dictates cheer teams for siblings
Evaluations will occur 1st week of practice

Uniform Handout 8/1, 1-4pm
Other notes

Equip costs/investments: New girdles with pads inside; shoulder pads
Riddell opening web site for add'l equipment, similar to spirit wear
Looking for volunteers for add'l program offerings (i.e. strength/agility training, camp)

Cheer Commissioner Report - Ashley (not present)
Safety Officer Report - John

As coaches are finalized (head coaches and assistants) John will need looped in for trainings and background checks

Secretary Report - Steph

Will send emails regarding additional offerings, team assignment requests, assistant coaches, registration deadline, and equipment/uniform handouts

VP Report - Tony
Operations Chair Report - Julie & Jamie (not present)
Fundraising Chair Report - Rochelle (not present)
Concessions Chair Report - Mike
Banquet/Bash/Social Media Report - Melissa

Bash 8/7 - will need help planning/organizing
Nov 19th - Banquet at Marriot (tbd)
Nov 6th - Adams Park is booked (in the event banquet can't be held at Marriot)

All Star Game is the same day; Could be a conflict

Fundraisers - Stick City, Luciano's, Big Shot Bob's, Moe's

New Business - None
Meeting adjourned by Gio

M.A.R.S. March 2021 Board Meeting

Date: March 18, 2021

Location: Willies

Meeting Attendees: Giovanni Cuzzocrea, Mike Orehowsky, Melissa Truitt, Randy Teyssier, John Yurisinec, Ashley Gage, Mike Astarb, Steph Corcoran, Julie Walker, Jamie Ball, Brian Slavicek, Ray Thomas, Rob James, Bethany Edwards, Dave Reddick, Mike Cugliari, Tony Babeo, Andy Broderick, Ian Tsai, Klavin Boyd II, Mike Gafill, Bob Ando, Adam Raubenstine

Meeting Minutes:

Meeting called to order by Gio Cuzzocrea.
February minutes reviewed and approved.
UYFL Updates
- No March Meeting
- Number of teams are due for April 18^th Meeting
President Update: Gio
- Concessions
  - Bids for concession stand/bathrooms – need more time
    - $52,500 – 2^nd bid that came in
    - Working with Infinity Homes to get a 3^rd bid; They are willing to assist via donations and organizing contractors at a discounted rate
  - Mars Boro committed to run all utilities to the concession stand; Goal is to have this ready for the upcoming season; Will need more fundraising
  - Will call special board meeting to vote before April 22^nd meeting to review bids
- Donation from Douds Brothers Landscape – steps (+install) from lower parking to field
  - Mars Boro will want a handrail installed
- Registration / # of Teams
  - Continue to drive football participants to pay: Daily and Individual Emails
  - Stress benefits of two teams; More real game experiences for the kids
  - Reiterate - contact the board if in need of financial assistance
  - Possibly 2 teams at all levels – 110lb, 130lb, 150lb (if 40 participants for 110lb)
- Camp t-shirts: Using the same shirt as last year
- Next Meeting – April 22^nd vs April 15^th (due to UYFL meeting being 4/18)
Treasurer Update: Jen
- Current Balance of $144,099.82
- Two outstanding checks -
  - Riddell for helmet reconditioning: $3,589.83
  - Camp registration refund: Erin Wadas
- Outstanding Deposits: $2,320 for registration checks
- Working Balance of $142,730.01; Proposed 2021 budgets due to Jen ASAP
Football Commissioner Update: Randy
- Team Discussion
  - 1 full week of practice to occur before teams are selected
  - Beginning to order necessary equipment now; Interest levels indicate 2 teams
  - Equipment handout preseason includes - shoulder pads, helmets, practice gear
  - Game day uniforms to be handed out after teams are finalized (tbd)
- Team Names:
  - 110lb: Rockets / Satellites
  - 130lb: Astros / Invaders
  - 150lb: Martians / Meteors
- Head Coaches Discussion:
  - Martians - Giovanni Cuzzocrea (voted already) & Joe Copp
  - Astros – Brian McDole (voted already) & Rob James
  - Rockets – Andy Broderick & Bob Ando
  - Joe Capp, Rob James, Andy Briderick, and Bob Ando yet to be voted on
- Assistants determined by the head coaches of each team
- Fundraiser: Youth Strength and Agility Training – details forthcoming, need volunteers
  - 3 Sessions with offerings May, June, and July
Cheer Commissioner Update: Ashley
- Budget Review - Board approved upwards of $14k for Cheer
- Coaches meeting being held to discuss smaller fundraisers for Cheer
- New Cheer jackets this year; Fittings booked – using Treesdale
Safety Officer Update: John
- Heads up training to be scheduled after the coaching staff is finalized (good 3 yrs)
- Return to play protocol – expect similar to last year; will need sign-off
- Medic is comfortable for upcoming season even with increased interest level
Secretary Update: Steph
- Daily updates with respect to progress with payments
- Individual emails to parents of unpaid football registrants
Vice President Update: Tony
Operations Chair Update: Jamie and Julie
- Volunteer sign ups to occur during equipment handouts (football and cheer)
Fundraising Update: Rochelle Seideneck
Concessions Chair Update: Mike Astarb
- Covered within President Update (Concession Stand)
- Need to begin detailing additional needs (ie freezer, refrigerator, coolers, etc)
Banquet/Social Media Update: Melissa Truitt
- Preseason Bash – targeting August 7^th at VFW
New Business - None
Meeting adjourned by Gio

M.A.R.S. February 2021 Board Meeting

Date: February 24, 2021

Location: Willies

Meeting Attendees: Giovanni Cuzzocrea, Mike Orehowsky, Melissa Truitt, Randy Teyssier, John Yurisinec, Ashley Gage, Mike Astarb, Luke Corcoran, Steph Corcoran, Julie Walker, Jamie Ball, Joe Garvin, Brian Slavicek, Ray Thomas, Rob James, Brian McDole, Brandi Lumley, Emily Melnick, Earlene Allshouse, Bethany Edwards, Mike Pefferman, Dave Reddick, Tom Whitling, Mike Cugliari, Joe Maker, Courtenay Carrell, Tony Babeo

Meeting Minutes:

1. Meeting called to order by Gio Cuzzocrea.

2. January minutes reviewed and approved.

3. UYFL Updates

a. Proposed Changes by Mars

i. 10 min running clock per quarter for 5^th Quarter (Approved)

ii. Coin flip for tiebreaker (w/in Division) for playoff seeding (Approved)

iii. Eliminate weigh-ins before playoffs/Super-Bowl (Rejected)

iv. Team at each weight levels to participate in UYFL league (Rejected)

b. Proposed Changes by PR

i. Top 8 teams make playoffs (Rejected)

ii. Notify opposing team by Monday of game week if no 5^th quarter (Approved)

iii. Coach maximum of 5 adult coaches and 3 junior coaches (Rejected)

4. President Update: Gio

a. Concessions

i. Mars Boro approved us to obtain Blueprints/Bids for construction of Concession/Bathrooms – currently seeking approval to obtain bids

ii. Hope to review bids during the March meeting; Obtaining bids early March

iii. Seeking payment assistance from Mars Boro (potentially ½)

iv. Board will vote once bids have been obtained

b. Registration / # of Teams

i. Given interest, we owe it to the kids to make an effort to have two teams

ii. Asking football participants only to pay in full (non-refundable) by April 1^st

1. Limited exception to refund policy, including:

a. No season due to COVID

b. Family moving out of district

iii. Payments will cover cost of extra equipment needed to field two teams

iv. Participants must be aware of commitment (practice schedule, games, etc)

v. As long as we have financial commitment from 50+ players for 130lb and 150lb teams the organization will commit to two teams at these levels

vi. If

vii. Volunteers needed (coaches, gameday crews, etc) - $100 deposit check required

viii. Head Coaches for 2^nd teams at 130lb and 150lb must express interested at March meeting and Board will vote on head coaches during April Meeting

ix. Draft for 100lb and 130lb teams; Competitive and Development teams for 150lb

x. Email to participants, and message via Social Media covering the above

xi. Board votes and agrees to the above

c. Updated Bylaws reflect new Board Positions and Article VIII Section 2 of draft of players

5. Treasurer Update: Jen

a. Current Balance of $130,273.47; One outstanding check to Jamie Ball for $479

b. Working Balance of $129,794.47; Proposed 2021 budgets due to Jen ASAP

6. Football Commissioner Update: Randy

a. Trying to upgrade equipment; Will try to use fundraising as a way to raise money

b. Head Coaches Discussion/Vote, below coaches were approved by the Board:

i. Martians - Giovanni Cuzzocrea

ii. Astros – Brian McDole

iii. Rockets – Discussion during next meeting

7. Cheer Commissioner Update: Ashley

a. Good with respect to adult and junior coaching staff

b. Will need to revise budget in the event of 2 teams at 130lb and 150lb

8. Safety Officer Update: John

a. Heads up training will be scheduled after the coaching staff has been finalized

9. Secretary Update: Steph

a. Will draft email to football parents and update the Bylaws on the website

10. Vice President Update: Tony

11. Operations Chair Update: Jamie and Julie

a. 2022 season – proposed Volunteer Opt out fee increase to $250

b. Volunteer sign ups to occur during equipment and jersey handouts

c. Adding field prep to volunteer activities

12. Fundraising Update: Rochelle Seideneck

13. Concessions Chair Update: Mike Astarb

a. Covered within President Update (Concession Stand)

14. Banquet/Social Media Update: Melissa Truitt

a. Banquet is 11/19; DJ Steve is booked; Marriot has deposit from last year

b. Proactively booking Adams Township Community Park (1 date for all programs)

c. Mid-July Bash – Need to begin to work through the planning details

15. New Business - None

16. Meeting adjourned by Gio

M.A.R.S. January 2021 Board Meeting

Date: Thursday, January 21, 2021

Location: Willees

Meeting Attendees: Giovanni Cuzzocrea, Mike Orehowsky, Melissa Truitt, Randy Teyssier, Andy Broderick, John Yurisinec, Ashley Gage, Nicole Symchak, Mike Astarb, Luke Corcoran, Steph Corcoran, Brian Slaucek, Julie Walker, Jamie Ball, Ray Thomas

Meeting Minutes:

- Meeting called to order by Gio Cuzzocrea.

- November minutes reviewed and approved.

- UYFL Updates

o Proposed Rule changes by Mars:

§ 10 minute running clock per quarter for the 5^th Quarter Developmental Game

§ Use coin flip for ties (within the Division) with respect to playoff seeding

§ Eliminate weigh-ins before playoffs/Super Bowl

o Proposed Rule changes by PR – currently asking for more detail on these:

§ Proposing top 8 teams making the playoffs (OUR VOTE = KEEP AS IS)

§ If a team is proposing NOT to have the 5^th Quarter, they must notify opposing team by Monday of the game week (OUR VOTE = YES)

§ Coach Maximums – 5 Adult Coaches; 3 Junior Coaches (OUR VOTE = NO)

o Other Updates

§ Need the number of teams at each weight limit for UYFL Meeting in April

§ Schedule being drafted in May

§ Key 2021 Dates:

· Heat Acclimation – 7/19

· First Practice – 7/26

· Early Weigh-In – 8/8

· First Game – 8/14

· No games Labor Day Weekend

· Last Regular Season Game – 10/9

· Super Bowl – 10/30

· All-Star Game – 11/6

- President Report: Gio

o Vote held on board positions:

§ Secretary – Steph Corcoran

§ Cheer Commissioner – Ashley Gage

§ President – Gio Cuzzocrea

· Mike Orehowsky to shadow Gio in 2021 w/intent of taking over in 2022

· Todd Yocum (not present) to (possibly) shadow Mike in 2022 w/intent of taking over in future (2023 and beyond)

o 2021 Season & Registration Discussion

§ Large discussion on pros and cons of having 2 teams at Astro and Martian Levels

· Considerations: Resources, Coaching Staff, Concessions, Field Prep, Clock, Announcers, Sticks, Insurance, Revenue, Competitiveness

§ 2021 Season Registration Discussion

· Keep one team at each level, with participant maximum of 40

· Any registrations past the 40 maximum would be waitlisted

· Volunteers

o Volunteer “opt out” fee increased from $50 to $100

o Need increased coordination and tracking of volunteer efforts; Julie Walker and Jamie Ball to assume Game Day Coordinator role; Randy Teyssier to coordinate field.

· Registration to open Feb 1^st

§ Football and Cheer Camp

· Football and Cheer Camp to open for registration on Feb 1^st

· Cheer Camp 4 days this year (M-Th); Increase cost to $100

§ Mars Boro Field

· Ongoing conversations with them regarding a fully functioning Concession Stand and bathrooms with running water

· Switching stands the home team fans will sit in; Need to look into another set of bleachers (possible fundraising need)

o Individuals interested in being Head Coaches – express intent by Feb Board Meeting –

§ Rockets – Andy Broderick

§ Astros – No interest expressed during meeting

§ Martians – Gio Cuzzocrea

- Treasurer Report: Jen

o Bank Balance - $78,807.85

o Outstanding Deposits - $2,164.00 (1/21/21)

o Final Balance - $80,971.85

§ This is the end of 2020 balance pending adjustments

o Website was renewed; We paid the renewal fee

- Football Commissioner Report: Randy

o Reconditioned helmets are back.

o Uniforms:

§ Planned to have many of our longer game day jerseys clipped (made shorter)

· We were not pleased with the results of the one we tested

· Having Riddell send the remaining jerseys back to us

§ Ordering new practice jerseys – light weight mesh jerseys

§ Ordering new blue game day uniforms in size youth large

· Will avoid duplicate numbers

§ Ordering new yellow game day in size youth large and youth extra large

· Will avoid duplicate numbers

o Equipment

§ Need to start thinking about equipment that we need this year or next year

· i.e. 2 man sled

§ Looking to do 1-2 separate fundraisers, specifically for equipment

§ Randy to coordinate with Rochelle

§ Group to start thinking of ideas – i.e. Kids Competition

- Cheer Commissioner Report: Ashley

o Ashley to work on budget

o Families are already asking when registration will open

- Safety Report: John

o Medic is solidified for next year

§ Looking to understand how many kids for next year for supplies

o Heads Up Training

§ Training is Free

§ Both Football and Cheer

§ Required for all Head Coaches and Assistants that step onto the field

- Secretary Report: Steph

o Steph and Erin met to review Website, Communications and Registration

o Registration is set up and ready to go

- Fundraising Chair Report: Rochelle (not present)

- Banquet & Social Media Coordinator: Melissa

o Social Media: Need more Social Media presence on both Instagram and Facebook platforms; Working to gain excitement by using pictures from previous years.

o Bash: Adult only Preseason Bash in July; 1^st or 2^nd week after practice begins

o Banquet: DJ Steve – Still waiting to hear back from him for 2021 Banquet.

- New Business - None

- Meeting adjourned by Gio

M.A.R.S November 2020 Board Meeting

Date: Thursday, November 19th, 2020

Location: Mars VFW

Meeting Attendees: Rob James, Luke Corcoran, Steph Corcoran, Giovanni Cuzzocrea, Mike Orehowsky, Melissa Truitt, Randy Teyssier, Tony Babeo, Andy Sriderio (sp?), John Yurisinec, Ashley Gage, Rochelle Seideneck, Nicole Symchak, Bethany Edwards, Jen Osterman, Mike Astarb, Todd Yocum, Shawn Cortner, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

October minutes reviewed and approved.

President’s Report: Gio

UYFL Updates

North Allegheny and North Hills were officially voted into the league; There will be an initial 1 year probation period, as always.
Moon will not join due to overall competition and roster numbers.
McDowell has been coted out of the league; Main concern was travel time.
Proposed Rule Changes:
- Weigh in once for the entire season, including playoffs and Super Bowl.
- Two extra minutes per side for the 5th quarter.
- Coin flip will be used for seeding purposes in the event of a tie.

All Coordinator positions will have a two year term. The following are election dates.
- 2020: Game Day Coordinator
- 2021: Fundraising Coordinator & Concessions Coordinator
Gio's last year as president will be 2021. Strong search for his replacement. It would be best for his replacement to "shadow" Gio for the 2021 season to learn the ins and outs of the position.
Melissa Truitt stepped up to assume a Social Media role. There is a need to increase our organization's Social Media presence.
Steph Corcoran has put her name in for the Secretary position.
Ashley Gage has put her name in for the Cheer Commissioner position.
- Official election will occur at the January 2021 meeting.

Treasurer’s Report: Jen

Current balance of $83,819.30
Outstanding checks: $2,500
Important large deposits:

Concessions sales: $7,000
Microsoft donation: $7,000

Started the 2020 season with a balance of $68,000. Great season of fundraising and low overhead.
Would like to build a nest egg of $60-70k for dedicated home field.

Football Commissioner Report: Randy

Plan to have many of our longer game day jersey's clipped (made shorter). Those that will be sent back to Riddell were pulled at equipment returns.
75% of helmets were sent back to Riddell for reconditioning during the off season.
Potential equipment fundraiser for upcoming equipment purchases on the horizon:
- Additional practice jerseys
- Additional game day jerseys
  - Gold game day (Martians)
  - Blue game day jerseys in size large (Rockets)
  - All new game day jerseys potentially purchased in 2022

Cheer Commissioner: Nicole

Thank you to Nicole for her years of service on the board!!
Still in need of a handful of cheer uniforms that were not returned as of meeting.
At some point in the coming years, cheer will be in need of new uniforms. When that time comes, the organization is looking at a $30,000 expense.

Safety Commissioner Report: John

Bri is planning on coming back for the upcoming 2021 season.
Plan to require Heads Up training for all coaches next season.
- Will discuss which coaches will receive training at a later meeting.

Fundraising Chair Report: Rochelle

Another great year of fundraising. $16,000 brought in this year... including Microsoft donation.
We need more effort on corporate sponsorship for the 2021 season.
Lucky Lotto winners were drawn. Winners are as follows...
- AirPods: Bob Yeager
- $250: Goodworth Family
- Apple Watch: Lexi Sattlemire

Banquet Coordinator: Melissa

Banquet scheduled for November 19, 2021.
DJ Steve is confirming dates with hopes that he can attend.
Will discuss plans for the 2021 banquet at the January Meeting.
- Lots of positive feedback about the banquets at the park this season

New Business

Those interested in being a football head coach must attend the January meeting.
- Board will vote on those positions in March.
- Plan to enter season with two head coaches for the Martians and Astros teams. Will drop down to one if there isn't a need for two teams.
Children are NO longer allowed to announce the games.
January meeting scheduled for Thursday, January 21st at 7:30pm at Willees.

Meeting adjourned by Gio.

M.A.R.S. August 2020 Board Meeting

Date: Thursday, September 16th, 2020

Location: Mars Boro Field

Meeting Attendees: Giovanni Cuzzocrea, Melissa Truitt, Alan Hartle, Tony Babeo, Nicole Symchak, Rochelle Seideneck, John Yurisinec, Tom Whitling, Randy Teyssier, Mike Astarb, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

August minutes reviewed and approved.

