Tottenham Oldtimers Slo-Pitch League

1.                   

Call to Order/Opening Remarks

·         Doug called the meeting to order at 7:15pm. 14 teams represented, 0 are missing. The Hot Tub Woody’s are being represented by Chris Ross.

Doug Dwyer

2.                   

Treasurer’s Report

·         Cliff highlighted that we’re financially in the same spot as last reported at the AGM (no new revenue or expenses).

·         Cliff presented a balanced budget for the 2016 season, putting us in relatively the same position as last year.

·         Cliff identified nominal increases in certain expense / cost areas while projecting savings in other expense that we traditionally don’t fully consume.

Motion to accept the budget from Hugh Armstrong, Seconded by Paul Piellusch. Motion carried by majority.

Cliff Tucker

3.                   

Old Business Items (previous minutes review)

Doug Dwyer

4.                   

New Business Items

2015 Season Planning

1. Report on Registration Results

·         Doug advised that 95 players have registered this year so far, 14 of whom are rookies. This is on track or maybe slightly ahead of previous years.

2. Review of Proposed 2015 Key Dates (see attached)

·         Doug stepped through the key dates for the 2016 season.

3. Status of Teams and Potential New Captains

·         Doug advised that the Mike Olliffe of the Hurtin’ Units will not be returning after 6 years as a captain. Doug thanked Mike for his generous service.

·         James Taylor will be continuing the Hurtin’ Units team and has selected Peter Hollmann as his new co-captain. Peter was warmly welcomed to the group.

·         The current waiting list for captains contains only Will Goodin and Peter Hayward. Others have stated interest individually but no one else has asked to be formally listed.

·         Once we have the final registration numbers set in March and decide on the number of teams, we will have the discussion on captains.

4. Ratings Committee Update

·         Doug provided a rundown of the committee work so far. This year’s committee consists of Hugh Armstrong, Chris Pulfer, Al Bales, Doug Dwyer, Darrel Hager and Paul Gyori. The group will be presenting finalized ratings at the next Executive meeting.

5. Tournaments

·         HTKP - Keith gave a run down on activities being worked on by the HTKP baseball committee, including: Friday night all-star game, band / DJ and dance and other 10th anniversary festivities.

·         TOT - Keith indicated that the August tournament will no longer be an SPN sanctioned event.

·         The ladies league (8 teams) and mens league (6 teams) have committed to join our projected 10 teams, giving us certainty at no less than 24 teams.

·         Keith indicated that the TOT tournament will open on the Friday night for the first recent memory.

Doug Dwyer

Doug Dwyer

Doug Dwyer

Doug Dwyer

Keith Beechey

5.                   

Equipment Update

a. Purchase of New Bats

·         Dave advised that we have secured a new bat for all 14 teams should we chose to purchase them.

·         No decision on bat purchases will be made until we know our enrolment numbers which will speak to both our capacity to spend and our need for bats in terms of number of teams.

b. Bat Day

·         Dave indicated that Bat Day will be on April 23rd, immediately following the Coventry Park clean up. Tentative time is 2pm, but will be confirmed by email the week leading up to the 23rd.

Dave Fleming

6.                   

Procedure for Handling Players that Withdraw

·         Doug reviewed our policy for paid players that withdraw prior to the draft. If they opt to be added to the waiting list, we will do that. It will not count as a year away from the league. Provided they paid prior to being asked to be removed, they will be at the top of the queue should a spot open up.

·         As per normal, captains are asked to notify the League President when a player resigns. Doug or Dave Fleming will contact the next individual on the waiting list should a spot open up.

Doug Dwyer

7.                   

League Promotion Items

a. Signage to Promote Registration

·         The trailer sign is currently on hold based on our current success with the signs from Peter Hayward and enrolment being at or ahead of schedule.

·         Doug to investigate advertising on the Community Center rolling marquee sign.

·         Doug to investigate advertising on the Home Hardware rolling marquee sign.

b. Informational Hand-out for New Residents

·         Doug indicated that he and Peter Hayward are scheduling a flyer hand out day to new subdivisions. Paul Piellusch offered to assist in handouts.

Doug Dwyer

8.                   

Open Floor

·         Chris Ross – Explained the origin of the User fees for out of town (non – New Tecumseth) players. Chris explained how the new process works and how it will impact us in 2017. There is no impact for 2016.

·         Chris Ross - HTKP Golf. Chris explained that the venue has changed to the Club AT Bond Head. The date is set, more information on pricing and timing will be available shortly.

