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Goal Club By-Laws

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BY–LAWS OF THE GOAL CLUB

ARTICLE I: NAME

  1. The name of the organization shall be The Goal Club.

 

 

ARTICLE II: PURPOSE

  1. To promote and encourage the support of the Delaware Hayes Boys soccer program.

  2. The Goal Club shall cooperate fully with the Principal and Athletic Director of Delaware Hayes High School, and shall abide by the regulations of Delaware City School District.

  3. To provide financial support to the Delaware Hayes Boys Soccer program.

  4. To organize, promote and participate in fund raising activities such as equipment and clothing items not provided by Delaware City Schools, team meals, and end of season award events.

  5. To encourage sportsmanship, social participation and etiquette among participants, members and families.

 

 

ARTICLE III: LOCATION

  1. The location of the offices of the club shall be in Delaware, Ohio.

 

ARTICLE IV: MEMBERSHIP

  1. Membership in the Club is open to parents and guardians of participants in the soccer program, and boys soccer coaches.

 

ARTICLE V: THE CLUB YEAR

  1. The business and fiscal year shall run from the 1st day of June until the 30th day of May.

 

 

ARTICLE VI: ELECTIONS AND TERM

  1. Nominations for new Officers will be made by at least one month prior to the elections.

  2. Officers shall be elected yearly.

  3. Officers shall assume their duties Jan 1st of the year.

  4. No officer shall be permitted to serve in the same office more than two (2) consecutive years.
    Election of new Officers shall be by a simple majority of votes cast. The Secretary will administer the election and record the number of votes in the minutes.

  5. Any and all of the Officers or committee chairperson may be removed for cause by majority vote of the members.

 

ARTICLE VII: OFFICERS & EXECUTIVE COMMITTEE

  1. The officers of The Goal Club shall consist of President, Vice-President, Secretary, Treasurer, Communications Officer, Head Coach and such other officers that the Executive Committee shall recommend or nominate and the members shall elect.

  2. The President shall preside and lead meetings of the Officers/ Executive Committee and the general members, shall serve as general manager, and communicate between school administration, directors, or coaches. The President may create committees as he/she deems necessary and appoint a chairperson for each committee.

  3. The Vice President shall assist the President and act as President in their absence.

  4. The Secretary shall record and keep the minutes of all meetings of the executive board and the general membership, serve notice of Officer and general meetings and have custody of and maintain all permanent records of club affairs other than those entrusted to the Treasurer. The Secretary shall also preside over annual elections of Officers.

  5. The Treasurer shall receive all monies pertaining to The Goal Club and submit deposits to the Athletic Booster account following Article IX Section c. The Treasurer shall prepare and present financial reports at each general meeting.

  6. The Communications Officer shall be responsible for sending information from the coach to the parents and maintaining online notification site (League Lineup or similar).

  7. Senior Parent Committee shall consist of members with a senior athlete son playing on the Delaware Hayes Boys Soccer Team. The committee is responsible for the coordination of team dinners, senior night, locker decorating, tailgating, picnics, team- bonding and team-building activities.

 

 

ARTICLE VIII: MEETINGS

  1. The annual meeting shall be held each year before the season starts, usually in August.

  2. General membership meetings shall be held at a predetermined and announced place on the first Monday of each month at 7:00 PM unless notified otherwise.

  3. No notice of these meetings other than location is required.

  4. The meetings can be held every month as needed.

  5. The predetermined meetings needed are as follows:

   

The Goal Club Meetings:

    Jan- meeting

    Feb-meeting

Mar-no meeting

    Apr-annual team meeting for entire team and incoming freshman & officer voting if not    

    May-no meeting.

    June-no meeting.

    July-meeting.

    Aug-meeting.

    Sept-meeting in season

    Oct-meeting and NOMINATION of officers

    Nov- meeting, end of season banquet and ELECTION of officers

    Dec-no meeting

    Special meetings may be called by the President, Head Coach or upon request of     members. Written, electronic, or telephone notice of the time, place, and purpose of such     special meetings shall be given no later than three days prior to the scheduled meeting. No     other business but that specified in the notice may be transacted at the special meeting.

    Each member has one vote. No official act may be taken or voted upon unless a quorum is present. A quorum will be no less than 5 members. Decisions shall be made by a majority vote of the members present.

 

    6.  The agenda for all meetings of members shall be as follows:

  1. Reading of the minutes of the preceding meeting

  2. President’s report

  3. Coach’s report

  4. Treasurer’s report

  5. Committee reports

  6. Parent Representatives’ reports

  7. Old and unfinished business

  8. New business

 

ARTICLE IX: BUDGET AND FINANCE

  1. An updated financial report to include an itemization of revenues and expenses shall be published and distributed at each Goal Club meeting.

  2. Request for purchases must be presented to the executive committee in writing/email. The written statement must include the company, quantity (if applicable) and cost (estimated if not known) Any request for funds or purchases must be submitted for approval at a regularly scheduled monthly meeting with the exception of Article IX h.

  3. Any purchase must be approved by The Goal Club membership with a majority vote prior to a purchase. Goal Club does not maintain its own bank account, Athletic Booster maintains the bank account.

  4. The Treasurer shall retain Request for Payments and related documents.

  5. No Request for Payment shall be submitted to the Delaware Hayes Athletic Boosters unless the Treasurer receives proof of payment. Proof of payment may consist of an invoice, purchase order or receipt from the vendor or person requesting payment. The Treasurer and coach must sign all Requests for Payment forms. If the payee is the Treasurer, an Executive Committee member may sign instead.

  6. Emergency purchase of items less than $500 must be approved by a majority of Executive Committee members with written/email consent.

  7. All revenues of The Goal Club will be used strictly to further the purpose of The Club in a manner consistent with the expressed wishes of the voting membership.

 

ARTICLE X: PARLIAMENTARY AUTHORITY

  1. Roberts Rules of Order shall govern the conduct of the Club meetings.

 

ARTICLE XI: AMENDMENTS

  1. A copy of the by-laws will be available to all members and the public. Currently these are available on League Lineup http://www.leaguelineup.com/miscinfo.asp?menuid=32&url=hayessoccer&sid=910014266

  2. Any amendment to these By-laws must be adopted by a minimum two-thirds vote of the present, authorized voting members, provided written notice of the proposed amendment(s) shall be given each voting member at least fourteen (14) days prior to the next scheduled meeting.

  1. Edited 3/7/2016