President’s Report: Gio

UYFL Updates

North Allegheny, North Hills, and Cranberry Seneca Valley are all interested in joining our league for the upcoming season.
Pine Richland will be able to play at Richland Township Park on Saturday 9/26.

PR will email Spectator Rules to the league.

Shaler is also able to host home games effective immediately.

501c3 status has been approved once again for the upcoming year.

Treasurer’s Report: Jen

Current balance: $87,549
Outstanding checks: $3,021
Monies are owed to Rochelle, Nicole, and Alan for purchases made for the organization.

Football Commissioner Report: Randy

M.A.R.S. scales will need to be certified for playoffs.

All football players must weigh in prior to the first playoff game.
All football players playing in the Super Bowl must weigh in prior to the game on 10/31.

Cheer Commissioner: Nicole

2nd Annual Powderpuff game will be held again this season.

Tentative date of October 11th with practices held in the weeks prior to.

Cheer Commissioner position is slated to be held by two “co-commissioners” in the coming term. Ashley Gage and Autumn Schuller have expressed interested in taking over the position.

Safety Commissioner Report: John

Medics will be in attendance for all three games on Saturday, September 19th.

Secretary Report: Erin

GameOn Photography will give an estimated $1,000 back to M.A.R.S. for our picture day sales.
Astarb Blinds needs to be added to the website.

Company’s donation was the payment of all game day programs. Thank you!

Concessions Report: Mike

Concessions sales exceeded $2,500 on Saturday, September 12th… without Chick-Fil-A.

Banquet Coordinator Report: Melissa

Researched possible alternative locations for the year end banquet.

Presented multiple options with much discussion surrounding each option.
After weighing pros and cons of each possibility, the board voted to cancel the year end banquet this year due to various factors.
Year end celebrations will be held as an age group (Rockets football & cheer, Astros football & cheer, Martians football & cheer) after practice. Pizza will be provided by the organization for the kiddos as well as year end gifts.
Tony to select and organize year end gifts for each child in the organization.
Year end celebration dates are as follows…

Astros - October 13th
Rockets - October 14th
Martians - October 15th

New Business

October Board Meeting will be held on Thursday, October 15th at Mars Boro Field.

Meeting adjourned by Gio.

M.A.R.S. August 2020 Board Meeting

Date: Thursday, August 20th, 2020

Location: Mars Boro Field

Meeting Attendees: Ashley Gage, Nicole Symchak, Alan Hartle, Mike Astarb, John Yurisinec, Randy Teyssier, Tom Whitling, Mike Orehowsky, Tony Babeo, Rochelle Seideneck, Jen Osterman, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

July minutes reviewed and approved.

President’s Report: Gio

UYFL Updates

With many youth football leagues folding, we are seeing an increase in teams wanting to join the UYFL for the 2021 season.
The All Star Game, to be held in November, is cancelled this season.

Discussed having two teams at the Astros and Martians level for the 2021 season.

Board voted in favor of 50 players are required to split into two teams.
Also voted in favor of a 40 player cap per team.
Plan to market holding two teams at registration in March 2021.

Our away game on September 26th may turn into another home game. PR is currently limited to 50 people at an outside gathering in Allegheny county.
The school board’s facilities manager has approved MARS to play at the MAC on August 29th and September 12th.

The fee to play all three games on the MAC has tripled from last year. Due to increased cost, a board vote was held.
Board voted in favor of holding our home games at the MAC on those two dates. The second date is Senior Day.

Banquet and Bash

Bash was to be held on October 4th. It was agreed to cancel due to COVID restrictions.
Banquet was to be held November 20th has also been cancelled due to COVID.

Security deposit was moved to November 19th, 2021.
Board agreed that we would still like to have a celebration for the kids.

Potential options are using the pavilions at Adams Township park or renting tents and setting up on the field at Mars Boro.
Will brainstorm additional ideas and revisit at the September meeting.
Gio to discuss with Melissa if she is still willing to handle the year end celebration.

Treasurer’s Report: Jen

Current balance of $93,354

The reported balance includes outstanding checks.

Football Commissioner Report: Randy

Astros are planning on setting up a scrimmage with St. Kilian on their Bye week, September 12th. Will play at the MAC as we have secured that location for the day.

Cheer Commissioner: Nicole

Cheer squads will be dropping to one day a week beginning Tuesday, August 25th.
2nd Annual Powderpuff game will be held again this season. Date and information TBD.
Senior Day will be held on Saturday, September 12th.

Seniors are to arrive 1 hour prior to game time and begin pictures and lining up.
Randy or Gio will be announcing the senior players and parents prior to game time.
Erin will purchase flowers for pictures. Will also work with photographer to provide a free print of each senior with their parent.

Safety Commissioner Report: John

Medic is working out well. No complaints from coaches or parents.
The medic did express some concern with coaches moving players or removing helmets after a neck and/or head injuries.

John will remind coaches to not move players and keep them still until medic arrives.

Secretary Report: Erin

Picture day was an epic fail this season. Photographer lost pictures, took too long, and overall a logistical nightmare.

At first report, the organization should be getting back over $700 from our picture day sales.

Operations Chair Report: Alan

People are signing up quickly this season to volunteer. But there are still openings.
Discussed having a thermometer on hand in concessions to check volunteers upon arrival.
Alan will begin to assign players the weeks leading up to game day.

Fundraising Chair Report: Rochelle

Over $17,000 raised this season.
Will need team photos to finalize the game day programs.

Spirit Wear Report: Jen/Ben

We will have three spirit wear stores this year.
First store to open on June 22nd…. Will allow for delivery before the start of the season.

Concessions Report: Mike

Unable to use the concession stand at the MAC.
Mike will visit the MAC leading up to game day to determine the best location to set up.

New Business

September Board Meeting will be held on Thursday, July 17th at Mars Boro Field.

Meeting adjourned by Gio.

M.A.R.S. July 2020 Board Meeting

Date: Wednesday, July 15th, 2020

Location: Mars Boro Field

Meeting Attendees: Randy Teyssier, Ben Purvis, Rochelle Seideneck, Jennifer Osterman, John Yurisinec, Alan Hartle, Mike Astarb, Giovanni Cuzzocrea, Todd Yocum, Mike Orehowsky (attendance sheet was lost, other parents in attendance also)

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

June minutes reviewed and approved.

President’s Report: Gio
UYFL Updates

Highlands dropped out of our league, all players went to other Highlands youth organization
Hampton is only able to field one team at the 150lb level. Saxonburg will not have a small team
Beaver County Youth Football league no longer exists, all remaining teams want to join our league. UYFL is not accepting any other teams this year. We will be selective on who we let in next year.
Reviewed the tentative game schedule. Final schedule to be finalized on Sunday July 19.

Mars first home game is 8/29 against Butler Gold
Looking at Senior day on 9/12

Protocols for organizations that play at their high school and don’t allow spectators. If fields don’t allow spectators, we will not be playing on those fields. Games will move to fields that do allow spectators (mostly smaller park fields).
League to determine protocol for a positive COVID test from a player/cheerleader/coach.

Current stance:

Parent positive test – 14 day quarantine for the family
Player positive test – 14 day quarantine, we will notify parents and UYFL and other teams we played or plan to play.
Our board has asked Gio to ask the UYFL to publish “outbreak limits” and a policy that will ensure teams are truthful about cases and it won’t hurt their win/loss if they have to forfeit. We would like possible scenarios from the UYFL for league protocol on positive cases and clear guidelines on what happens if a team can’t play due to COVID cases on their teams.

Mars to draft a game day protocol document

Clear out after the games
Not arriving too early to the games
Feel free to bring chairs to setup along sidelines
Tony to draft the policy and get approval from the board.

Mandatory weigh-ins on 8/9 @ 8am @ Evans City Elementary School.

Insurance Renewal received. $3597.05. Invoice sent to Jen

The insurance covers the league and the board appropriately

Mars Boro signed the contract for the year at a cost of $3000. Gio has a check from Jen ready to give to Julie.
4 porta johns, 2 with sinks and soap, 2 with hand sanitizer. We also got one portable hand washing station this year. We will cover the difference in cost vs just 4 normal porta johns.
If the Mars School District does not change their “no spectator” policy, we will be playing all home games at the Boro field. Hoping to have clarification from the school by mid-August.
Refund policy – the board voted that the refund policy will stand as-is for anyone quitting the cheer or football. At this point, you will receive a 50% refund up until the first game. No refunds given after the first game.

Treasurer’s Report: Jen

Current balance of $101,263

A few outstanding checks just written for insurance, field rental, medics, cleaning supplies and cheer uniforms which brings the balance to $91,251.23
Cheer budget was turned in for $10,701 for the year

Football Commissioner Report: Randy

Another equipment handout on July 22^nd from 6 – 7:30pm at Mars Boro Field.

No parents wore masks to equipment handouts but board members did.

Coaches shirts are in

Safety Commissioner Report: John

Return to Play protocol has been published on our website. Continue to refer parents to the protocol

Waivers need signed before kids can attend the camp or practices

8 non-contact thermometers have been purchased
One coach on each team will take temperatures at the beginning of practices and ask COVID questions. They need to be recorded and turned into Gio and John at the end of the week.

Board had lengthy discussion on whether we should take temperature or not.

VOTE – Should coaches take temperatures. The Board voted yes
100.4 or any symptoms, they will have to go home – Board voted yes to this also.

All tackling mats, dummies, tackle tubes and shields will get sanitized after each team uses them. We will have 2 sprayers on the field at all times during practice for sanitization.
The current medics can’t start until August 15. John was proactive and reached out to the Medics in Butler who we spoke with months ago. John did secure them for the entire season (games and practices).

Cheer Commissioner: Nicole

Total of 130 cheerleaders this season. We lost 12 girls this year so far, most due to COVID concerns
Finalizing junior coach assignments and responsibilities
Do coaches or players need to quarantine after vacationing?

No they do not have to, refer to return to play protocol

Cheer will continue to use Teamsnap for availability and communications this season.
Coaches will be making up the halftime dances. There is no High School team right now to leverage. This will save approximately $600 that we have use as a donation to the HS program in prior years.
Uniform pieces have been ordered within the budget. COVID related production delays have delayed them to arrive on 8/12. Working with The Cheerleading Company to get the production date moved earlier, if possible.
Working on bow design and coach shirts.
Nicole is ordering 20 masks ($4 each) with Mars logos on them for sale at concessions during the games.

Secretary Report: Erin

Pictures scheduled with GameOn Photography this season.

They provide the organization with a check for 12% of all picture day sales.
Planning for a picture day for football on July 31 and cheer/makeup day on August 7.

VP Report – Tony

Once equipment handouts are complete on 7/25, we need to determine rosters for coaches and a daily tracking sheet to monitor temperatures

Tony will create the spreadsheet for temp recording

Complete roster book with birth certificates and all coaching information to the UYFL for mandatory weigh-ins on 8/9 at Evans City Elementary School at 8am

Operations Chair Report: Alan

Alan is waiting for the schedule to create volunteer signups.

Fundraising Chair Report: Rochelle

Sponsorships still did come in. A number of people donated already. Received generous donations from Jurassic Junk and Microsoft as well as a number of other sponsors
Deadline for sponsorships is June 31
Erin to send an email to remind parents about game day program ads (especially for the seniors)

Spirit Wear Report: Jen/Ben

Spiritwear will be delivered before the first game

Concessions Report: Mike

Mike has what he needs for concessions. Trailer included
Rochelle was going to work with beverage vendors to get donations
We will collect Chick-Fil-A and Moe’s receipts to offset concessions expenses again this year.
With COVID restrictions, we aren’t sure of volume of people who will attend the games, so we don’t want to over order or over buy. We will start off with the same amount of CFA on game days as last year and see how it sells.

New Business

Plan is to enter the 2021 season preparing for two teams at the Astros and Martians level.

Would like to have 50 players to split into two teams.
We deferred the vote on the number of players on the teams until next meeting. Will revisit this number and have an official vote at the next board meeting.
ByLaws will be adjusted as needed.

Bash Date is tentatively set for Sunday, October 4th at the Mars VFW. With COVID, we aren’t sure if we can have the bash or the banquet.
Banquet Date is November 20th at the Marriott in Cranberry.

Need to determine if we can get our deposit back for the banquet if we can’t have it.

August Board Meeting set for Thursday, August 20^th at the Mars Boro field.

Meeting adjourned by Gio.

M.A.R.S. June 2020 Board Meeting

Date: Thursday, June 18th, 2020

Location: Willees Tavern

Meeting Attendees: Amanda Tsai, Bethany Edwards, Amy Keller, Randy Teyssier, Ben Purvis, Rochelle Seideneck, Jennifer Osterman, John Yurisinec, Alan Hartle, Mike Astarb, Giovanni Cuzzocrea, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

May minutes reviewed and approved.

President’s Report: Gio

UYFL Updates

Created a Return to Play Protocol and Waiver that have been posted to the UYFL website.
Butler dropped one of their teams at the Middle Level, so schedule must be adjusted.

Finalized schedule should be available mid-July.

Mars Return to Play Protocol has been created in addition to a COVID Waiver.

Return to Play Protocol must be posted to our website along with an organizational contact.

Contacts will be John Yurisinec and Gio Cuzzocrea.
We will require the COVID Waiver for all players and cheerleaders this season.

Football & Cheer Camp

Registration is set to close on June 30th.
COVID Waiver will be required for campers as well.
Erin to provide Gio with a list of all campers and their shirt size.

Mars Boro Field

Will be providing two additional Port-a-John’s with “running water and soap”. Currently have two Port-a-John’s with hand sanitizer.
Approved the use of a mobile shed for equipment since the permanent shed was removed.

Quote received was $557 for the season.
Mike to speak with his contact to see if he can get a donated mobile shed or better pricing.

Approved use of the field for Saturday games if there is conflict at the MAC.

Gio began the process of renewing our insurance for the 2020 season. Did discuss any additional COVID coverage. Informed that we are set with our current policy.
Football players will be wearing a #16 on their helmets this year in support of Colin Vandenberghe… a former Mars Youth Football Player, current Mars HS Football Player, who is battling Hodgkins Lymphoma.
Need to contact families who have not yet paid their registration fees.

Erin to email with a reminder that fees are due prior to equipment handouts.

Treasurer’s Report: Jen

Current balance of $95,952.94

There are quite a few outstanding checks… namely UYFL fees, extra football equipment from Riddell, and coaches shirts/hats.

Football Commissioner Report: Randy

All helmets and shoulder pads have been disinfected.
Ordered additional smaller sized shoulder pads and a total of 30 more helmets.
Also ordered three more tackle tubes… all due to the increased number of players.
Equipment handouts: July 15th & July 22nd from 6 - 7:30pm at Mars Boro Field.

We are not allowing players to “reserve” numbers again this year.
Plan to have more coaches on hand to properly fit players in jerseys, pads, and helmets.

Cheer Commissioner: Nicole

Total of 134 cheerleaders this season. Wait lists have been started for Martians and Astros.
Nicole to send John her coaches names for background checks and clearances.
Plan to email cheer families with fitting information in the coming week.

Uniforms will be handed out in early August.
Uniform deposits and any additional payments will be due at uniform hand outs.

Cheer camp was closed due to large registration numbers… 70 girls this year.

Working with camp coaches to finalize agenda and cheer stations/stunting/etc.

Safety Commissioner Report: John

Created a Return to Play Protocol and a COVID Waiver that all players/cheerleaders are required to complete.

Forms will be posted to the website and also emailed to parents.

Ordered 8 non-contact thermometers.

Discussion surrounding temperatures and if they need to be taken at each practice.
Plan is to reevaluate the Return to Play Protocol… it is a “living document” so it can be changed and adjusted as guidelines and recommendations change.

Would like to have medics on hand for camp this season.
John to look into Medics providing coaching staff with concussion training.

Secretary Report: Erin

Plan is to switch to GameOn Photography for pictures this season.

They provide the organization with a check for 12% of all picture day sales.
Planning for a single picture day and one rain out day.
Erin to talk with Nicole about possible dates.

Operations Chair Report: Alan

Need to order paint for the Mars Boro Field.

Plan to still hire Shawn Cannon to line the field for the first time.
Giovanni Jr. to line the field as needed for the duration of the season.

Alan will create the volunteer schedule for the season by the end of July.

Fundraising Chair Report: Rochelle

Lucky Lotto tickets are in printing. Using the same prizes as last year.
We need to work on securing sponsorship for the season, but be sensitive to the economic effects of COVID to local businesses.

Sponsorship information needs to be emailed to all families to help in the efforts.
Deadline for Game Day program ads is the endow July.

Jurassic Junk Removal sponsoring coaches shirts/hats as well as helmet stickers.
Lefcon is sponsoring our camp shirts.

Spirit Wear Report: Jen/Ben

We will have three spirit wear stores this year.
First store to open on June 22nd…. Will allow for delivery before the start of the season.

Concessions Report: Mike

Working on getting the concessions trailer donated again this year.
We will collect Chick-Fil-A and Moe’s receipts to off set concessions expenses again this year.

New Business

Plan is to enter the 2021 season preparing for two teams at the Astros and Martians level.

Would like to have 50 players to split into two teams.
Will revisit this number and have an official vote at the next board meeting.
ByLaws will be adjusted as needed.

Bash Date is tentatively set for Sunday, October 4th at the Mars VFW.
Banquet Date is November 20th at the Marriott in Cranberry.
July Board Meeting set for Thursday, July 16th at Willees Tavern.

Meeting adjourned by Gio.

Cheer/Football Meeting Minutes for May

Date: May 21, 2020

Attendees: Giovanni Cuzzocrea, Nicole Symchak, Alan Hartle, Ben Purvis, Brian McDole, Todd Yocum, Jen Osterman, Clark, Joe Garvin, John Yurisinec, Mike Astarb, Mike Orehowsky, Randy, Rob James, Stacey Delp, Tony Babeo

Meeting Minutes:

March Minutes read and approved

President’s Report

UYFL Update – being proactive and assuming we are going to have a season

Pitcairn was voted in but they will not conform to the UYFL rules (early weigh-in, birth certs, rosters etc) so they have been dropped from the league
Middle and Big level back to even teams so Mars will not have a bye week
UYFL reworking the schedule.

Creating an issue in having all three levels of one league at the same location each week
Trying to keep home dates the same. Possible changes to the schedule

Need to cut a check for fees to UYFL ($700) for the season
Mandatory coaches meeting on August 9^th, time TBD.

Youth sports will come back into action in the green phase in PA – Positive news

All indications showing that some time in June we should be able to play youth sports

Camp originally scheduled for June 15^th. Gio suggested moving the camp from June 15^th to July 20^th .

This may not work for some families. Will issue refunds to people if they can’t make it.
Cheer – Nicole agrees and will talk to coaches to determine availability
All in favor of moving it.

With Pitcairn leaving league, it will be extremely tough to have a second team with having UYFL to rework the schedule again at a later date. Do we still want to visit the player limits we set?

Final UYFL schedule being released on June 7^th, currently finalizing it this evening.
We would have to have two teams at both levels (middle/big).
Discussions regarding what we should do. Decided we stay with our decision from last meeting. It is too late to reinvent the wheel. One team at each level. 25 kids then start a waiting list.
UYFL was finalizing the schedule this weekend and needed to know ASAP if we were having a second team at those two levels.
There is a risk some kids drop out if they are sensitive to having kids in contact sports during COVID pandemic.