·         Chris Ross - spoke to the new HTKP website www.helpthekidsplay.ca

·         James Taylor – Requested a quick enrollment button added to the website

·         Doug Dwyer – Discussed the process of securing the Lion Club room for baseball meetings and the relative costs. Laid out an offer from the legion to host our meetings (upstairs). Doug reiterated our commitment to the Lions for this season but considering a move for next year. Asked that all attendees consider and discuss potential pitfalls with moving venues.

o   Chris Ross – Suggested that any agreement with the legion include term so that we are not constrained by executive changes on their end.

o   Doug Dwyer – Noted that the Legion’s wifi has the added benefit of being able to do presentations and do an agenda & minutes electronically, saving money and time on printing.

·         Doug Dwyer – Discussed converting to league lineup as a new web hosting vehicle at a $199.95 annual fee. Features include:

o   Player attendance tracker

o   Sponsor advertising

o   Unlimited disk space

o   Pop up add free (no banners)

o   Text alerts (for game times, cancelations and important news)

o   Video uploads

o   Picture photo album uploads

o   Events calendar

o   Game calendar

o   Game results

o   Automated Standings

o   Sortable stats (by team & by league)

o   Registration

o   Payment (This is an additional charge, still working that out)

Motion on the floor to adjourn from Keith Beechey, Seconded by Robert Farah. Motion carried by majority.

All

1.                   

Call to Order/Opening Remarks

·         Doug opened the meeting and welcomed everyone

·         Hand-outs (agenda, budget, tentative schedule, diamond fees, ratings)

Doug Dwyer

2.                   

Treasurer’s Report

·         Cliff Tucker not in attendance, Doug presented

·         Additional 15 players equals additional money

·         4 players haven’t paid yet but arrangements have been made

·         Hugh Armstrong motioned, seconded by Rob Farah, motion carried

Doug Dwyer

3.                   

Old Business Items (previous minutes review)

I.          Confirmed Conventry cleanup at 10am on the morning of April 23^rd (Captains are asked to communicate to their teams)  (Chris Ross, Brad Young organizing)

II.         Confirmed Bat Day at 2pm April 23^rd at Dave Fleming’s home.  (Dave Fleming)

III.        Rookie Night.  April 6^th, downstairs at the Legion, 7:30 pm.  All captains invited (Keith Beechey, Doug Dwyer, Jeff Dancey, Rob Farah, Kevin Boston)

IV.        Draft Day, April 9^th, legion open at 11am for set up, 1pm start time, downstairs at the Legion, 7:30pm. (Chris Ross, Doug Dwyer, Cliff Tucker)

V.        Confirmed that we will look at lower cost alternatives for meetings for the 2017 season with an eye to a long term commitment

Doug Dwyer

4.                   

New Business Items

2015 Season Planning

1. Report on Registration Results

·     Registration currently at 191 players, special thanks to James Taylor for helping advertise

2. Select Number of Teams and Players Per Team

·     Based on number of players registered, Doug opened the floor for discussion

·     Doug motioned for 15 teams, 12 players per team, seconded by Jens Leppa, motion carried

3. Confirm New Captains (if required)

·     New captains (Wil Goodin, Pete Hayward asked to leave, Kevin Boston, Kevin Clouthier not in attendance)

·     Doug stated that there is no policy (i.e., captains are not accepted on a first come first serve basis)

·     Motion from Paul Piellusch to accept Wil and Pete, seconded by Steve Deland, motion carried

4. Number of Games, Start Times, Game Duration and league schedule

·     Tentative schedule handout referenced

·     169 games last year, 190 this year

·     270 game slots available, 4 lost to meetings, 6 lost to May and August long weekends, leaving 65 open games slots (all 9:30 slots), all 7pm and 8:15 slots are consumed

·     Chris Pulfer asked about open Tuesday's at Keough, Doug said that all spots have been reserved, but if a spot is not being used during the year we can ask the town to use that slot. Keith Beechey added that Tuesday is ladies make up night

·     Chris Pulfer asked if increased costs for extra games can be covered, Doug answered that additional $1800 coming in will cover all costs with money left over

·     Game times and duration will not change

·     Chuck Cragg motioned for 26 game schedule, Jason Bowers seconded, motion carried

·     Schedule will be created by Doug Dwyer early and given to captains, but will be considered tentative until the town releases the diamonds

5. HTKP tournament status

·     10th anniversary

·     All-star game will be played on the Friday night (which means 6 games are lost), followed by DJ and dance

