Cassandra Hooker

Treasurer

A Treasurer is typically the officer assigned the primary responsibility of overseeing the management and reporting of an organization’s finances. The Treasurer may have many important duties specific to its role, including:

Bank account maintenance – Selecting a bank,writing checks (but not signing checks)Secretary will signing checks with knowledge of the treasurer.

Copies of all bills that are paid must be sent to the president with in 72 hours for tracking funds.

No money will go home with the treasurer unless bank is not open for Deposit( night dop box should be avoided at all cost for the saftey of the treasurer.If treasurer goes home with money he or she will inform the chapter Secretary by phone,text or e-mail on how much money the treasurer has.(chapter is Responsible for buying a safe for the treasurer)

Financial transaction oversight – Being knowledgeable about who has access to the organization’s funds, and any outstanding bills or debts owed, as well as developing systems for keeping cash flow manageable
Budgets – Developing the annual budget as well as comparing the actual revenues and expenses incurred against the budget
Financial Policies – Overseeing the development and observation of the organization''s financial policies
Reports – Keeping the board regularly informed of key financial events, trends, concerns, and assessment of fiscal health in addition to completing required financial reporting forms in a timely fashion and making these forms available to the board
Finance Committee (if applicable) – Serving as Chair of the Finance Committee
The Treasurer is largely influential in proper financial management and thus, also greatly affects the public’s perception, trust, and assurance in the organization management. Therefore, organizations should seek desirable qualifications in a Treasurer such as financial literacy, attention to detail, timeliness in completing tasks, neat and accurate record keeping, and a willingness to ask questions.

Perhaps now more than ever with the economic downturn, organizations need to be sure there are open and constant lines of communication between the Treasurer and board of directors about sound financial policies/procedures and budget oversight.

California nonprofits must also be cognizant of California law, which requires nonprofit organizations to have a President, a Secretary, and a Chief Financial Officer (CFO). Organizations may elect to have both a Treasurer and a CFO, with, for example, a Board member Treasurer operating supplementary to the staff member CFO. In such case, the Board Treasurer''s duties and responsibilities may be more focused on broader policies and oversight. Where an organization has designated the Treasurer title but not a CFO, the Treasurer will typically be considered the CFO.

Their role is to make sure that the information is accurate, timely and provided to the board.”