Treasurer’s Report

Sports Locker has outstanding balances. Jen sent the checks
Received checks from Sports Locker for stores.
$88237.41 starting balance, minus outstanding checks, give an end balance of $84,949.09

Football Commissioner

Randy waiting for coach’s sizes for Rockets. Action Item: Randy and Gio to pick shirt design.
Randy will work with John on getting him a list for clearances
Waiting to plan a date to disinfect pads and equipment...in June

June 13^th- John, Gio, Randy and Alan to go to Mars Boro to pickup equipment to disinfect/clean

Plan to order extra equipment in June
Gio/Erin/Nicole to determine camp jerseys

Cheer Commissioner

Ashley Gage volunteered to co-commission this season.
Randy also talked to another coach who may be interested.
Going to do uniform fitting thru using a video and instructions for parents to measure their girls and send measurements to Nicole to size. Nicole will sed out email after league email.
Action Item: Will talk to coaches about availability for the new camp dates

Safety Commissioner

Medic is committed for the season
Action Item: Nicole to send John a list of coaches for background checks
Luxury portable potties - $25K-30K/month. Not sure our league can fund that. Other options that does have a water tank in them to wash hands ($200-300/month per unit)

Gio willing to pay the overage compared to what Mars pays now for current units.
We will need at 3-4
Action Item: John to get a price for water tank units…3 for the season

Should we purchase non-contact forehead thermometers for coaches of all teams? Another layer of safety for our kids/parents.

Consensus was Yes, one for each team.

Action Item: Jen to order larger pump bottle of hand sanitizer

Secretary & Webmaster

Action Item – Gio/Erin to send out an email to the league to give an update to those signed up this weekend.

Fundraising chair

Rochelle will have fundraising information out by the end of May
Be sensitive as to who we ask for donations. Some companies are struggling but some are also doing well.

Concessions Chair

Working on the budget for Jen
Mike looking to purchase coffee maker for the league vs borrowing one each season

Banquet/Bash

Melissa to try to secure Sept 20^th for the bash. That is a home game, we tend to look to do the bash during an away game.

Action Item: Gio to follow-up with Melissa to reconsider date

Good of the organization - Nothing

Meeting adjourned

M.A.R.S. February 2020 Board Meeting

Date: Thursday, February 20, 2020

Location: Willees Tavern

Meeting Attendees: Mike Astarb, Nicole Symchak, Mike Orehowsky, Tom Whitling, Melissa Truitt, Erin Hein, Giovanni Cuzzocrea, Randy Teyssier, John Yurisinec, Rochelle Seideneck, Jen Osterman, Alan Hartle

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

January minutes reviewed and approved.

President’s Report: Gio

UYFL Updates

League Additions

Trojan Youth Football (Erie, PA) was voted into the UYFL. Decision was not unanimous.
Avonworth will be voted into the UYFL at the March meeting.
PittCairn has expressed interest in joining our league as well.
All new teams are on probation for the first year and must be revoted into the league at the end of the season.

Rule Changes

Middle & Big Teams ONLY - you can only get 2 its if you kick an extra point.
There is NO minimum play rule in effect for post-season (playoffs & Super Bowl)

Super Bowl 2020 will be held on Halloween.

Games will be held at 9am (Rockets), 11am (Astros), and 1pm (Martians)

League would like to hold an All Star Game the week after the Super Bowl

Coaches would select 2 - 3 players from each team.
Practices would be held at a neutral site.
UYFL would purchase jerseys for players to wear during the game.

Football & Cheer Camp

Goal is to have 100 campers this season.
Children of board members can attend camp free of charge if they so choose.

Erin to create a coupon code to be emailed out to board members only.

Discussed realigning some board position duties.

Tony agreed to assume the responsibilities of Youth Night as well as Banquet trophies.

These responsibilities were originally held by the Cheer Commissioner.

Treasurer’s Report: Jen

Starting balance for the 2020 season is $64,550. This includes concessions monies.

Significantly more than our 2019 starting balance.

No outstanding checks at the time of the meeting.

Football Commissioner Report: Randy

Purchased 15 additional jerseys in smaller sizes due to the lack of small sizes last season.

Jersey purchase totaled $1,381.

All coaches MUST be Heads Up certified and MUST obtain clearances.

Coaches who have clearances on file from last year will NOT need to reapply.

All board members MUST obtain clearances as well. Again, if they are still on file from last year there is no need to reapply.
Randy will provide a 2020 budget at the March board meeting.

Cheer Commissioner: Nicole

Coaches for cheer camp have been secured.
Nicole will provide a 2020 budget at the March board meeting.

Safety Commissioner Report: John

Medics

Butler medics are leaving the Butler football program.

Quoted a rate of $44/ hour.

Event Medics Pgh

Quoted a rate of $35/ hour for practices and $75/ game.
Charge a weekly fee of $37.50 for supplies.
Will provide concussion training for our coaching staff.
Board unanimously agreed to use Even Medics Pgh for our 2020 season.

Fundraising Chair Report: Rochelle

Plan to continue with Lucky Lotto as our fundraiser in 2020.
Discussed a possible off season fundraiser at Urban Air in Cranberry.

Concessions Report: Mike

Received an $840 credit from Chick-Fil-A to be used to for concessions items.

New Business

Football Head Coaches were selected for the 2020 season. Head Coaches are as follows:

Rockets: Todd Yocum
Astros: Mike Orehowsky
Martians: Gio Cuzzocrea

March Board Meeting set for Thursday, March 19th at Willee’s Tavern.

Meeting adjourned by Gio.

M.A.R.S. January 2020 Board Meeting

Date: Thursday, January 16, 2020

Location: Willees Tavern

Meeting Attendees: Giovanni Cuzzocrea, Randy Teyssier, Todd Yocum, Courtney Proie, Brian McDole, Jen Osterman, Melissa Truitt, John Yurisinec, Mike Orehowsky, Erin Hein, Rochelle Seideneck, Tony Babeo, Nicole Symchak

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

November minutes reviewed and approved.

President’s Report: Gio

UYFL Updates

Will vote on Trojan Youth Football from Erie, PA joining our league at the February meeting.

Discussed the pros and cons as a board.
UYFL teams seem to be split on them joining.
M.A.R.S. board voted in favor of Trojan Youth Football joining the UYFL.

Possibility of North Hills joining our league.
Rule changes will be voted in at the February meeting.

Butler would like teams to be able to practice year round. M.A.R.S. board voted against that.

Super Bowl will be held at Saxonburg this year. Scheduled to be played on 10/31.

M.A.R.S. Board would like Gio to request a date change at the February meeting.

Ordered additional football uniforms due to shortages last season and increased numbers.

Suggested new football uniforms for the 2020 season. Will revisit.

Football Camp

Dates set for June 15th - June 18th. Cheer will run Monday & Wednesday again.
Open registration on February 1st.
Goal is to get above 100 participants this year.
Erin to finalize registration, email families, and promote on social media.
Nicole to confirm cheer coaches are available on cheer camp dates.

2020 Football & Cheer Season

Open registration on March 1st.
Erin to finalize registration, email families, and promote on social media.

Important dates

First practice: July 27th
Scrimmage: August 8th
First game: August 15th

Treasurer’s Report: Jen

Matt had been removed and Jen has been added as a signor.
Gio passed the checkbook along to Jen.
Starting the season with $55,500 in the account. Roughly $20,000 more than the start of 2019.

Football Commissioner Report: Randy

Randy will set up a day to organize equipment at the Boro Field.
Helmets will need reconditioned again in 2021.

Gio will pass along all contacts at Riddell and Sports Locker.

Head coaches will be voted in at our February board meeting.

Erin will email the organization with the request and how to submit intent. All emails will be passed along to Randy.
Gio, Mike Orehowsky, and Todd Yocum verbally submitted intent for the Martians, Astros, and Rockets teams respectively.

Discussion on the number of coaches on the sideline. Should a number be set?
Randy will bring a 2020 Football budget to the February meeting.

Cheer Commissioner: Nicole

Working with Courtney Proie to transition the position.
Nicole will work with Cortney and bring a 2020 Cheer budget to the February meeting.
Cheer camp

Mirror the ages for football… open cheer camp up to ages 6 - 12 years old.

Side meeting planned with representatives from cheer and Mars Youth Basketball to begin planning for cheer at basketball games.

Safety Commissioner Report: John

Still on the hunt for new sports medics for the 2020 season.

UPMC Medics are interested but only for game days. M.A.R.S. Board unanimously agrees that medics are needed at each practice as well.
Sports Medics affiliated with AHN are interested as well.

HeadsUp Concussion training will be required for all football & cheer coaches in 2020.

Fundraising Chair Report: Rochelle

Plan to continue with Lucky Lotto as our fundraiser in 2020.

Will revisit prizes prior to printing.

Will reduce the number of programs ordered this season.
Each board member will be held responsible for obtaining three corporate sponsorships for the 2020 season.

Spirit Wear Report: Jen

Paula Purvis officially plans to take over the Spirit Wear position for the 2020 season.

Banquet Report: Melissa

Visited the Chadwick to consider a new venue. Deemed too small to hold our banquet.
Melissa plans to work with Marriott to provide better buffet options.

New Business

Football head coaches will be voted in at our February board meeting.
Volunteer Opt Out Fee will once again be an option in 2020.

Board unanimously agreed to increase opt out fee to $50 per family.

Tabled discussions around realigning board position duties/responsibilities. Will revisit at the February meeting.
February meeting scheduled for Thursday, February 20th.

Meeting adjourned by Gio.

MARS Football & Cheer November 2019 Board Meeting

Date: Wednesday, November 20, 2019

Location: Willees Tavern

Meeting Attendees: Giovanni Cuzzocrea, Rochelle Seideneck, John Yurisinec, Alan Hartle, Nicole Symchak, Melissa Truitt, Jim McKenzie, Randy Teyssier, Tom Whitling, Mike Astarb, Matt Speranza, Courtney Proie, Jen Osterman, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.

October minutes reviewed and approved.

President’s Report: Gio

UYFL Updates

Proposed rule changes for the 2020 season

If the QB is outside the pocket, they can throw the ball away.
The rostered number of players will regulate if the fifth quarter will be played.

Trojan Youth Football from Erie, PA is very interested in joining out league.

Representatives ttended last UYFL Meeting.
Games must be played on Saturday’s
Games must be played sequentially without large breaks/gaps of time between.
Will involve travel for our families, as Trojan’s will host every other year.
Board voted in favor of Trojan Youth Football joining the UYFL.

All checks from here on out must be made payable to M.A.R.S. Inc.

Treasurer’s Report: Matt

Started the season with $35,000 in accounts. Ended the season with $86,100.
Concessions had an amazing season with $9,000 in profit!
Matt, Gio, and Jen will meet to transition the position and add/remove names from all accounts.

Football Commissioner Report: Jim

We are in need of new equipment bins for the upcoming season.
Equipment is in need of organization. Suggested a “Field Clean Out” day to organize bins, clean equipment, discard damaged pieces and assess any need for additional equipment purchases.

Cheer Commissioner: Nicole

Banquet trophies have all been purchased at a reduced cost.
Powder Puff game was a success! Plan is to continue as a yearly event for our Seniors.
Planning to transition the Cheer Commissioner position over to Courtney Proie for the 2021-2022 seasons.

Nicole will list out responsibilities and board will realign some of the Cheer Commissioner responsibilities at the January 2020 meeting.

Mars Youth Basketball is still interested in having our cheerleaders cheer at Mars basketball home games.

Nicole, Courtney, Gio, Randy, and Mike Geiger will all meet to discuss and start to create and plan and program for future seasons.

Safety Commissioner Report: John

Search is still on for new medics for the 2020 season.
Butler Medics have reached out with an interest in providing services to our organization.
Jim will provide John with potential medic information from RMU Youth Hockey.

Fundraising Chair Report: Rochelle

Interested in continuing fundraising efforts during the off season.
Planning on hosting Food Nights at local area restaurants.
We were left with quite a few programs at the end of the season.

Plan to have programs available at the MAC entrance in subsequent seasons.

Possible volunteer opportunity?

Spirit Wear Report: Jen

There will not be a Christmas spirit wear sale this year due to availability.
Paula Purvis plans to take over the Spirit Wear position for the 2020 season.

Banquet Report: Melissa

Currently have 557 people registered.
We will have one person selling 50/50 tickets throughout the evening.
Three people will be stationed at the registration table for check ins.
6:30ish: team speeches will begin.

New Business

Election 2019

The following people were elected for the 2020-2021 seasons.

Vice President: Tony Babeo
Treasurer: Jen Osterman
Football Commissioner: Randy Teyssier

Board will revisit job descriptions at the January 2020 meeting.

Meeting adjourned by Gio.

MARS Football & Cheer October 2019 Board Meeting

Date: Thursday, October 24, 2019

Location: Willees Tavern

Meeting Attendees: Erin Hein, Randy Teyssier, Tom Whitling, Jen Osterman, Rochelle Seideneck, Brian McDole, Giovanni Cuzzocrea, John Yurisinec, Courtney Proie, Mike Astarb, Alan Hartle, Melissa Truitt, Tony Babeo, Mike Orehowsky, Jim McKenzie

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
September minutes reviewed and approved.
President’s Report: Gio

UYFL Updates

Super Bowl games will be held at 2pm, 4:30pm, and 7pm at SV Senior Highschool
SportsMedics are trying to work a deal with the UYFL for all league games.
Potential league additions…

Armstrong School District
McDowell Trojans (Erie, PA)

Plan to attend last UYFL meeting of the season.
League will propose all away games for the first season and will revisit at season end.

We are officially a 501c3 organization
All checks from here on out will be made payable to M.A.R.S. Inc. and that will be our official name moving forward.
Microsoft will donate close to $7,000 for our Rocket’s coach (Microsoft employee) hours spent coaching.

Football Commissioner Report: Jim

Equipment returns will be on November 6th at the Mars Boro Field from 6pm - 7:30pm

No make up date - families who can not attend will contact their coach to arrange a time to return all equipment and uniforms.
Erin to email the league.

Safety Commissioner Report: John

Medics were an issue this year.

Quality EMS did not provide appropriate care.
SportsMedics were not reliable and cancelled and came late routinely.

Butler had good medics at their home games.

John to reach out for more information for the coming season.
Courtney will also ask her sister (Mars HS Trainer) for recommendations.

Fundraising Chair Report: Rochelle

Raised approximately $10,000 for our organization.
Ordered 700 programs and we have many left over.
Did people know where they were located?

May create a volunteer position for someone to pass out programs at home games.

Discussed holding a Spring Fundraising event.
Not many Lucky Lotto booklets have been turned in. Will do a final collection at equipment hand ins.

Spirit Wear Report: Jen

One more Spirit Wear sale this year for Christmas gifts.

Store to open on November 1st.

Plan to sell yard signs next year. Smaller in size and can be sold for $15 - $20.

Concessions Report: Mike

Overall profit of $9,000 for the 2019 season.

Banquet Report: Melissa

Currently have 195 registered so far.
Trophies will be placed on tables ahead of time.
Goal is to minimize the time frame for awards.

Less talking by each coach and no announcing individual players.
Seniors may be announced individually.

Tables will be removed at 7pm for dancing.

New Business

Mars Youth Basketball proposed our youth cheerleaders continue their season by cheering at Mars Youth Basketball games.

Gio to meet with Mike Geiger and Randy Teyssier to discuss, evaluate, and come up with a program.

Discussion about HeadsUp Certification

Mars football & cheer coaches used to be required to complete this online training.
With unreliable medics, it would be a benefit for coaching staff to be trained in concussion protocol.
Will revisit this in early 2020.

Still waiting on a handful of families to pay registration.

Erin will email those families with balances and request payment ASAP.

Senior Banners

A handful of families had banners professionally made for their seniors.
Discussed wether the organization would pay for banners for all seniors next year.
All weather so they could be hung at all Mars home games.
Will revisit next season.

Mars Boro Field Update

Concession stand will be torn out after the season.

Will keep the stainless steel grill and upright Coke coolers.

Plan is to erect pre-fab concession stand with working bathrooms and running water.
Will excavate the land behind the concession stand to prevent run off from entering the building.
There will be no recrowning of the field for 2020.

Plan is to fill in low spots by bringing in dirt and seeding over.

Maintenance also plans to add additional sets of bleachers.

Middlesex sports complex to be completed in 2021.

Currently taking bids for usage of 2 new turf fields.
No plan for Mars to enter a bid.

Election 2019

Following positions are up for election: Vice President, Treasurer, Football Commissioner.
The following people made their intentions known…

Vice President: Tony Babeo
Treasurer: Jen Osterman
Football Commissioner: Randy Teyssier

Meeting adjourned by Gio.

MARS Football & Cheer August 2019 Board Meeting

Date: Thursday, August 15, 2019

Location: Mars Boro Field

Meeting Attendees: Erin Hein, Matt Speranza, Melissa Truitt, Mike Astarb, Jim McKenzie, Tom Whitling, Randy Teyssier, John Yurisinec, Alan Hartle, Giovanni Cuzzocrea, Rochelle Seideneck, Todd Yocum

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
July minutes reviewed and approved.

President: Gio

UYFL Updates

Highlands team at the middle level folded. How will those games be handled moving forward?
All players must have been weighed in by the second regular season game. Failure to do so will result in ineligibility for the season.

501c3 status has been approved!
Insurance is paid for the season.

Treasurer: Matt

Mars Bank: $61,048
PayPal: $3,057
No current outstanding checks = $64,105 balance
Plan is to open a new account at Key Bank due to account issues at Mars Bank.

Once lawyer finalizes 501c3 paperwork, Key Bank account will be opened.

Football Commissioner: Jim

New football pants in smaller sizes (XS, S, M) have been ordered.
Scale will need calibrated before the start of playoffs.

Cheer Commissioner: Nicole

Final cheer numbers for the season are 125 girls among all three squads.
Rockets and Astros will be practicing 2-3 days moving forward.
Matt has paid the check to the Cheer Boosters for their dance choreography.
Working on designs for Breast Cancer Awareness and Senior Bows.
Senior Night

Almost 40 seniors
Sent out Save The Date to cheer. Erin to send to football.
Flowers will be ordered from Kocher.
Erin to contact TSS to see if they will take pictures on Senior Night and provide prints for senior families.

Safety Commissioner: John

Quality EMS aren’t “Sports Medics” - unable to perform concussion protocol, wrap sprains, etc.
Waiting on new contact and protocol on September 1st.

Operations Chair: Alan

SignUp Genius is nearly full for game day volunteers.
Will assign any open slots prior to game day.

Fundraising Chair: Rochelle

Final numbers were over $11,000 in sponsorship!
Mars Print Shop is charging roughly $1,000 - $2,000. Waiting on final numbers.
Need names/ team rosters for team pictures in the program.

Banquet Coordinator: Melissa

Need to start heavily promoting the Bash.
Look into additional ways to purchase tickets… online, EventBrite?
Food donations are being finalized with a solid menu in the final stages.