·     After 8:30 you have to buy a ticket to stay for entertainment,

·     Tournament will be held Friday July 8-10 (weekend after community week)

·     A bus will shuttle people from the park to 4 points in town

·     Tim Schrank is our representative for the HTKP tournament

·     We handle food and bar, except maybe Friday night

6. August tournament status

·     Going with the same format as HTKP

·     In addition to Oldtimers, Mens and Ladies league will bring 6 - 8 teams each (approx 24 teams

·     Therefore we're not going with SPN this year

7. September Playoff tournament status

·     Tottenham minor ball has stepped away from doing this tournament (approx 4k in lost income)

·     Doug reached out to JAK fund executives and proposed that we would do organization and set up and clean up, while JAK would supply resources to handle food and bar (all concessions for entire tournament)

·     From money made, costs would be covered, and then from profits (approximately $4,000), JAK would get 1/3 and Mens and Ladies leagues would get 2/3 (split by number of players in each league)

·     This arrangement would be a 2 year commitment with review after each year

·     Steve Black asked about making too much money as a non-profit and having to give some back, Jeff Dancey said we're still ok and can avoid having to pay HST

·     Dave Polny asked why we don't give more to JAK fund than 1/3, Doug replied that this is the initial agreement and can be reviewed by both parties at the end of this year

·     JAK fund is run by Martina, Rochelle, and Paul Keough

·     Chuck Cragg asked about Kevin Boston fund being involved, Doug replied that the golf tournament raises money for that fund already

·     Motion from Jeff Dancy to pursue relationship with JAK fund, seconded by Al Bales, motion carried

8. Banquet status

·     Keith Beechey’s “tournament team” will help co-ordinate

·     Ladies league has approved same caterer as last year, everything else hasn't changed as of now

Doug Dwyer

Doug Dwyer

Doug Dwyer

Doug Dwyer

Keith Beechey

Keith Beechey

Doug Dwyer

Doug Dwyer

5.                   

Equipment Update

1. Update based on registration numbers and number of teams.

·     Dave announce a conflict of interest with one of the suppliers providing quotes for shirts, Doug took over presentation

·     Shirts previously purchased from Boulton Sports in Alliston won't be able after this year (switching to polyester)

·     Boulton quote was almost $1100 more than quote from new supplier

·     3 week turnaround from new supplier compared to 4 from Boulton

·     Old shirts 100% cotton, new shirt is dry flex, polyester moisture wicking

·     Budget is for 7200, lowest quote is 5500

·     Boulton has 14 colours, plus 1 upgrade, new supplier has 12 different colours, upgrade 2 shirts, and duplicate 1 colour with different markings

·     Boulton also adds in balls if we order from them - cheaper than elsewhere, but overall it's still cheaper to get less expensive shirt with new supplier

·     Chuck Cragg motioned to go with new supplier (Promotional Design), Rob Farah seconded, motion carried (Dave Fleming abstained).

Dave Fleming

6.                   

Draft Day Logistics

1. Clothing / hat offering

·     Doug showed sweatshirt ($50) and t-shirt ($16)

·     All orders will come through us at $1 per shirt sold

2. Father-son combinations

·     Father-son combinations, 3 of them, no rule to have them together

·     No changes from last years arrangement

3. Selection of Draft Order

·     Draw for draft order and shirt colour, Darrel Hagar pulled names

·     1^st name drawn can draft first but is last to pick shirt colour

·     Master Batters, Inglorious Batsters, Hot Tub Woodies, Dog Catchers, Gruesome Devils, Draft Kings, Rusty Rebels, Tap Masters, Grisslies, Dusty Cleats, Sons of Pitches, Hurtin Units, Beer Bros, Sliders, Dodge City Rounders

d.      Selection of Shirt Colours

·     Each team chose shirt colours

Doug Dwyer

7.                   

Player Ratings Review

·     Draft will go from P1s and P2s to 12 through 1 rated players

·     Roger Gaudet and Laurier Plante proposal to switch, passed

·     Steve Black for Emeil Edwards proposal to switch, not passed

·     Scott Peters for Wil Goodin proposal to switch, not passed

·     Tim Schrank for Jerry Muirhead proposal to switch, not passed

·     Joe Muto from 11 to 6, and Justin Cremascoli from 6 to 11, passed

·     Doug brought up the situation of Andrew Marszalek and Rick Hardman, both players will be place on the waiting list

·     Motion from Keith Beechey to accept ratings with changes discussed, seconded by Al Bales, motion carried

Scott Peters

8.                   