Concessions Chair: Mike

Running a fundraiser for Moe’s & Chick-Fil-A catering credit.

Receipts will be collected on concessions on game day.

U-Haul sponsored a trailer for concessions storage and transport.

Meeting adjourned by Gio.

Date: Thursday, July 23, 2019

Location: Mars Boro Field

Meeting Attendees: Mike Astarb, Jim McKenzie, John Yurisinec, Tony Babeo, Giovanni Cuzzocrea, Alan Hartle, Matt Speranza, Nicole Symchak, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
June minutes reviewed and approved.

President: Gio

UYFL Updates

League will pay all refs for each of our regular and post season games.

Matt issued a check for $2,880 for ref fees to the UYFL.

August 11th: Rosters due and weigh ins at Evans City Elementary

Erin to email families with details.
NEW THIS YEAR: If a player does not weigh in by the second game (August 24th) he will be removed from the roster for the season.

Camp was a huge success!

Made over $7,000
75+ football players and 30 cheerleaders

Insurance is due in August. Matt has already paid.
Larger numbers on the Rockets this year lead to a lack of smaller sized jerseys. Will discuss purchasing additional jersey’s in the off season.

Treasurer: Matt

Still having issues logging into Mars Bank online account.
Plan to leave Mars Bank once issues have been resolved.

Football Commissioner: Jim

Coaches apparel has been delivered. Jim will disperse to the coaches.
Will be on hand to help with equipment hand outs.

Cheer Commissioner: Nicole

128 girls in the cheer program this season. 12 more than in 2018.
Still looking for a couple more Jr. Coaches for the Rocket’s squad.
Cheer is using Team Snap again this season.

Nicole will provide Matt with monthly invoices.
Discussion surrounding the alignment of communication between football & cheer.

MHS Cheerleaders will be at practices August 6 - 9 to teach the halftime routines.

$225/dance ($675 total) to be paid to Mars Cheer Boosters.

Working on the designs for Breast Cancer Awareness bows and Senior Bows.
Cold weather headbands will be ordered through the Spirit Wear site.

Safety Commissioner: John

Still waiting on a handful of coaches to obtain their clearances. MUST be done prior to the first practice of the season.
Quality EMS will arrive to the field each practice at 6:30pm.

They will be billing on a monthly basis.

Operations Chair: Alan

Deadline for volunteers to sign up online is July 23rd.
If there are still open slots after this time Alan will assign based off of registration.

Spirit Wear & 50/50: Jen

Third and final store for the season has been opened.

Banquet Coordinator: Melissa

Need to start heavily promoting the Bash.
Plan to sell purses at the Bash for additional fundraising.

Tickets can be bought ahead of time or at the door.

New Business

Completed rosters and birth certificates are needed for weigh ins on August 11th. Tony to compile the binder and ensure all information is current.
What is the deadline for team pictures for the Game Day Programs?
Proposed that the organization pays for the use of Huddle. Coaches paid in the past.

Board voted unanimously in favor.

Important Dates:

Homecoming game and parade: September 27th
Senior Day: September 28th
Youth Night: October 11th

Meeting adjourned by Gio.

Date: Wednesday, June 20, 2019

Location: Willees Tavern

Meeting Attendees: Jen Osterman, Rochelle Seideneck, Matt Speranza, Melissa Truitt, Todd Yocum, Ben Purvis, John Yurisinec, Tony Babeo, Erin Hein, Jim McKenzie

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
May minutes reviewed and approved.

President: Gio

UYFL Updates

August 11th: Mandatory weigh ins at Evans City School & Rosters Due

Mars teams will weigh in from 8am - 8:30am
Erin to send out an email to the organization.

Players who have not weighed in by the 2nd game will be removed from the roster and will be unable to play this season.
Mandatory coaches meeting to be held on July 28th. Gio, Matt, and Todd will attend.
League will pay all refs for each of our regular and post season games.

Each team will pre-pay the league $2,880 to cover their ref fees for the season.
Matt will issue check.

Camp

Plan is to have Kevin Coulbert return as a guest speaker again this year.
Request families to arrive at least 20 mins early on the first day for check in.
Emergency Contact Form must be complete in order to participate.
Erin to email all campers.

501c3

Bid out the application project to multiple companies. Engaged Side Project will apply for our 501c3 filing.
Should be finalized this calendar year.

Insurance is due in August. Matt will pay in July to be pro-active.

Treasurer: Matt

Finances

PayPal: $400
Mars Bank: $46,372
$3,318 in outstanding checks.

Football Commissioner: Jim

Coaches apparel has been ordered and delivered.
Reconditioned helmets have been delivered to Gio. Gio to get them to Boro Field prior to equipment handouts.
Equipment handouts set for July 22nd from 6 - 8pm at the Mars Boro Field.
Gio will send Jim equipment inventory templates.

Safety Commissioner: John

Background check process has been established.

Background letter has been created explaining the process and requirements.
John to provide Erin with letter and link to post to website.

Quality EMS has been secured for all regular season practices and home games.

John will set up post season at a later date.

Secretary: Erin

Football & Cheer camp numbers are higher than last year.

At time of meeting numbers were 71 football campers and 33 cheer campers.

Astros and Martians football teams are nearing 30 man rosters. Thought is to shut down registration at 30 since higher numbers are detrimental to player development.

Will reassess after camp.

Fundraising Chair: Rochelle

Created a sponsorship packet for board members and families to use when targeting area businesses. There are multiple levels of sponsorship.

Each board member has agreed to target at least three area businesses.
Rochelle to email electronic copies of all fundraising information to the board.

Created advertisement options for our game day programs.

Working with The Print Shop in Mars to get discounted printing.

Erin to email all fundraising options and program ad options to the organization asking for their help in fundraising efforts.

Spirit Wear & 50/50: Jen

Plan to reopen Spirit Wear store during camp. Will email the link to camp families.
Will open a total of three stores with the third store offering fall/winter gear.
Bling hats will be sold on game days.

Banquet Coordinator: Melissa

Bash is planned for September 22nd at the VFW.

Discussion surrounding families being required to sell two tickets. Will revisit.
Different prize options this year with separate women’s and men’s prizes.

Considering a bag raffle (Coach, LV, MK) for the women.

Need to come up with a way to have a smoother and faster banquet this year.

New Business

Pictures scheduled for August 1st. Rain date 1 will be August 2nd. Rain date 2 will be August 8th. Erin will contact Mike at TSS to confirm dates.
Practice schedule

Week 1 & 2: Monday - Friday
Week 3: Monday - Thursday
Week 4 & onward: Tuesday - Thursday

July meeting will be held on Thursday, July 18th at 7:30pm at Willees Tavern.

Meeting adjourned by Gio.

Date: Wednesday, April 24, 2019

Location: Willie’s Tavern

Meeting Attendees: Melissa Truitt, Rochelle Seideneck, Giovanni Cuzzocrea, Alan Hartle, Matt Speranza, Mike Astarb, Erin Hein, Jim McKenzie, John Yurisinec

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
March minutes reviewed and approved.
President’s Report: Gio

UYFL Updates

Clinic will be held for all UYFL athletes. Mars will distribute to the organization.
All organizations will pre-pay for referees. The UYFL will then pay the refs at each game. No need to coaches to carry extra cash to games.

Middlesex is planning on building a sports complex with 2-3 turf fields.

Field to be located back by the grassy field and walking track.
Plan is to have the first two complete in the fall of 2020.
Township is reaching out to area sports organizations getting their needs and wants for the area.

We will be able to practice at Mars Boro field this entire season.

Treasurer’s Report: Matt

Finances

PayPal: $400
Mars Bank: $46,372
$3,000 in outstanding checks.

Football Commissioner Report: Jim

Helmets were reconditioned but there were a number of bladders that needed replaced.
Need to tell parents NOT to pump air into the helmets. Coaches are the ONLY ones to do this.

Cheer Commissioner Report: Nicole

Uniform fittings have been set for May 23rd and May 29th at the Crider House.

Safety Commissioner Report: John

Discussed the pros and cons of Sports Medic and Quality EMS. Quality EMS will provide a truck at all practices and games.
Links will be set up on the website for background checks.

ALL coaches (game day and practice) will be required to have background checks complete before the first practice.

Fundraising Chair Report: Rochelle

Plan to create a sponsorship “menu”. It will list the ways people can help the organization (monetarily or donating goods).
We will create and sell ad space for game day programs.
Board members agreed to help in fundraising efforts by talking to 3-5 businesses.
Tentative date for the Bash will be September 22nd. Discussion surrounding a new theme and ways to make the bash different than years past.

Operations Chair Report: Alan

Once season schedule is complete a sign up genius will be created.
Alan will assign people to spots based upon their volunteer selection during registration.

Secretary’s Report: Erin

Need to create new 2019 groups on the website. Not everyone is getting emails.
Baseball and wrestling organizations need emailed that football registration is open as well as camp registration!

New Business

Football Camp

Football camp registration needs to be set up and sent out no later than April 27th.
Is cheer holding a camp that week as well?

September home games have been reserved for the MAC.

September dates are 9/7 and 9/28.
October dates are 10/5 and 10/12.

October dates will be reserved once they become available online.
October 5th will be tentatively scheduled as Senior Day.

Scrimmage set up for August 11th vs. St. Bernard’s of Greentree.
501c3 Filing

Lawyer has reviewed our paperwork and found that we do not have a set name across paperwork. Major issue with 501c3 filing!
Recommendation is to start from scratch by renaming the organization and refiling all paperwork so our names match.
Official name will become Mars Youth Football & Cheer.

Goddard will sponsor coaches shirts this season. Small logo to be placed on the sleeve.
Pictures will be scheduled for the first week of practice on 8/1. Rain date will be 8/2.
Suggested a change in prizes at the banquet.

Grand prize for kids: large gaming gift card
Grand prize for adults: weekend at Nemacolin.

April meeting will be held on Thursday, May 16th at 7:30pm at Willie’s Tavern.

Meeting adjourned by Gio.

MARS Football & Cheer March 2019 Board Meeting

Date: Wednesday, March 20, 2019

Location: Willie’s Tavern

Meeting Attendees: Giovanni Cuzzocrea, Nicole Symchak, Jen Lasch, Jim McKenzie, John Yurisinec, Alan Hartle, Todd Yocum, Jim Budzilek, Jen Osterman, Erin Hein, Mike Astarb, Rochelle Seideneck

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
February minutes reviewed and approved.
President’s Report: Gio

Middlesex field has been reserved for practices during the season.
Football Camp

Held the week of June 24th from 6 - 8pm at the New Field on Doc’s Way.
Will use EventBrite again for registration.

Mars Boro Field Update

Working with Mars Boro to get the field re-crowned, new concessions and bathroom tower, as well as additional storage.
Jim & Gio to get turf quotes.

Treasurer’s Report: Matt

Finances

PayPal: $415
Mars Bank: $29,940
$2,500 in outstanding checks.

New payment system was set up and linked to the League Lineup site as well as our Mars Bank account to capture online registrations.
We need additional people authorized to sign checks. Suggestions are: Matt, Erin, Gio, and Tony.

Football Commissioner Report: Jim

Helmets have been reconditioned and will be returned in June.
Jim will order the following items for the season: socks (blue & pink), mouth guards, footballs, belts, coaches apparel.
Gio will send Jim all equipment inventory templates.

Cheer Commissioner Report: Nicole

Currently have 47 girls registered for the 2019 season.
Plan is to close registration on April 30th dependent upon numbers. Nicole will email the league with the official closing date.
Coaching staff is set with an initial meeting planned for early May. Still need to finalize junior coaches.
Nicole will reach out to the high school cheer coach for dance choreography.
Would like to run a cheer camp for 2 days during football camp. Will ask Courtney to head this up.
Jim will book Treesdale’s Cider House for cheer uniform fittings in April.

Safety Commissioner Report: John

All coaching staff is required to get background checks through the Protect U site.

Will be linked through our website.
Coaches will be required to pay out of pocket.
Site will store documentation and all clearances are valid for three years.
No paper clearances will be accepted.

Looking into some other area medics to compare pricing.

Fundraising Chair Report: Rochelle

We need to become a 501c3 in order to bring in big corporate sponsorship.
2019 Fundraising Ideas

Programs for all home games with ad space that can be sold to local businesses and/or families for personal messages to their player.
Focus on getting items donated… not just asking for money.
New event!!

“Community Event” with proceeds benefiting the betterment of the Boro Field.
All board members are to come with an event idea to the April meeting.

Spirit Wear Report: Jen

The first apparel store will open on April 1st - June 1st.

Delivery will be prior to the first game of the season.

Play2Wear can print shirts on site and will donate back a portion of all sales.

Can be sold at cheer uniform fittings, picture day, home games, and Senior Night

Concessions Chair Report: Mike

“Buy a mug, get a refill for a $1”
Sell off old mug inventory, then reevaluate buying more based on sales.

New Business

Election of three new Board Positions

Fundraising Chair: Rochelle Seideneck
Operations Chair: Alan Hartle
Concessions Chair: Mike Astarb

UYFL will work on season schedule at the April meeting.
We will hold two uniform pick up nights in June. Dates TBD.

Each will have a shorter window than the two hours in years past.

April meeting will be held on Wednesday, April 24th at 7:30pm at Willie’s Tavern.

Meeting adjourned by Gio.

Date: Thursday, February 28, 2019

Location: Willie’s Tavern

Meeting Attendees: Giovanni Cuzzocrea, Rochelle Seideneck, Jen Osterman, Melissa Truitt, Matt Speranza, Tony Babeo, Alan Hartle, Jim McKenzie, Mike Astarb, Erin Hein, John Yurisinec, Nicole Symchak, Jen Lasch

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
January minutes reviewed and approved.
Treasurers Report: Matt

Finances

PayPal: $415
Mars Bank: $29,940
Roughly $3,000 - $4,000 owed to Nicole Symchak for trophies.

Football Commissioner Report: Jim

Looked into All Pro to clean all shoulder pads. Not a viable option.

Will consider having a “cleaning day” where volunteers come and clean/dry all pads.

Helmets have already been picked up by Riddell for reconditioning. They will hold the helmets until June for equipment hand outs.

Cheer Commissioner Report: Nicole

Most of our cheer coaches are coming back for the 2019 season. Nicole to finalize coaching staff.
Jen Lasch will be working with Nicole this season with a goal to take over the Cheer Commissioner position for the 2020 season.

Safety Commissioner Report: John

Working to streamline background checks into an online format.

Game day coaches as well as practice coaches will be required to obtain clearances.
Clearances must be received before the first day of practice, July 29th.

John will look into the background check option on our current website.

Secretary Report: Erin

Discussion regarding changing our website to one powered by Jersey Watch.

Jersey Watch is similar in price but has a more polished look.
Listed the items we would want in a new website (document storage, text notifications, separate cheer & football calendars, sponsor banners, etc.)

Unanimously decided to stay with current site.
Upgraded our current League LineUp membership to allow for some of the items on our “wish list” above.

New Business

Tony Babeo has been appointed at acting Vice President for the 2019 season. He will finish out Rob Wagner’s term and will be up for election/re-election in November.
UYFL Update

Players will be required to have a minimum of three plays during playoff games.
Goal is to have season schedule set in May.

Head coaches were voted in for the 2019 season.

Rockets: Todd Yocum
Astros: Giovanni Cuzzocrea
Martians: Matt Speranza
All three coaches ran unopposed.

Good Of The Organization

Three new board positions were unanimously agreed upon. These positions will hold a board vote.

Fundraising Chair: This person will be responsible for all aspects of fundraising, as it relates to football & cheer. This is including but not limited to corporate fundraising, spirit wear, and 50/50 sales. We encourage this person to help define and grow the position as they assume this role, while bringing fresh ideas to the organization.
Operations Chair: This person will be responsible for maintaining field conditions, and equipment storage, at our practice facilities. Additional responsibilities include coordination of game day volunteers for our four regular season home games.
Concessions Chair: This person will be responsible for coordinating all food items to be sold during our four home games. An emphasis on securing food donations is encouraged. Additional responsibilities will include set up and tear down of the concessions area.
Erin will email chair descriptions to the organization. Interested parties will email their interest no later than Monday, March 18th.

Registration needs to be opened ASAP!

Registration for the 2019 season will be increased by $10 to $190.
There will be a $65 fundraising contribution to be paid per family.

Fundraising Chair will decide our fundraising program for the season.

Volunteer Opt Out Fee

Families may choose to pay a $35 opt out fee during registration if they do not want to volunteer on game day.
Families who do not pay the fee will be required to volunteer on game day.

Sign ups for game day volunteers will take place at equipment pick ups.
They MUST sign up to volunteer in order to get their child’s equipment.
A separate $35 check will need to be brought to equipment hand outs. The check will be returned once they have volunteered.

Erin to work with Tony to get registration updated and open.

Super Bowl will be played the first weekend in November. Day to be decided based upon field availability at SV High School.
Next board meeting set for Wednesday, March 20th at Willie’s.

Meeting adjourned by Gio.

MARS Football & Cheer January 2019 Board Meeting

Date: Thursday, January 17, 2019

Location: Willie’s Tavern

Meeting Attendees: Kristy Astarb, Mike Astarb, Giovanni Cuzzocrea, Jim McKenzie, Jim Budzilek, Rick Ewing, Matt Speranza, Erin Hein, John Yurisinec, Alan Hartle

Meeting Minutes (Action items in red.)

Meeting called to order by Gio Cuzzocrea.
November minutes reviewed and approved.
Treasurers Report: Matt

Finances

PayPal: $415
Mars Bank: $32,000
Roughly $3,000 - $4,000 owed to Nicole Symchak for trophies.

Strong need for fundraising this season.

Football Commissioner’s Report: Jim

All football helmets will need reconditioned this year.

Process will take 8 weeks at a cost of $27 per helmet.
Asking Riddell to keep them until closer to the start of the season to avoid them getting dirty in our storage.

Shoulder pads need cleaned. Discussed having them professionally cleaned at a cost of $7 per pad.

Jim will research All Pro for this service.

Safety Commissioner Report: John

Working on the medic situation for practices/ games.
Contract still in place from last season at a rate of $40/ hour.
Considering online coaches clearances this year. ProtectU Sports is one option.

Secretary Report: Erin

Goal is to open registration for the 2019 season in March.
Find a way to include a running banner for sponsors.

Game Day Coordinator Report: Alan

All families will be asked to sign up for a volunteer spot at equipment day handouts.

Alan will be the first person everyone sees.
Once they sign up for a spot, they will receive their child’s uniform.

Alan will talk with Dave Goodworth to see if any HS football players want to run clocks, sticks, etc.

Concessions Report: Kristy and Mike

Amount of volunteers last year was good!
Need to have a set place to run concessions this season. One dedicated place for concessions to be each and every week.

New Business

UYFL Update

Avonworth will not be joining out league this season.
Lower Burrell will most likely be joining our league.
Heat acclimation will begin on Monday, July 22nd.
First full week of practice (full pads) will be Monday, July 29th.

We will revisit when Mars will officially begin at a later date.

August 17th will be the first games of the 2019 season.
Superbowl will be held on November 2nd at SV High School stadium.
Hampton proposed two rule changes.

Reduce play minimums from 4 to 3 for playoff games.
Weigh ins will take place at the start of the season and then just once at the start of playoffs. Once the player makes weight they do not need to weigh in again.

Discussion around a Mars modification to their proposed rule change. Options are a weight allowance similar to wrestling; weigh in at the start of playoffs and again before the Superbowl.

Rob Wagner has resigned at Vice President of the organization. Gio accepted his resignation.

Filling this position will be discussed at the February meeting.

Banquet date for 2019 was set after the banquet in November.

Date will be November 22nd from 5 - 10pm at the Marriott in Cranberry Township.

Gio suggested we add three more positions to the board: Corporate Fundraising, Concessions, and Facilities Operations.

These would be voting positions and would encourage more involvement.
All were in favor.

Considering a flag football league that would run in the Spring (March/April).

Hampton ran a similar program with great results.
Hope is to bring in new kids and boost our football numbers.
Gio will contact Lakeview to see about availability.

As of the meeting, Gio and Matt are the only two submissions for head coaches for the 2019 season.
Coaching staff needs to be trimmed.

At February meeting we will vote to return to six coaches and two student coaches ONLY.

Mars Boro Field.

Matt and Gio met with Mars Boro about our future use of the Boro Field.
Suggested turfing the field and the Boro was very receptive to the idea.

Phase 1: Turf the field.
Phase 2: Build a new tower complete with bathrooms, concessions, and a second floor for announcing the game, clocks, etc.
Turf is the priority at this point. Will not be done for the 2019 season so we will need to secure an alternative place to practice and potentially play.

Next board meeting set for Thursday, February 21st at Willie’s.

Meeting adjourned by Gio.

MARS Football & Cheer November 2018 Board Meeting

Date: Monday, November 19^th, 2018

Location: Willee’s Tavern

Meeting Attendees: Doug Wright, Rob Wagner, Gio Cuzzocrea, Matt Speranza, Nicole Symchak, Jim McKenzie, Melissa Truitt

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.

Last meeting minutes approved

Voting on Board Positions:

Results:

President – Gio Cuzzocrea (running unopposed)
Secretary – Erin Hein (running unopposed)
Football Commissioner – Jim McKenzie (due to Gio vacated the position)
Cheer Commissioner – Nicole Symchak (running unopposed)
Safety Commissioner – Open position

Treasurers Report: Matt

Finances

Paypal account: $415
Mars Bank account: $39K as of 10/31/18

Expect the bank account to be down to $20K after paying for the banquet

Need tighter budgets for next year
Paint was a large unexpected expense this season for the games at the Boro field.

Next year, look into getting lower priced paint (Lowes?)
Can we line the field ourselves next year for the games to save some $$$

Future Business:

Discussed possibility of joining forces with the Lacrosse Board to develop an option to approach the Mars Boro or Adams Township about a dedicated field to be used for both sports. That would also avoid the MAC issues that happened this season if we have a dedicated field for games.

Action Item: Jim McKenzie to setup a meeting between lacrosse and football/cheer

Football Commissioner Report: Gio

Helmets need reconditioned next year. Need to send them back to Riddel around March
Pads need cleaned. It was suggested that we look into All-pro (?)…$7/pad to be cleaned

If storing the pads in the Boro storage area, a dehumidifier is needed to keep the moisture low
Also look into getting disinfectant spray for the pads.

Avonworth is looking to join our league
Ambridge, Freeport and another Highlands team have asked to join the UYFL
Should we do a winter skills clinic for football, and possibly cheer?

Parents ask about a winter football skills clinic
Where? Lakevue or Wildwood?
8-10 weeks, one night a week, 2 hours
Some of our coaches offered to help.
It would be focused on conditioning and skills/positions.
Action Item: Gio and Rob to investigate heading it up
Action Item: Rob to look into prices for similar sessions:

Lacrosse: $150
Baseball $275 for 1 ½ hour

Could do a cheer skills clinic at the same time/facility

Action Items: Nicole to see if coaches would be interested

Banquet Coordinator: Melissa

The banquet will have a kid’s buffet this year - $14.95/person
Adult Buffet is $20/person and does not include desserts
Agreed to do a Chinese auction for the baskets and donations. Donation include:

Golf (Treesdale, Diamond Run), Steelers tix (possibly), Oxford Club Membership as well as baskets provided by each team.
Tickets: 5 for $10, 15 for $20
50/50 Raffle: 1 for $5, 3 for $10

Cheer Commissioner: Nicole

Picking up trophies and will deliver to the Marriott
Astros will have larger trophies for winning the super bowl.
Girls will also get hooded t-shirts for super bowl win

Safety Officer: Jim

Topic for January…what should we do for medics in upcoming season?

Should we still have them for practices? Averages to $0.30/player for each practice

Meeting adjourned by Doug Wright.

No news to report.

MARS Football & Cheer August 2018 Board Meeting

Date: Thursday, August 16th, 2018

Location: Mars Boro Field

Meeting Attendees: Matt Speranza, Doug Wright, Jim McKenzie, Elizabeth Dulski, Rob Wagner, Alan Hartle, Dominic Gigliotti, Melissa Truitt, Giovanni Cuzzocrea, Todd Yocum, Jen Osterman, Alison Painley, Nicole Symchak, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
July minutes reviewed and approved.
Treasurers Report: Matt

Finances

PayPal: $6,898
Mars Bank: $76,851
8 checks outstanding totaling $20,751

Erin to email families with outstanding balances.

Football Commissioner’s Report: Gio

Changes to 5th quarter…

No need to have a 5 minute break in between regulation and 5th quarter
Handshake after the 5th quarter.

Cards printed out and provided to all refs with rules.

Cheer Commissioner’s Report: Nicole

Youth Night set for September 14th.

Kiddos to arrive at the field at 6pm and assemble with their teams outside the gate.

Senior Night at Boro Field on September 29th.

Game at 2pm with set up beginning at 1pm.

Game Day Coordinator Report: Alan Hartle

All set with volunteers for game days.

Safety Commissioner Report: Jim

One Martian football player removed by medics for concussion. Has since been cleared to play again.
Finalizing 3 year medic contract @ $40/ hour.

Banquet Report: Melissa

Will use EventBrite for ticket sales once again.
Guests will be responsible for the convenience fee this year.
Will we need to cap ticket sales?

Spirit Wear Report: Jen

$350 made on leftover Spirit Wear sold during practice.
$90 made on our Spirit Wear sales through Riddell.
Dave with Riddell is working on the winter store now.

Will run the winter store but will not use Riddell for Spirit Wear in the future.
Consider using Century Sports in 2019.

Contacted the bling hat lady to purchase hats that will be sold at concessions.

New Business

Sound system for Boro Field will be ready for the first home game.

Meeting adjourned by Doug.

MARS Football & Cheer July 2018 Board Meeting

Date: Tuesday, July 10th, 2018

Location: Mars Boro Field

Meeting Attendees: Erin Hein, Alison Painley, Jim McKenzie, Jen Osterman, Doug Wright, Alan Hartle, Matt Speranza, Rob Wagner, Giovanni Cuzzocrea, Mike Astarb, Kristy Astarb, John Mueller, Nicole Symchak

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
May minutes reviewed and approved.
Treasurers Report: Matt

Finances

PayPal: $29,438
Mars Bank: $33,268
No checks outstanding
To be paid: Riddell invoice, Cheer Items, Storage Unit

Football Commissioner’s Report: Gio

Painting the Boro Field

Sherwin Williams is currently repairing our sprayer.
Gio has ordered extra paint for the season to maintain the field lines for all practices and home games.
Board agreed to pay to have the field lined initially to ensure straight lines and correct measurement at a cost of roughly $500.
League will maintain after initial lining.

Mandatory UYFL coaches meeting to be held on July 29th. One coach from each team must attend.
5th quarter rules were finalized at the last UYFL meeting. The idea behind the 5th quarter is to develop those players that need additional game time experience. And/or to develop those players that have always wanted to try a new position or where their coach feels they may excel.

After regulation there will be a five minute break.
Two eight minute “halves” with a running clock

Each team will get one time out
Clock will stop for injuries
If no score during the first 8 minutes, sides will be switched for the second 8 minute half.

Erin/Gio to email the league with an explanation of how the 5th quarter will work so all parents know what to expect.

Potential scrimmage with Hampton is set for August 13th. Location TBD.

6pm - 7:15pm: Rockets and Astros on half field
7:15pm - end of practice: Martians

We will take the visitor’s side for any home games held at the Boro Field.

Cheer Commissioner’s Report: Nicole

Currently still in need of Junior coaches for each squad
All attire has been ordered.
Week of August 6th the High School girls will be at practice to teach all girls their dance.

$200/dance to paid to the High School Boosters

Nicole would like to do a sound check at each field before game time to avoid connection and sound issues in the past.

Discussion on the sound system at the Boro Field which is currently in bad shape.

Plan is to ask the Boro to fix the sound issues. If they refuse, league will consider the purchase of an amplifier and microphone.

Coaches would like to have a swim party for all cheerleaders at Adams Ridge Pool.

Concessions: Jim Mueller & The Astarb’s

Looking to use one central place for all season volunteers and will be sent to the entire league.

eg. SignUpGenius or VolunteerSpot
Volunteers needed for the season:

1 x announcer for each football & cheer team
2 x 50/50 tickets
3 x sticks
1 x clock
1 x spotter

If all spots are not filled, the league will assign volunteers. It’s the volunteers responsibility to find a replacement if they can not attend.
We will include two extra concessions workers at each time slot.

Safety Report: Jim

Background check requirements have been sent to all coaches. Must be completed in full by the first game… no exceptions.
Medic contract will be sent to Jim.

Fundraising: Alison

Alison provided Doug with the template letter to be sent to all area businesses. Doug to review and approve.
Revisited dual fundraising efforts with football and wrestling. Discussed and agreed to curb the idea until next year.

Spirit Wear: Jen

First online store to be opened the week before practice starts. Ten items will be sold per sport during each online store.
Still planning on selling our carry over inventory during the first few days of practice.

New Business

Camp was a success again this year.

52 total campers
Roughly a $4,000 revenue

Erin to resend email asking parents to notify the league and their child’s coach if their child will be walking home from practice. Notification must be done in writing.
Adams Township Park is requesting the community complete a survey on how to improve the parks.

Encourage our parents to complete.
Erin will send out an email requesting our parents complete the survey and provide their feedback.

Picture Day to be scheduled for Friday, August 10th during practice.

Erin to contact TSS to secure the date.

Meeting adjourned by Doug.

MARS Football & Cheer May 2018 Board Meeting

Date: Thursday, May 17th, 2018

Location: Willies

Meeting Attendees: Giovanni Cuzzocrea, Doug Wright, Matt Speranza, Jim McKenzie, Alan Hartle, Nicole Symchak, Jen Osterman, Alison Paisley, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
April minutes reviewed and approved.
Treasurers Report: Matt

Finances

Current combined account total is $54,957

Fundraising Report: Alison

Suggestion to combine wrestling and football fundraising efforts

Lengthy discussion surrounding the details
Will revisit at the June board meeting

Alison to create a tiered level of sponsorship and what you receive for each level of donation

Football Commissioner’s Report: Gio

Football budget for 2018 season presented and approved.
Due to 5th QTR we will stick with three teams at each level.
Gio presented our home game dates.

Doug will work with AD to finalize use of MAC and game times.

Uniform Pick up Dates Set for Boro Field

Wednesday, June 27th from 6 - 7:30
Wednesday, July 11th from 6 - 7:30
Only need to bring birth certificates if you’re a new player

Gio to get POD and take everything over to Boro Field before the first equipment pick up
All coaches sizes too e sent to Gio within the week for coaches apparel.

Spirit Wear Report: Jen

Jen presented her research on various different apparel vendors. Decided to go with Riddell and their online store option.

Jen will price out sample sizes in M and/or L for each item.
Will have “rolling” online stores throughout the season. Potentially offer weather appropriate apparel during the different online stores (ex. tanks and shorts in the summer, hoodies and beanies in the fall)

Still plan on having Spirit Wear at the games, but much less inventory. Mostly knick knack (boom sticks, poms) and weather appropriate items.

Plan is to sell Spirit Wear items out of concessions this year.
Less inventory so no need to have added spirit wear workers.

Left over spirit wear items from last season will be brought to the first week of practice for sale.
Suggestion of selling custom gloves for football players.

What is the minimum order requirement?
Will need to revisit this.

Cheer Commissioner’s Report: Nicole

115 cheerleaders registered as of the meeting.
Cheer budget of $8,300 for 2018 season presented and approved
Still in need of approximately 15 additional uniforms

Consider adding uniform sizing to online registration process next year

Seniors will be wearing the senior bows all year long.
Coaches would like to purchase pink poms to use in October. Extras could be purchased and sold as fundraisers for breast cancer?
Payment must be made in full (or payment plan set in place) to receive your cheer uniform the first week of practice.

Safety Commissioner’s Report: Jim

Clearance information needs to go on the website and be accessible to all coaches.

Only an affidavit is needed if a person has been a PA resident for 10+ years.
Erin & Jim to work to create a “Safety” page on the website.

New Business

Volunteers

Alan will email out volunteer opportunities to all families in the organization.

Concessions, 3 sticks holders, spotter, clock, announcer, video…
Parents will have a first come first serve opportunity to sign up.
Open spots will be assigned.

Emergency Contact Form & Physicals - New Procedure

Football

Emergency Contact Form is due at equipment hand outs
Physicals are due by the end of the first week of practice

Cheer

Both documents will be required by the end of the first week of practice for cheer.
Considering allowing parents to mail forms into coaches before practice begins.

If forms aren’t turned in by Wednesday of the first week, notice is given to parents.
No forms by Friday, then the child will not be able to practice until the forms are turned in.

Practice Schedule Set

First two weeks: Monday - Friday
Third and fourth week: Monday - Thursday
Fifth week and on: Tuesday - Thursday
Goal is to be at Boro Field from first day of practice! If Boro Field doesn’t pan out, we will use the New Field for the first 1 - 2 weeks.

Camp

19 registered campers as of the meeting
Need to have a minimum of 35 campers to hold camp.
Erin to blast camp heavily through email and social media.

Keep registration open through July 31st.
May board meeting set for June 27th immediately following equipment handouts at Boro Field.

Meeting adjourned by Doug.

MARS Football & Cheer April 2018 Board Meeting

Date: Tuesday, April 17th, 2018

Location: Willies

Meeting Attendees: Nicole Symchak, Rob Wagner, Matt Speranza, Giovanni Cuzzocrea, Erin Hein, Alison Painley, Mike Astrab, Tony Babeo, John Yurisinec, Jim McKenzie, Jen Osterman

Meeting Minutes (Action items in red.)

Meeting called to order by Rob Wagner.
March minutes reviewed and approved.
President’s Report: Matt (for Doug)

Football was billed by the school for Mars Youth Wrestling’s 3 Day wrestling camp held at MHS. Wrestling will owe Mars Youth Football & Cheer.
Expect the fence to be down at the Boro Field in plenty enough time to start practices there on July 30th.
Mars Girls LAX will be giving $200 to the organization for the shared cost of the scoreboards.

Treasurers Report: Matt

Finances

Paypal account: $15,953
Mars Bank account: $31,591
Check’s outstanding: $321 to Melissa Truitt for banquet decor

Football Commissioner’s Report: Gio

UYFL Updates

6 play rule is not in effect for the regular season games. Will be in effect for the playoffs and Super Bowl games.
5th QTR is mandatory and must be played. Fines will be charged to organizations who do not participate at all three levels.

13 kids is the minimum required to play the 5th QTR.
If a team is short players due to injuries/sickness/absence, both teams will adjust their numbers of players on the field (example: 9 vs. 9)

UYFL fees for the 2018 season are $650 per team.
UYFL will be verifying all coaches background checks and clearances this season.

Clearances/background checks for all coaching staff must be submitted to the league no later than August 12th.
Erin and Jim will work to get clearance information on the website.
Jim will compile pricing, proper instructions for obtaining clearances, and present at the May board meeting. The organization will vote as to wether we will refund coaches for background check fees.

One time weigh ins will be held at SV on August 12th.

If kiddos make weight they are good until playoffs. If they don’t make weight they will have to weigh in weekly.
Kids who are unable to make one time weigh ins will weigh in prior to game time at the first game of the season.

Our organization will no longer have an official play rule. Instituting a play rule will be at the coaches discretion.

Spirit Wear Report: Jen

Total of $4,000 sold at home games between Spirit Wear and 50/50 sales.

Does not account for the cost of the items sold.

Discussion on wether we need to sell as much Spirit Wear at home games.

Tailor the sales to the weather (tanks and t’s at the beginning of the season, hoodies and beanies at the end of the season)
Most of the sales were on smaller items like boom sticks and poms.

Would be nice to have an online store that can be open year round or have multiple rounds of sales.

Gio provided Jen with his Riddell contact to discuss online store options.
Jen to contact Riddell, Dick’s Sporting Goods, and others about online Spirit Wear sales. Will discuss and decide on a vendor at the May meeting.

Cheer Commissioner’s Report: Nicole

93 cheerleaders registered as of the meeting.
Plan to close registration a few days before the first uniform fittings.
Working on firming up Jr. Coaching staff.
Uniforms

Nicole will work with Doug to reserve the room at Treesdale for uniform fittings.
Planning on mid-May
Discussion on Senior bows and wether they should be worn all year (minus October) to signify they are seniors.

Decided against Cheer Clinic this year. First few days of practice will focus on basics.
Concerns with the amount of people with “In Process” Registration.

Erin will email those families as a reminder that their registration isn’t complete.

Vice President’s Report: Rob

Most coaches from last year and this year will be on hand to help at camp.

Gio will work on getting High School football players in attendance.

New Business

Concessions

Jim will contact Aviva to see if they are willing/able to bring a food truck to our home games. Z Pub and Remos are also options for vendors.
Difficult to bring in food trucks since we don’t know home games until 4-6 weeks out.
Mullers and Kristy Astarb agreed to manage concessions this year.
Discussion on how to handle/enforce volunteers.

Volunteer sign up sheets at equipment hand outs.
Everyone must sign up for something in order to get their kiddos uniform.
The league will assign people to volunteer spots, dates, and times. It will be their responsibility to show up or find a replacement.
Discussed a volunteer fee that will be refunded once they arrive to their assigned volunteer role.
Coaches, board members, or families that provided a corporate sponsorship are not required to volunteer.

Practices

Currently have Middlesex, the New Field, and the Boro Field all booked.
Expect to be able to begin the season practicing at the Boro Field.

Fundraising

Gio presented information on a fundraising card through Riddell. Card has discounts at national stores.
Card cost is $11 and sell for $25.
Decided against this fundraising option this year and will stick with Lucky Lotto.
Will revisit this fundraiser next year.

May use these to fundraise for the Boro Field next season.

Registration reminders need to be blasted out more often for the season and camp.

Erin to blast weekly on Facebook and will send an email to Jim that can be passed along to LAX.

May board meeting set for Thursday, May 17th at 8pm at Willies.

Meeting adjourned by Rob.

MARS Football & Cheer March 2018 Board Meeting

Date: Tuesday, March 13th, 2018

Location: Willies

Meeting Attendees: Nicole Symchak, Rob Wagner, John Yurisinec, Tony Babeo, Matt Speranza, Alan Hartle, Jim McKenzie, Giovanni Cuzzocrea, Doug Wright, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Rob Wagner.
February minutes reviewed and approved.
Treasurers Report: Matt

Finances

Paypal account: $897
Mars Bank account: $31,604
Payments to be made: TeamSnap fees, Banquet Decor refunded to Melissa Truitt

Cheer Commissioner: Nicole

Partnering with the HS Cheerleaders again. They will choreograph all dances.
Coaches are fairly set. Do need more for the Astros squad.
Considering running the Cheer Clinic again during head acclimation week.
Cheer registration to end on April 30th. Nicole emailed and posted to the website.

Vice President: Rob

Dave Goodworth will run camp. Camp will held at either the MAC or the New Field.
Date still TBD - Week of June 4th - June 7th or June 18th - June 21st

Football Commissioner: Gio

UYFL will institute 5th quarter for all age groups this season.

Two 8 minute quarters with a running clock.
Each team will get one time out.
No kickoffs/returns/punts.
Ball begins at 40 yd line and possession changes after a TD or start of the 2nd QTR.
One coach on the field for offense/defense.

Create email regarding the 5th quarter. Erin to send to all football, wrestling, and include on the website. Jim to sent to LAX.
Weights will increase as follows:

Rockets - 110lbs; Astros - 130lbs; Martians - 150 lbs

One weigh in required at the start of the season. If you do not make weight, you must continue to weigh in weekly.
All playoff teams will be required to weigh in again at the start of playoffs and again before the SuperBowl.
Rockets coaches are allowed on the field all season (including playoffs & Super Bowl)
Astros and Martians are now permitted to attempt a 2 pt conversion.

Safety Officer: Jim

Heads Up Certification won’t be available until March.
Jim will research what makes an organization officially Heads Up certified.
Discussed coaching the kids on tackling. Should we be teaching a uniform way?

New Business

Discussed heat acclimation on July 23rd - July 25th. Coaches decision.
Rob will email Middlesex to tentatively reserve the field for practices in the event we can’t use the New Field or the Boro Field.
Registration

Increase registration next year. Will discuss again post season.
Created an early bird special of $170 if registered by March 31st. Afterwards registration will be $180.

Banquet

Matt reserved the ballroom at the Marriott on 228 in Cranberry Township.
Banquet hall will set up all decor if delivered a few days in advance.
Will have an adult menu and kids menu.

Discussed the idea of doing Spirit Wear online only this year.
Game Day Concessions

Would still like to have food trucks come to the MAC.
Possibilities: NPL, Dunkin Donuts for morning games
Rob & Jim will work on securing food trucks for the seasons home games.

In need of a fundraising coordinator - separate from the Bash which will still be run by Tanya.

Alison Painley agreed to fill this role.

Erin to blast registration for the season and camp to all Facebook forums.
Football head coaches will be voted upon at the April meeting.

All interested people should email Gio by April 13th.

April board meeting set for Tuesday, April 17th at 7pm at Willies.

Meeting adjourned by Doug Wright.

MARS Football & Cheer February 2018 Board Meeting

Date: Thursday, February 15, 2018

Location: Willies

Meeting Attendees: Erin Hein, Giovanni Cuzzocrea, Matt Speranza, Rob Wagner, Jim McKenzie, Doug Wright, Jason Droske, Mike Astarb

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
January minutes reviewed and approved.
Treasurers Report: Matt

Finances

Paypal account: $897
Mars Bank account: $32,791
Checks Outstanding: $40

Football Commissioner: Gio

Needs for the season

New girdles have been ordered.
Refurbish the paint sprayer/field line (Rob will handle this)

UYFL Recap

Expect to have the same teams as last year. No new additions.
Unanimously voted to increase weight limits for the 2018 season.

Will include a 1lb increase per month.

Majority vote to implement a 5th quarter after each game.

Each team is to come to the next meeting with their suggestions.

Super Bowl will be held at Saxonburg on November 3rd.

Safety Officer: Jim

Coaches clearances

Required to coach: state criminal background check, child abuse check, FBI fingerprinting (only if coach has lived in PA less than 10 years)
Heads Up Certification

Considering whether to require this for coaches since trainers are at every practice/game.
Suggesting having a Heads Up Certification Meeting.

All coaches to attend.
Meeting lead by Jim.
Every coach must attend and will leave certified in Heads Up.

New Business

Registration

Open registration on March 1st.
Erin will set it up on the website, email to the league, post to social media.

Work with the school on getting out flyers in the Friday folders.
Camp

Considering hiring the HS coaches to run the camp. All were in favor.
Rob to reach out to Dave Goodworth about coaching and using the MAC.

Birth certificates are ONLY required if player/cheerleader did NOT play in 2017.

Banquet

Doug obtained a full refund on our deposit at Doubletree.
Matt to visit the Marriott to set a date for the 2018 banquet.

Practices

Doug working on practice field for the season.

Either the New Field (Docs Way) or the Boro Field
New Field should be able to practice for free if we work with LAX and purchase field lights.
POD will most likely not be allowed to be stored on the field. Will be an issue for equipment storage.

Possible scrimmage with Avonworth @ Avonworth on August 11th.

Meeting adjourned by Doug Wright.

MARS Football & Cheer January 2018 Board Meeting

Date: Wednesday, January 24, 2018

Location: Willies

Meeting Attendees: Erin Hein, Rob Wager, Giovanni Cuzzocrea, Tony Babeo, John Yurisinec, David Duffy, Jim Dentel, Mike Astarb, Jason Droske, Bob Silvestri, Nicole Symchak, Doug Wright, Matt Speranza

Meeting Minutes (Action items in red.)

Meeting called to order by Rob Wagner
November minutes reviewed and approved.
Treasurers Report: Matt

Finances

Paypal account: $897
Mars Bank account: $34,911
Checks Outstanding: $3,208

Football Commissioner: Gio

Needs for the season

125 new girdles in varying sizes (Gio to price out)
5 x XS game day pants, as well as a few size S game day pants
Refurbish the paint sprayer/field line (Rob will handle this)

UYFL Recap

Fox Chapel is joining our league this season
Freeport, New Castle, and Prospect are all considering joining this season
Freedom considering joining in 2019
PR fined

No home games for 2018 playoffs
Probation for the 2018 season

Plan to implement a 5th Quarter to encourage player development.

Each organization to bring their suggestions to the next meeting.
Mars suggests…

Get rid of 6 play rule for UYFL. Mars will still enforce a play rule TBD.
12 minute quarter to be played after regulation
No kickoffs
Start at the 40 yard line
2 time outs
Can’t split a team with less than a 38 man roster

Mars has additional suggestions for the UYFL 2018 season

2 pt. conversion at the middle and big level to be played from the 5 yard line
Weights

105 (little), 125 (middle), 145 with 1 pound/month allowance (big)
Weigh in at start of season. If you make weight no further weigh ins required. If you don’t make weight you must weigh in weekly. All playoff teams must weigh in again at the start of playoffs.

Eliminate six coach rule

New Business

Camp

Rob is unable to run the camp this year.
Dave Goodworth will help. Jeff Maple is undecided. HS players will be asked.
Camp will run June 18th - June 21st
Tony Babeo will ask Craig Urbic (sp?) former lineman for Dolphins and Bills to attend and speak to the campers
Rob will talk to Dave Goodworth to see if we can run camp on the HS field.

2018 Practices

First day of practice will be July 30th. Erin will email families to let them know.
Chance we are able to use the new turf field on Doc Way.

Can use for free if we split the cost of lights with LAX.
Doug will continue to pursue this.

Parkway League

Doug briefly discussed the Parkway League and it’s pros and cons.
Plan is to still survey the families to see which league they would prefer.

Banquet

No longer wish to have the banquet at the Doubletree
Matt & Melissa Truitt will meet with the Marriott on 228 to see if we can hold the 2018 banquet in their ballroom.

February meeting set for February 15th at 7pm at Willies.

Erin to update the website and email the families.

Meeting adjourned by Doug Wright.

MARS Football & Cheer November 2017 Board Meeting

Date: Wednesday, November 16^th, 2017

Location: Willee’s Tavern

Meeting Attendees: Doug Wright, Rob Wagner, Gio Cuzzocrea, Matt Speranza, Nicole Symchak, Jim McKenzie, Melissa Truitt, Alan Hartle

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.

Last meeting minutes approved
Action Item Review:

Mars Youth Football Camp should be scheduled for the first week of June. It was confirmed that the EK camp is second week of June
Need to confirm when school will be out with the snow days we have to make up. May need to push out if we have snow days to make up that week.

Voting on Board Positions:

Results:

Vice President – Rob Wagner (running unopposed)
Treasurer – Matt Speranza (running unopposed)
Football Commissioner – Gio Cuzzocrea (running unopposed)

Coordinator Positions approved for 2018

Jen Osterman – Spiritwear Coordinator
Alan Hartle – Game Day Coordinator

This position includes coordinating anything that we need volunteers for on game days including: 50/50, spiritwear, booth, announcer, sticks, spotter, concession

Volunteering – We continuously have trouble finding volunteers for the game day positions. The board discussed numerous ideas as to how to encourage parent volunteer participation. The board agreed to raise registration $25/family. If you volunteer, you will be given a coupon for one free registration for the banquet (essentially refunding the $25).
Treasurers Report: Matt

Finances

Paypal account: $4,000
Mars Bank account: $38,000
Eventbrite: $6,000
Checks Outstanding: $2,800

Football Commissioner Report: Gio

There is a UYFL Meeting on Nov 19^th. There are other teams looking to join the UYFL league and Butler wants to leave the league
Gio talked to NA about their experience in the Parkway League in comparison to the UYFL (they have been in both multiple times).
The board discussed the pro and cons of switching leagues or staying with UYFL.
Action Item: Doug to draft a pro/con list and send to board for input.
Action Item: Create a survey to parents about interest in switching leagues
Action Item: Doug to mention the idea of switching leagues at the banquet

Cheer Commissioner: Nicole

Nicole to pickup trophies at 1:30pm and bring to the hotel to setup
Still awaiting 2 uniforms to be returned

Safety Officer/Game Day Coordinator: Jim

Action Item: Medics to send invoices to Matt for the playoffs.
The coaches need to be better with turning in the background check in time next year. Jim was chasing too many folks once the season started. This will be a priority for next year. See if we can put any of it online for easier access.

Banquet Coordinator: Melissa

527 people registered vs 460 from 2016
Can get into hotel to setup early afternoon. Board be at hotel by 4:30pm for registration
Action Item: Erin to send email to parents to be considerate of children’s noise level with announcements and awards are being done.

Meeting adjourned by Doug Wright.

MARS Football & Cheer October 2017 Board Meeting

Date: Thursday, October 19, 2017

Location: Willies

Meeting Attendees: Doug Wright, Matt Speranza, Rob Wagner, Tanya Yoshioka, Nicole Symchak, Brian Yoshioka, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
September minutes reviewed and approved.
Treasurers Report: Matt

Finances

Paypal account: $3,821
Mars Bank account: $38,135
Checks Outstanding: $1,200

Fundraising Report: Tanya

Bash was a success. Raised $2,735.
Some minor DJ issues.
Proposals for next year’s Bash

Would like a committee of at least 2-3 additional people to help

Unanimously agreed to hold Bash again next year.

Cheer Commissioner Report: Nicole

Working with David Marx on trophies this year.

Trophies will take 2 weeks to produce.
David will deliver and set up trophies at Banquet.

New Business

Banquet

Rob will buy all Lucky Lotto prizes.
GMC donated items will be given out to the kids throughout the night.
50/50 will be done again. Sell tickets at registration table.

Positions Up For Election

Treasurer, Football Commissioner, and Safety Officer are all up for election.
Erin will email league notifying families and asking those who are interested in running to email their interest to the gmail account.
Interested candidates must have attended at least two board meetings.

Concessions

Seriously consider sub-contracting concessions next year.
Food trucks?

Might not be allowed to drive into the MAC
Could set up right outside the side gate

Rob will work on outsourcing concessions.

Mueller’s have food items left over

Mars Wrestling & Mars Basketball will be contacted to see if they would like to purchase for their season concessions.

Discussion on game day… Boro Field vs. MAC

We now pay $2,000 for the use of the Boro Field.
Boro has agreed to take the baseball fence down earlier next season.
Doug will work with the Boro to move all practices there for the 2018 season.

2018 – First Day Of Practice scheduled for July 30^th
2018 Football Camp

Tentatively looking at June 11 – June 14 for the camp
Need to find out when Kasperowicz is holding his camp. Don’t want to overlap.
Matt will see if he can secure Ryan Shazier as a camp guest.

Equipment & Uniform Returns

First date scheduled for November 1^st from 5:30 – 7:30 pm at the Boro Field
Second date scheduled for November 8^th from 5:30 – 7:30pm at the Boro Field
Erin will email the league.

Volunteers (Concessions, Game Day, etc)

Need to streamline the volunteer process.
Need to have a dedicated Volunteer Coordinator to make sure roles are filled and people are showing up.
Set up a single site where all volunteers can sign up and coordinator can manage.
Suggested increasing registration by $10 for the 2018 season.

Explain it’s because of repeat no-shows for volunteering.
Once you do volunteer, you will get a $10 coupon code that can be applied to your banquet ticket.

Meeting adjourned by Doug Wright.

MARS Football & Cheer September 2017 Board Meeting

Date: Thursday, September 21, 2017

Location: Mars Boro Field

Meeting Attendees: Doug Wright, Rob Wagner, Erin Hein, Nicole Symchak, Jen Osterman, Tanya Yoshioka, Jim McKenzie, Giovanni Cuzzocrea, Matt Speranza

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
Treasurers Report: Matt

Finances

Paypal account: $3,165
Mars Bank account: $40,710
Checks Outstanding: $7,500
Deposits: $3,870

Concessions have been a success this year!
Still have outstanding registrations.

Head Coaches to talk to families about payment.

Fundraising Report: Tanya

Bash is set for 10/1.
All team baskets are due no later than Thursday, September 28th.

Board basket will be alcohol. Every board member to donate a bottle or cash.

Volunteers needed to help set up.
Corn hole boards will be needed as well. Board members to bring any boards they have.

Spirit Wear Report: Jen

Another spirit wear delivery was made this week, but no UA included.

Jen negotiated with Sports Locker to compensate.

Discounts will be given to those who are still missing ordered apparel.
Donation made to Mars Youth Football & Cheer.

Continual bad experiences with Sports Locker - lack of communication, delays, etc. Will shop around for another vendor next season.
October 7th Spirit Wear Table - volunteers needed as Jen is out of town.

Jodi Brennan, Brandy, and Amanda Lapina will be ask to coordinate spirit wear table for the day.

Football Commissioner Report: Gio

Next UYFL meeting will be on October 15th.

Playoff schedule will be made.

Discussion about HUDL being made public to the entire league.
Looking ahead: new girdles will need purchased next season.

Cheer Commissioner Report: Nicole

Went over Youth Day schedule of events.
Senior Day

Reviewed estimated costs for the day - flowers, bows
Went over the time line for Seniors and their parents.

Discussed Senior Bows - Seniors are currently given 3 during the course of the season.

Suggested that Senior Bow is ordered at the beginning of the season.
Seniors to wear it all season.
Motion passed: Two bows for Senior Cheerleaders next year.

Senior bow at the beginning of the season.
Breast Cancer Awareness bow in October.

New run through banner is in. Matt to reimburse.
Banquet trophies have a lead time of 4 - 6 weeks with past vendor.

Doug provided Nicole with another vendor.

Safety Commissioner Report: Jim

Background checks are valid for 3 years according to PA state law.
Discussion on Heads Up Certification

Some coaches reported issues during the online certification.
Do our coaches really require this? We have a medic on site at all practices.
Will revisit at the January 2018 meeting.

New Business

Helmet sale

Helmets will be sold at all home games on September 23rd.
Discussed selling helmets at High School games.

Deana Boyd contacted and approved the sale during high school home games.
We will donate $5 of every helmet sold at high school games to the Quarterback Club.

Discussion on the refund policy.

Especially in regards to cheer - the organization pays a decent amount of money up front for uniforms, bows, etc for the girls prior to the season.
Agreed to keep the refund policy as is.
Will include refund policy in registration. Must sign off that you have read and agree to the terms.

Meeting adjourned by Doug Wright.

MARS Football & Cheer August 2017 Board Meeting

Date: Thursday, August 17, 2017

Location: Breakneck Tavern

Meeting Attendees: Melissa Truitt, Bryan Trembath, Jen Osterman, Giovanni Cuzzocrea, Rob Wagner, Doug Wright, Erin Hein, Matt Speranza, Nicole Symchak, Tanya Yoshioka, Jim McKenzie

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
July 2017 Minutes read by Doug. Reviewed action items. Minutes approved by all.
Treasurers Report: Matt

Finances

Paypal account: $3,165
Mars Bank account: $50,800
Checks Outstanding: $28,162

This will be a break even type of year.
Still have outstanding registrations.

Action Item - Coaches will contact families that still need to pay. All families must be paid in full by the 3rd game of the season.

Football Commissioner Report: Gio

All teams moving to the Boro Field next week.

Field to be painted on Saturday.

Coaches set “school schedule” to start next week as well… T, W, TH practices.
Coaches will take Orientation Nights into consideration with practices.

Rockets to practice M, T, W the week of 8/28

Game Day schedule for the week of 9/16 @ Shaler has changed.

Rockets @ 12pm, Invaders @ 2pm, Astros @ 4pm, Martians @ 6pm
Action Item - Erin will update the website.

Cheer Commissioner Report: Nicole

Additional run through banner for Invaders team will be purchased. Will read “Mars”.
Great feedback on the HS girls… great job with the kids.
Refund policy discussed. Agreed to keep policy as is.

Safety Commissioner Report: Jim

We will have coaches who need to supply background checks and completed Heads Up and/or CDC Training.

Fundraising Report: Tanya

Bash is set for 10/1. Food, beer, DJ are covered for all guests.

Negotiated with VFW to reduced price by $200 from previous years.
Will need baskets from each team as well as silent auction items.

Baskets are due to Tanya 1 week prior to Bash.

Cornhole will be “Pay To Play” this year. Entry fee TBD.
Action item - Erin to email Bash flyer and post to social media.

Gigliotti Properties is a new Platinum Sponsor.

Action items - Tanya to get banners to hang at games. Erin to update website.

New Business

Volunteer process need a serious overhaul. More organized!

Volunteer signups can be done at uniform pick up night for both football & cheer.
Everyone must sign up for a volunteer spot (eg… three volunteers for sticks per game, three concession volunteers per game, etc.)
Once schedule is set, volunteer schedule is set with the names from sign ups.
Keep it online possibly with signup.com or signupgenius.com?

Helmet and old cheer uniforms need sold!

Old cheer uniforms will be sold at Spirit Wear table during home games. Sell for $10.
No waiver to be signed for helmets. Apply sticker saying for display only. Sell for $20.

Insurance for new equipment was discussed.

Current insurance doesn’t cover any equipment @ $3,800.
Estimated that we carry $80,000 in equipment. To insure in it’s entirety would be an additional $1,500.
Agreed to pay the additional insurance to cover $20,000 worth of equipment.

Meeting adjourned by Doug Wright.

MARS Football & Cheer July 2017 Board Meeting

Date: Monday, July 17^th, 2017

Location: Breakneck Tavern

Meeting Attendees: Doug Wright, Gio Cuzzocrea, Matt Speranza, Nicole Symchak, Jim McKenzie, Tanya Yoshioka

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.

Minutes Approved

Presidents Report: Doug

Doug is still waiting for home game time confirmation

Treasurers Report: Matt

Finances

Paypal account:
Mars Bank account:
5 checks outstanding totaling

We are still going to below break even for this year based on buying new pads and helmets and additional cheer uniforms
We still have unpaid registrations.

Action – Matt will follow-up with email to those that have not paid

Fundraising Update – Tanya

Posti’s Nights – 7/25, 8/15, 9/11, 10/16
Bash – Sunday 9/10/17. Noon – 6pm. Doors Open at Noon

1pm Away Steelers game
VFW
Tanya to sell tickets at 1^st week of practice

Corporate Sponsorships

2 Platinum sponsors

Cheer Commissioner: Nicole

Finalized junior coaches/assignments (Martians – 4, Rockets - 4, Astros/Meteors - 5)
Communications

Coaches sent out intro emails to parents.
Team Snap setup and using for communication. Will provide monthly invoices to Matt.

Dance Choreography –

Music chosen for each team and sent to high school coach. Dances are in progress. MHS girls scheduled to be at practices on August 7-10 to teach dances to youth cheerleaders.
$200/dance ($600 total) to be paid to Mars Activity Fund once dances are complete.

Cheer Attire

Working on designs for Breast Cancer Awareness month bows and Senior Bows.
Coaches shirts ordered.
Headbands will be ordered thru the spiritwear site. Communication to go out this week to parents.

Kick-off and Skills Clinic – Scheduled for July 25, 26, 27 from 6-8pm at Middlesex Fields to coordinate with heat acclimation. Junior coaches to lead the stations.
Astros/Meteors Team Split – Plan on splitting teams based on skills. Plan to do assessment at Cheer Clinic. Trying to keep girls with siblings on other squads on the Astros team and balance skills across both teams.

Football Commissioner: Gio

No scrimmage with Saxonburg, their choice
Gio looking for new team to scrimmage
Middlesex Field not reserved yet for the scrimmage

Action - Rob to check on Middlesex field for the scrimmage.

Matt and Gio to paint the Middlesex field this week

Action – Gio to email final rosters to coaches and who we still need birth certificates for

No player will play in a game without turning in a copy of their birth certificate

Action – Gio to email list to coaches for who we still need birth certificates

Coaches shirts have been ordered
On UYFL schedule: Mars 1 = Astros, Mars 2 = Meteors

Safety Officer/Game Day Coordinator: Jim

All coaches clearance need to be to Jim by August 11^th
Total Medics hours = 88 total

8 hours per game day
10% early pay discount if we total
Board voted unanimously to pay total amount for early pay discount
Board voted unanimously to have medics at heat acclimation practices
Jim has contract.

Proposed to lock in rate at $0/hour if we sign for the next 3 seasons
Board voted unanimously to contract for 3 seasons

Medics need to come ready to games and practices. We have no access to the training room so they need to bring ice with them.
Board voted unanimously to offer food and drinks to the medics at the games

Injury Protocol Update

If medics recommend that child sit out for the rest of the game, a coach cannot override the decision

Jim will continue as game day coordinator

It is the Team Moms responsibility to solicit the volunteers by assignment

Football – Booth announcer, spotter, clock and 3 yard markers
Cheer – 50/50, spiritwear table

New Business

Concessions:

Jay at Aviva is interested in talking about a concession arrangement. He has access and a license. If we man the concessions, we can negotiate 30% for the program
If not, the Muellers have offered to run the concessions
Need volunteers from all teams to man concessions

Spirit Wear

Board agreed to give spiritwear money to purchase items to sell at the games

Meeting adjourned by Doug Wright.

MARS Football & Cheer June 2017 Board Meeting

Date: Wednesday, June 28, 2017

Location: Breakneck Tavern

Meeting Attendees: Doug Wright, Giovanni Cuzzocrea, Nicole Symchak, Jim McKenzie, Matt Speranza, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
May 2017 Minutes read by Doug. Reviewed action items. Minutes approved by all.
Treasurers Report: Matt

Finances

Paypal account: $37,688
Mars Bank account: $26,171
Deposits: $9,598
Checks Outstanding: $32,118 (helmets and shoulder pads included)

Camp grossed $4,700

Cheer Commissioner Report: Nicole

118 cheer participants… one less than 2016
Has coaching set for the middle teams split into two squads.

Splitting squads based on skill. Balance abilities on both squads. Siblings will be kept together.

June coaches meeting - finalized clinic format.
Met with Natalia Rippole - HS Cheer. Agreed to have HS cheerleaders choreograph halftime dances.

Cost of $200/team used as a HS cheer fundraiser.
HS cheerleaders will attend practice 8/7 - 8/10 to teach dances to youth.

Needed to order 22 new uniforms.
All other cheer attire has been ordered with the exception of raincoats, October bows, and Senior bows.
Still finalizing cold weather headband decision.
Discussed spirit wear sales. “Bling Lady” agreed to set up a site for our program.

Gio to provide Nicole with Sports Locker contact to get ball rolling.

Football Commissioner: Gio

UYFL Meeting on July 30th is MANDATORY for all head coaches. Location TBD.
Reviewed home game dates/times. Awaiting school’s approval of the times.

8/19: 2, 4, 6, 8
9/9: 2, 4, 6, 8
9/23: 9, 11, 1 (Rockets, Astros vs. Meteors, Martians)

SENIOR NIGHT!!

10/7: 2, 4, 6, 8

Gio to send out official league schedule to the board.
8/12 scrimmage vs. Saxonburg is set. Game will take place at Middlesex.

10:30 - 12: Rockets and Astros
12:30 - 2: Meteors and Martians

Picture Day set for 8/12 along with scrimmages. Pictures taken for football and cheer prior to their game times.

Erin to contact TSS for the following: 9 am start time; need two picture stations

Discussed best ways to communicate with our families. Gio will look into text through the website.

Safety Commissioner: Jim

Discussed clearances and what is needed for all coaches.

Head coaches need to email Jim the names and emails of their coaching staff.
Jim will email them directly with clearance instructions.

Heads Up certification… taken in the last two years, the coach is good to go. Otherwise coaches need to take training on CDC website.
Need to settle up with Sports Medics and confirm game schedule.
UYFL change… if Sports Medics think concussion, player is out for the rest of game. Must see doctor and get written approval to return.
Will look into free baseline testing for all our players. We will strongly encourage this.
Lots of safety information to share with our parents. Jim to work with Erin on getting a safety section set up on the website.

New Business

Erin to post helmet sale to website. Email blast as well.
Vandenberghe’s are out for concessions. Logan playing for middle school.

Willing to help for the first week or two to help.
Need to find replacement family. Suggested to find a company to run concessions.

Jim mentioned Aviva runs LAX concessions.
Jim to contact Aviva about football concessions. Open at the start of the first game and close at halftime of the last game.

All street signs to be collected and returned to Jim for use next year.
Survey results will be reviewed at our July meeting.
Doug informed the board about LAX’s proposal to the school board about investing in the new field by MAE.

Suggested going to the school board with LAX as a joint effort.
The investment in new field use for lights, concessions, restrooms, is estimated at $100k each LAX and Football/Cheer spread over 10 years.
Board voted unanimously yes.

Discussed the potential to phase a few weeks of touch football into the start of future seasons.

Would need to bring to the UYFL.
What levels would we implement this into? Rockets? All three?
Very early stages of idea/discussion.

Meeting adjourned by Doug Wright.

MARS Football & Cheer May 2017 Board Meeting

Date: Wednesday, May 17, 2017

Location: Adams Township Community Building

Meeting Attendees: Rob Wagner, Gio Cuzzocrea, Nicole Symchak, Jim McKenzie, Susan Koma, Mandy Ayers, Doug Wright, Alan Hartle, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
April 2017 Minutes read by Doug. Reviewed action items. Minutes approved by all.
Treasurers Report: Doug (for Matt)

Finances

Paypal account: $30,721.71
Mars Bank account: $26,222.68

Vice President Report: Rob

Follow up with Renee about possible credit for Middlesex Field.

Cheer Commissioner Report: Nicole

Registration totals as of board meeting: 113

Will accept late registrants, but will not go over 50 girls per squad.

Coaches have been obtained for all three squads.
Plans to add consistency across the three teams.

Guidelines and standards for stunts at each level.
Create a cheer protocol for coaches.

Plans to have High School Cheer choreograph the girls dances.

Organization will pay High School Cheer.
Will need three dances at a cost of $150 - $250 each.
Nicole will reach out to High School Cheer to inquire about their interest.

Popcorn sales are coming back!
Discussed ways to build comraderie between football players and cheerleaders.

Powderpuff game?
Relay races - boys vs. girls at the end of practice?

Discussed sale of yard signs for a fundraising effort.

Rob to provide contact info for potential vendor to Nicole.

Orders for additional uniforms will be placed in the coming weeks.
Still need to finalize cold weather headband decision.

Football Commissioner: Gio

Donating old shoulder pads to Monessen Youth Football Organization.
New equipment delivered soon!
Gio to order footballs, socks, mouth guards, and coaches gear.

Board agreed to providing coaches with hoodies as well. Gio to get pricing.

Football Camp

24 attendees at the time of meeting.
1 - 2x a week blasts are necessary. Erin to post to FB sites and email as well.
Erin to contact Josh at Mars to post in the eCommunicator.
Board approved the purchase of pizza for all campers on the last day.

Reminder of uniform pick up nights - June 28th & July 12th from 6 - 8 pm
Include helmet sale on the website. Sale will take place during uniform pick ups.
Gio to order Pod for Middlesex Field.
RKen is no longer in the league. Should not affect our schedule.
Doug to firm up times for home games this season.
Dicks Sporting Goods Day is July 15th. Need to encourage parents to attend and use the 20% off coupon.

Erin to post flyer to website, FB, and email to parents.

Safety Commissioner: Jim

Street signs delivered and put up around the community.
Background Checks & Heads UP

Need to obtain a list of full coaching staff as well as all volunteers.
Will send email out to all coaches/volunteers with requirements.

Will need to designate one person to attend a local Heads UP meeting to ensure compliance.
Sports Medics

Still finalizing contract, but pricing will stay at $40/hour.
Need to lock down new injury protocol.

New Business

Work on getting parents on the mobil app.

Email and Facebook notification
Coaches to encourage parents at the beginning of the season.

Discussed Parent Information Meeting.

Good turn out for our first year.
Next year we need to provide a written agenda that parents can take home.

Rob suggested revisiting the bylaw stating you must have a child in the program to hold a board position.

Bylaw currently states you must have a child in the program to hold a board position.
Suggested change: You do not need to have a child in the program to hold a board position with the following stipulations:

The president must have a child in the program.
No more than two board members without a registered child

Will discuss again and vote on bylaw change at the June board meeting.

Survey

Brief recap of the results obtained so far.
Erin to post a reminder to the website and to email as well.
Gio suggested resending during the season. Will revisit at a later board meeting.

Lucky Lotto books need to be purchased so that we have them for uniform pick ups.

Will need a total of 200 books for the coming season.
Erin will contact Tonya about leftovers and order.

Photo Day

Board agreed to go with TSS Photography again.
Discussed having picture day the same day as our scrimmage on August 12.
Erin to email TSS and tentatively firm up that day.

April board meeting set for Wednesday, June 28th after uniform pick ups. Breakneck Tavern suggested as our meeting place.
Meeting adjourned by Doug Wright.

MARS Football & Cheer April 2017 Board Meeting

Date: Thursday, April 20, 2017

Location: Willie’s

Meeting Attendees: Giovanni Cuzzocrea, Nicole Symchak, Rob Wagner, Melissa Truitt, Bill Sommers, Matt Speranza, Jeff Maple, Jim McKenzie, Erin Hein

Meeting Minutes (Action items in red.)

Meeting called to order by Rob Wagner.
March 2017 Meeting Minutes read by Rob Wagner. Reviewed action items. Minutes approved by all.
Treasurers Report: Matt

Finances

Paypal account: $24,176
Mars Bank account: $42,475
3 checks outstanding totaling $15,199.66 (includes helmet purchase)

Vice President Report: Rob

Waiting to hear back from Renee V. about a possible credit from Middlesex Township for field usage last season.

Cheer Commissioner Report: Nicole

Registration totals as of board meeting: 99
Coaches have been obtained for all teams with the exception of Martians.

Rockets: Leslie Silvestri, Tiffany Gilbert, Katie Hart, Mary Crofutt
Astros: Susan Koma (head), Mandy Ayers
Martians: TBD
Courtenay Carrel: stunt/dance/technique support for all teams

Plans to have an initial coaches meeting in late April, pending availability. Set date.
Questions regarding clearances needed for cheer coaches?
Registration for all cheer teams will have a soft close on April 28th.

Parents will still be able to register online.
Will be placed on a “wait list” once 50 girls per team are met.

Uniform fittings scheduled for May 8 (6 - 8:30pm) and 5/16 (6 - 8:30pm) at Treesdale Cider House. Erin to post to web calendar.
Uniforms will be distributed in August after practices begin.
Jodi from Grand Champ Bows will be supplying spirit wear/bling wear during uniform fittings. Can she set up an online store for all parents or possibly attend practices?
Nicole to finalize headband decision.
Cheer Clinic scheduled from July 25 - 27th during Heat Acclimation.

Football Commissioner: Gio

Discussed upcoming Parent Meeting.

Gio and Nicole to speak first about football and cheer respectively.
Erin to advertise on Facebook sites, post to website calendar, and email parents.

Matt tried to connect with Charlie Batch on old helmet and shoulder pad donation, but got no response.
Plan to donate old equipment to an area school in need.
Equipment hand out dates scheduled for June 28th (6 - 8pm) and July 12th (6 - 8 pm) at the Boro Field.

All players will be required to bring: copy of their birth certificate, $250 deposit check, completed Emergency Contact Form

All three MUST be provided to get equipment. NO EXCEPTIONS.

Erin to post to web calendar, Facebook site, and email parents are dates get closer.

Gio unable to attend next UYFL meeting. Matt and/or Rob to attend in his place.
Presented the Football Budget for the 2017 Season totaling $24,376.20. This includes helmet and shoulder pad purchase.

Hoodies for coaching staff? Majority of the games are cold weather. Gio to get pricing.
Board approved Football Budget.

Safety Commissioner: Jim

Street signs purchased and should be delivered next week. 20 ordered.
New injury protocol will be put into place this season.
Promote the Parent Meeting as information only. Don't mention registration in emails and Facebook posts.
Working to get background checks/clearances in an all online format.

Obtaining clearances will be free, with exception of FBI Fingerprinting if needed.
Concussion protocol required by all. Provided through the CDC.

New Business

Head coaches

	Coaching Candidates	Head Coach
Rockets	Giovanni Cuzzocrea	Giovanni Cuzzocrea
Astros	Matt Speranza/ Rob Wagner	Matt Speranza/ Rob Wagner
Martians	Jeff Maple Bill Sommers Doug Wright

Doug Wright
We should consider allowing partial payment with registration or a “pay later” option. Erin to contact tech support about possibilities.
Parent Meeting - May 17th from 6 - 8 pm at the Adams Township Community Building

Advertise as an informational meeting… not registration.
Agenda set as follows:

6 pm: Welcome
6:15 pm: Commissioners provide a brief overview (Gio & Nicole)
6:30 pm: Coaches Introductions (Gio, Matt/Rob, & Doug)
7 pm: Safety Discussion (Jim)
Open Floor - Question and Answer

Remind families in our registration emails to contact us if they are in need of assistance. Erin will include in next registration email and Facebook post. Occasional emails after that.
Closing date for football registration set for June 30th or when a team is filled at 30 kids.
Our website has a free app. Promote this to families for easier access - info on the go.
Mars Youth Football Camp

Dates: June 5th - June 8th
Time: 9 - 11:30 am
Location: Middlesex Township Municipal Field
Camp registration will cost $100.

Payment to be mailed to the PO Box.

If kiddos register by May 15th, they’ll get a souvenir t-shirt. Who is ordering shirts?
Walk in registrations are accepted.
Register by emailing the gmail account with child’s name, age, and shirt size. Erin will mail back the Emergency Contact Form which needs to be completed and brought on the first day of camp.
Erin will advertise on Facebook sites, website, and email.
Jeff and Rob to finalize details of camp.

April board meeting set for Wednesday, May 17th at Adams Township Community Building following the Parent Meeting.
Meeting adjourned by Rob Wagner.

MARS Football & Cheer March 2017 Board Meeting

Date: Wednesday, March 22, 2017

Location: Willie’s

Meeting Attendees: Doug Wright, Rob Wagner, Gio Cuzzocrea, Matt Speranza, Nicole Symchak, Erin Hein, Jim McKenzie, Jeff Maple, Melissa Truitt, Renee Vandenberghe, Pete Vandenberghe, Tanya Yoshioka

Meeting Minutes (Action items in red.)

Meeting called to order by Doug Wright.
February 2017 Meeting Minutes read by Doug Wright. Approved by all.
Treasurers Report: Matt

Finances

Paypal account: $2,393.26
Mars Bank account: $42,475.00
1 check outstanding totaling $992.50

Cheer Commissioner Report: Nicole

Coaches are set for Astros squad. Still looking for coaches for Rockets and Martians.
Courtenay Carrel has agreed to do dance routines and stunts for all three squads.
Submitted cheer budget for 2017 season.

Will need to purchase 10-15 uniforms @$125/ea for kids who don't fit uniforms we have on hand.
Budget approved by board.

Parents will need to purchase clear fitted rain jackets. Will also need to buy blue & gold cold weather headbands from Spirit Wear.
Will schedule uniform fittings for mid/late May. Nicole will send Doug dates to reserve Treesdale Community Building.
Cheer Clinic to take place July 25th - 27th from 6 - 8 pm at Middlesex Municipal Field

Football Commissioner: Gio

Those interested in being a Head Coach for 2017 season to email Gio by 4/16. We will vote in Head Coaches for all teams at the April board meeting. All who want to be considered must attend. Erin to send out email to all families.
Ordered new helmets from Riddell. Riddell will swap out sizes to fill our needs.
Presented two Riddell shoulder pads. Xenith’s was way more expensive and a sample wasn't sent.

Riddell Pursuit @ $39 will be best for smaller sizes (XS - M)
Riddell Surge @ $67 will be best for larger sizes (L & XL)
Board voted to purchase new shoulder pads for the 2017 season. Gio to order.

New Business

Welcomed new committee members!
Fundraising Coordinator (Spirit Wear & 50/50) position filled by Jen Osterman. Erin to update website.
Banquet Coordinator - Melissa

Doug provided Melissa with dates and contract information. Melissa will work on a new way to register for this years banquet. Not to be opened until 4-6 weeks prior to event.

Concessions Coordinator - Renee & Pete

Renee has all the organizations concessions equipment. She also gained access to storage at the MAC as well.
Renee will provide us with a list of needed items for the coming season.

Fundraising Coordinator (Corporate & Bash) - Tanya

Created a letter to be sent to all businesses in the Mars area. Will send letter to Matt/Doug for review.
Created new sponsorship levels… eliminated $50 sponsor, Bronze $100 (posted to web), Silver $250 (decal), Gold $500 (helmet), Platinum $1,000 (individual banner)
As sponsors are obtained, Tanya will notify Erin to update the website.

Registration

Cheer registration will close on April 28th. Teams will be capped at 35. Discussed wether we should cap cheer due to volume it brings.
Football bylaws say to cap at 33. Will include the cap in advertisements.
Plan to advertise through - social media, email blasts, street signs, flyers to be passed out at LAX, emails sent to Mars sports organizations

Jim: order 20 signs. Erin: post to social media email wrestling, have Cliff email baseball, weekly email blasts to football & cheer

Jim to create a safety flyer with new equipment and safety measures we take.

Parent Information Meeting set for Wednesday, May 17th at 6pm. Gio will reserve the Adams Community Building. Erin will post to website and advertise on social media and through emails.
UYFL Meeting Recap

Weight limits increased by 2#. Rockets 100#, Astros 120#, Martians 140#

Starting 9/1 the Bigs will get a 1# increase every month.

If you can field two teams at either the Middle or Big level, you must field two teams at both levels.
Coaching: ONLY 6 coaches and 1 student coach allowed on the sidelines

Copies of birth certificates to be brought to uniform pick up night. NO certificate, NO uniform. When it’s time for uniform pick up, Erin will send out email with a list of all that needs to be brought.
Schedule

Gio provided dates for season games, play offs, and super bowl. Heat acclimation, and practices set. Erin will post all to the website calendar.
Gio to finalize a scrimmage for all teams on August 12th.

Agreed to gift old helmets to Gold $500 and Platinum $1,000 sponsors. Offer to sell old helmets at uniform pick up for $25/ea or 2/$40. Matt will contact Charlie Batch to see about donating old helmets & shoulder pads.
Jeff suggested a summer camp for kids in elementary grades. Will teach the basics/fundamentals of the game. Recruit new players. Jeff will work with Rob about potentially setting something up for early summer.
Family Survey

Doug reviewed the survey questions with the board. We revised and finalized.
Doug to prepare the survey and work with Erin to distribute to our families.

April board meeting set for Thursday, April 20th at Willies from 8 - 10pm.
Meeting adjourned by Doug Wright.

MARS Football & Cheer February 2017 Board Meeting

Date: Thursday, February 23rd, 2017

Location: Willie’s

Meeting Attendees: Doug Wright, Rob Wagner, Gio Cuzzocrea, Matt Speranza, Nicole Symchak, Erin Hein, Jim McKenzie, Alan Hartle

Meeting Minutes (Action items in red.)

- Meeting called to order by Doug Wright.

- Presidents Report: Doug

- Banquet deposit paid and contract signed with Doubletree.

- Banquet date will be Friday, November 17, 2017.

- Treasurers Report: Matt

- Finances

- Paypal account: $2393.26

- Mars Bank account: $44034.00

- 5 checks outstanding totaling $2614.39

- Vice Presidents Report: Rob Wagner

- Adams Township will not allow PODS to be stored on their fields.

- Will need to firm up details on returning to Middlesex Field for practices.

- Action Item: Rob will reach out to Middlesex Township to work out pricing for field use. Try to get a credit for the month we did not use the field last year.

- Cheer Commissioner: Nicole

- All new uniforms have been delivered.

- Will work on a fundraiser to sell old uniforms.

- Have potential coaches for the little and middle squads. Still working on coaches for the big.

- Nicole has been talking with Courtenay Carrel about helping the squads with skills and dance routines.

- Cheer will continue to use Team Snap. Invoices will be sent to Matt.

- Action Item: Nicole will firm up coaching staff for all squads. Set up fundraiser for sale of old uniforms.

- Football Commissioner: Gio

- Presented new helmets from Xenith and Riddell.

- Xenith $157

- Bonnet adjusts for an easier/custom fit.

- Outer shell isn’t the strongest. Has some give around chin area.

- Riddell $117

- Basic youth helmet with bonnet air adjustment.

- Riddell Speed Flex $234

- Widely used by high school and college teams.

- Bonnet has air adjustments

- “Ski boot” type chin strap.

- Optional add on: micro chip monitors hits, then transmits to coaches/parents

- Riddell Speed $150

- Solid shell.

- Removable padding in bonnet.

- Bonet has air adjustments.

- Gio suggested the purchase of 100 new helmets for the upcoming season.

- Gio informed the league of a new law that all helmets must be reconditioned every two years.

- Board vote

- Purchase 100 new Riddell Speed helmets at a cost of no more than $15,000 total.

- Unanimously voted yes.

- Helmet colors of navy shell and gold face mask.

- Voted yes 7-1.

- Action Items

- Gio to order Riddell Speed helmets.

- Jim to review new helmet reconditioning law.

- New Business

- New Coordinator Positions

- Matt reported on new coordinator positions which have been filled.

- Banquet Coordinator: Melissa Truitt

- Spirit Wear Coordinator: Potentially Elizabeth Ramella is taking this over. Matt suggested a cheer parent to take this over.

- Action Items

- Erin will reach out to Elizabeth about interest in Spirit Wear position.

- Nicole will reach out to cheer parents as well.

- Spirit Wear

- Clean out the POD and store spirit wear there. Will eliminate the need to drag tables and apparel to the field for sale during practices.

- Gio spoke about online apparel stores managed by either Riddell or Xenith as a possibility.

- Ease of use.

- Would need to work out percent kick back to Riddell/Xenith.

- Would eliminate the ability for parents to see or try on apparel before buying.

- Sale of old cheer uniforms and helmets

- Nicole will be selling old cheer uniforms.

- Sale of old helmets was brought up as well.

- Matt suggested giving old football helmets to corporate sponsors. Board agreed.

- Brief discussion about the current condition of our shoulder pads. This may be a new purchase in the coming seasons.

- UYFL Meeting Recap

- Gio provided a recap from the most recent UYFL meeting.

- RKen representative attended asking to join the league.

- UYFL board voted on the spot and approved their request. RKen will be on a one year probation period.

- Gio voted against them joinging.

- Doug voiced his concerns with the UYFL league as a whole as well as the addition of RKen. Proven to be trouble in the past.

- Gio took our suggestions to the UYFL meeting. He then presented our board with Butler, Hampton, and Saxonburg’s league suggestions.

- Board members voiced their opinions about all suggestions presented.

- PWL

- Steve and John from the PWL attended and presented the details of their league. They also fielded numerous questions from our board.

- Age/Weight/Team Information

- Age and weight classes of the PWL

- 6 & 7 up to 95#

- 8 & 9 up to 120#

- 10 - 11 up to 145#

- 12 up to 160#

- 6 & 7 years olds

- Developmental only. Score is kept but no overall records.

- Will follow their 8 & 9 year old team into playoffs.

- Remaining age groups will have a Varsity and JV team at each age group if possible.

- JV teams are considered developmental and players can shift in and out of this team as they develop as a player.

- JV games are played after the Varsity game and are shorter, roughly 35 minutes long.

- League Information

- All new teams to the league are on a 1 year probationary period but are allowed to vote.

- There are no “number of play” limits to be met.

- There aren’t skill vs. non-skill requirements.

- June 1st birthday cut off.

- League encourages every kid getting a full game each week/maximum playing time.

- If a team can not fulfill a full team at any age group, they have the option to play for neighboring teams.

- Game Day Details

- Farthest field locations would be Baldwin or Washington.

- Games start at 9am and run through 5pm.

- All teams play at one location each week

- Exception is 12 year olds.

- Doug suggested a potential merging of UYFL and PWL.

- Board had a detailed discussion about pros and cons of UYFL vs. PWL.

- Doug suggested taking a survey of the parents prior to making an official board decision.

- Board vote

- Voted to stay in the UYFL for the upcoming season. Four no votes were cast.

- Bylaw change

- At January meeting, there was a suggested change regarding the bylaw that you must attend one meeting in order to vote for a board position. It was decided to be voted upon at the February meeting.

- Board voted a unanimous yes.

- Action Item: Erin will make any necessary changes to this information on the website.

- Meeting adjourned by Doug Wright.

M.A.R.S January 2017 Board Meeting

Date: Wednesday, January 25, 2017; 8pm

Location: Willee’s

Meeting Attendees: Doug Wright, Monica Angoff, Jim McKenzie, Nicole Symchak, Rob Wagner,

Gio Cuzzocrea, Tanya Yoshioka, Matt Speranza

Meeting Minutes/Recap – Action Items in RED font.

· Meeting called to order by Doug Wright

· Review of last meeting’s minutes

· New Business

a. Dave Duffy, elected as board secretary at the November meeting, has submitted a letter of resignation to the board.

b. The bylaws state the board President is to appoint a new secretary.

i. Erin Hein was appointed as secretary of the board

ii. This position includes league communication and webmaster responsibilities

c. New Coordinator Positions were proposed for this next season. These positions will not be voting board seats this year but there could be a vote in November to make them voting board positions for the next year:

i. Fundraising Coordinator – Responsible for corporate fundraising and the bash coordination

– Tanya Yoshioka has accepted this position

ii. Game Day Coordinator – Responsible for planning the volunteer jobs for home games including but not limited to coordinating weigh-ins, booth management (clock and announcer) sticks, and assisting with equipment handouts. This position will also include bringing the 50/50 raffle to the home games, the cheerleaders will still provide parent volunteers to sell 50/50 tickets during the games

– This responsibility was merged with the safety officer duties – Jim McKenzie will take on this coordinator responsibility

iii. Concession Coordinator – This person would plan, manage and staff the concession stands for all games hosted at the Mars home field.

– Action Item - Matt to follow-up with folks that might be interested and report back next meeting

iv. Banquet Coordinator – This person would manage the planning for the end of season banquet

– Looking for volunteers, contact any board member if you are willing to help

d. As the fundraising coordinator position does not include spiritwear, we need to find someone who will run spiritwear at the home games and practices

i. Action Item - Tanya is going to reach out to someone who may want to run the spiritwear for the home games

ii. If we cannot find someone to volunteer to setup/coordinate the Spiritwear on game days, we will have online ordering only.

e. New fundraising ideas proposed:

i. Gun Bash

ii. $20 block pool for the Super Bowl

– Payout of $1200/ M.A.R.S would get $800

– Action Item – Rob to coordinate

f. We would like to get more parents involved in the league and the board meetings.

g. 2017 Registration

i. The Board agreed that we will still review hardship situations on a request basis to waive/reduce registration fees.

ii. Registration will start earlier this year than last year

iii. Should Registration fees stay the same? Do we still want to do Lucky Lotto? Discussion to continue at next meeting.

· President’s Report - Doug

a. Doug met with the management at the Doubletree regarding the banquet to discuss changes for next year:

i. More kid friendly food

ii. Drink pricing

iii. Treatment of patron’s by a hotel employee

b. Next year’s banquet is scheduled for Friday November 17,^,2017, 6-11pm at the Doubletree

· Review of bylaw changes from last meeting

a. Additional conversation continued regarding the bylaw change that you must attend one meeting to vote for board positions. The intent of the measure was to get more parents involved in the organization and the board discussions at the meetings. This change will be put to vote in the February meeting

i. Action Items –

– Post bylaw change to the website before next meeting

– At February meeting, vote to change the bylaws to require attendance at least one board meeting in the year in order to cast a vote for the board positions.

· Treasurer Report - Matt

a. Finances

i. Paypal account - $2500

ii. Bank Account - $45K

iii. 5 checks to be cleared for banquet expenses

iv. Put $1000 deposit down for 2017 banquet

v. Starting 2017 almost identical to last year’s starting balance

· Football Commissioner Report – Gio

a. UYFL Meeting Recap

i. New board was elected for the UYFL – Gio is VP for the next 2 years

ii. July 31^st is the official first day of practice

– Heat acclimation is allowed to be started prior to July 31^st. All the other teams are starting that before practice and July 31^st is when they start running plays

– Motion was proposed and voted yes to start heat acclimation for football on July 24-27 with full pads practice starting on July 31

iii. August 19^th is the first game

iv. No games on Labor Day weekend

v. November 4^th is the Super Bowl at North Allegheny

vi. Highlands is off probation and voted back in the league

vii. League proposed raising weight limits for each level 3-7 pounds, effective this year

– Gio to bring back the board’s recommendation of weight limits of 100, 120, 140 (with a 1 lb increase per month to account for growth starting September 1st)

b. Helmets – Discussions as to if the league should recondition helmets or buy new helmets

i. Action Item – Gio to ask for quotes from Riddel, Zenith and Schutt for reconditioning and new helmets

ii. We should have a set schedule for buying new equipment/uniforms (helmets, pads, uniforms and cheer uniforms) to be built into the budget

– Action Item – Matt to create a suggested budget schedule by year for equipment and uniform purchases

iii. Discussion around parent buying their child a helmet. It is an option and should be given to parents. Should we offer a registration discount if you have your own helmet? Additional discussion in future meetings.

c. Action Item - We need to purchase a new shed for equipment if we are staying at Mars Boro field

· Cheer Commissioner Report – Monica/Nicole

a. Monica is transitioning to Nicole this month

b. The cheer squads use TeamSnap but it was paid for by the coaches. Can the board fund it? We can use an upgraded version of league lineup (which we use for our website) that has the same functionality

i. Action Item – Matt to give Nicole a demo on the upgraded League Lineup to determine if the functionality meet the cheer squads needs

· Safety Officer – Jim

a. The league is in line with the current clearance rules. The law states that background checks are valid for 3 years

b. New coaches need to get or provide copies of all required clearances to the safety officer

· Vice President Report – Rob

a. Adams Township appointed one person in charge of field management. Rob has made contact with the individual. Hopefully we can start summer practices on the Adams township field instead of Middlesex, until we can move to the Boro field.

i. Action Item - Need to inquire as to whether we can keep a pod on the ground to store equipment

· Meeting Adjourned

OUR SERVICES

LOCAL SPORTS

ELITE

M.A.R.S.

Meeting Minutes

M.A.R.S. January 2021 Board Meeting

Date: Thursday, January 21, 2021

Location: Willees

Meeting Attendees: Giovanni Cuzzocrea, Mike Orehowsky, Melissa Truitt, Randy Teyssier, Andy Broderick, John Yurisinec, Ashley Gage, Nicole Symchak, Mike Astarb, Luke Corcoran, Steph Corcoran, Brian Slaucek, Julie Walker, Jamie Ball, Ray Thomas

Meeting Minutes:

- Meeting called to order by Gio Cuzzocrea.

- November minutes reviewed and approved.

- UYFL Updates

o Proposed Rule changes by Mars:

§ 10 minute running clock per quarter for the 5th Quarter Developmental Game

§ Use coin flip for ties (within the Division) with respect to playoff seeding

§ Eliminate weigh-ins before playoffs/Super Bowl

o Proposed Rule changes by PR – currently asking for more detail on these:

§ Proposing top 8 teams making the playoffs (OUR VOTE = KEEP AS IS)

§ If a team is proposing NOT to have the 5th Quarter, they must notify opposing team by Monday of the game week (OUR VOTE = YES)

§ Coach Maximums – 5 Adult Coaches; 3 Junior Coaches (OUR VOTE = NO)

o Other Updates

§ Need the number of teams at each weight limit for UYFL Meeting in April

§ Schedule being drafted in May

§ Key 2021 Dates:

· Heat Acclimation – 7/19

· First Practice – 7/26

· Early Weigh-In – 8/8

· First Game – 8/14

· No games Labor Day Weekend

· Last Regular Season Game – 10/9

· Super Bowl – 10/30

· All-Star Game – 11/6

- President Report: Gio

o Vote held on board positions:

§ Secretary – Steph Corcoran

§ Cheer Commissioner – Ashley Gage

§ President – Gio Cuzzocrea

· Mike Orehowsky to shadow Gio in 2021 w/intent of taking over in 2022

· Todd Yocum (not present) to (possibly) shadow Mike in 2022 w/intent of taking over in future (2023 and beyond)

o 2021 Season & Registration Discussion

§ Large discussion on pros and cons of having 2 teams at Astro and Martian Levels

· Considerations: Resources, Coaching Staff, Concessions, Field Prep, Clock, Announcers, Sticks, Insurance, Revenue, Competitiveness

§ 2021 Season Registration Discussion

· Keep one team at each level, with participant maximum of 40

· Any registrations past the 40 maximum would be waitlisted

· Volunteers

o Volunteer “opt out” fee increased from $50 to $100

o Need increased coordination and tracking of volunteer efforts; Julie Walker and Jamie Ball to assume Game Day Coordinator role; Randy Teyssier to coordinate field.

· Registration to open Feb 1st

§ Football and Cheer Camp

· Football and Cheer Camp to open for registration on Feb 1st

· Cheer Camp 4 days this year (M-Th); Increase cost to $100

§ Mars Boro Field

· Ongoing conversations with them regarding a fully functioning Concession Stand and bathrooms with running water

· Switching stands the home team fans will sit in; Need to look into another set of bleachers (possible fundraising need)

o Individuals interested in being Head Coaches – express intent by Feb Board Meeting –

§ Rockets – Andy Broderick

§ Astros – No interest expressed during meeting

§ Martians – Gio Cuzzocrea

- Treasurer Report: Jen

o Bank Balance - $78,807.85

o Outstanding Deposits - $2,164.00 (1/21/21)

o Final Balance - $80,971.85

§ This is the end of 2020 balance pending adjustments

o Website was renewed; We paid the renewal fee

- Football Commissioner Report: Randy

o Reconditioned helmets are back.

o Uniforms:

§ Planned to have many of our longer game day jerseys clipped (made shorter)

· We were not pleased with the results of the one we tested

· Having Riddell send the remaining jerseys back to us

§ Ordering new practice jerseys – light weight mesh jerseys

§ Ordering new blue game day uniforms in size youth large

· Will avoid duplicate numbers

§ Ordering new yellow game day in size youth large and youth extra large

· Will avoid duplicate numbers

o Equipment

§ Need to start thinking about equipment that we need this year or next year

· i.e. 2 man sled

§ 10 minute running clock per quarter for the 5^th Quarter Developmental Game

§ If a team is proposing NOT to have the 5^th Quarter, they must notify opposing team by Monday of the game week (OUR VOTE = YES)

· Registration to open Feb 1^st

· Football and Cheer Camp to open for registration on Feb 1^st

o Bash: Adult only Preseason Bash in July; 1^st or 2^nd week after practice begins