Open Floor

·     Randy asked about team number for scheduling purposes, Doug replied that team numbers are not available yet

·     Keith Beechey motion to adjourn, seconded by Wil Goodin, passed.

All

1.                   

Call to Order/Opening Remarks

Doug Dwyer

2.                   

Treasurer’s Report

Cliff Tucker

Old Business Items (previous minutes review)

  i. Help The Kids Play Tournament Status Update

Keith Beechey

Keith Beechey

Keith Beechey

Jeff Dancey

4.                   

New Business Items

 i.     Final Registration Results

•        Confirmed our 180 registrants and a growing waiting list (currently at 11)

 ii.     SPN Team Registration

•        Reminder for all team to get their registration completed.

iii.    Equipment Update

•        Shirts are expected to be finished April 28^th
•        Dave F. will contact captains to let them know when and where to pick up the shirts.
•        Bat day completed without incident.
•        MOTION: YT bats to be used for a month before making any additional changes to equipment.
•        Paul G. Rob 2nd. Passed by majority.

iv.     2016 Regular Season Schedule and website launch

•        To date, no significant issues with the website although we’re struggling with resourcing the upload of old data.

Doug Dwyer

Doug Dwyer

Dave Flemming

Doug Dwyer

i.                     

Open Floor

•        Randy Hipkin brought up the concern about bases and mats at Keogh and Coventry.
•        Doug to follow up with Wayne Caldwell on mats and bases.
•        Jeff Dancey asked for an update of Coventry Park. Doug provided an update on the status of the work being done by Dol Turf.
•        Rob acknowledged the work done cleaning up Coventry Park.
•        James Taylor asked about bat grips. Dave will source new grips.
•        Peter Hollmann asked about protection for pitchers. The league has some masts / cages available to try out. Dave will coordinate with those who are interested.
•        Motion: to adjourn from Rob Farah, 2nd by Steve Black (Stike). Motion passed unanimously.

All

•              

Call to Order/Opening Remarks

Doug Dwyer

•              

Treasurer’s Report

•        All revenues accounted for except tournaments

•        Funds for Coventry improvement included in budget (paid)

•        No umpire or diamond fees available yet

•        Extra team shirts also not included

•        Rob Farah, seconded by Chuck Cragg, passed

Cliff Tucker

•              

Help The Kids Play Tournament Status Update

•       No update from Keith Beechey

•       Update from Ed Hopkins Asked captains to start having conversations with their teams about entering a team.

•       Nothing conclusive re. number of teams

•       No friends and family allowed.

•       Doug Dwyer asked that captains make a commitment for Friday June 10. Lists need to go to Tim Schrank.

August Tournament Status Update

•        No update

•        Doug Dwyer asked for volunteers to help with recruiting for beer league teams

Playoff Tournament Status Update

•        Concessions have been outsourced to JAK fund. Rachelle Keough will be the lead contact.

Help The Kids Play Golf Tournament Status Update

•        Ed Hopkins advised that everything is going through Kevin Boston

•        Looking for more hole sponsors

•        People can begin registering now

Keith Beechey

Keith Beechey

Keith Beechey

Jeff Dancey

•              

Equipment status (bats). We agreed that we would use the gifted bats from the young timers for a month before determining whether or now we needed to purchase or defer further bat purchases.

•        Do we need to purchase bats? (open question)

•        Dane Eldridge recommended buying the bats

•        Dave Flemming said he purchased fifteen 27 ounce bats

•        Dave also has 20 additional young timers bats in his garage, but they're the same as what we already have

•        Dave can sell bats he purchased if league doesn't purchase them

•        Ed H. asked about projected budget balance. Cliff Tucker said if league doesn't buy bats we'll have extra money, adding that we need to carry a 6-8k balance in order to pay for certain things, such as the banquet.

•        Rob Farah proposed that we defer purchase for bats, not seconded.

•        Dane E. motioned that we purchase bats, Steve Deland seconded, passed, 4 abstained.

Dave Fleming

•              

Sunlight issues on the right side of the diamond for 7pm starts on C2.

•        Ed Hopkins mentioned that it's unsafe, and compared it to a worker bringing a safety issue to management. Management is then responsible to take action or be liable.

•        Ed looked into it and we only need to replace 14 7pm games on C2. He recommended filling some of the empty 9:30 slots. Alternatively, we could make use of open slots in September.

•        Ed suggested we send a letter to the town to clearly state that there is a safety issue

•        Doug Dwyer said we had a vote last year to move games from 7pm to 9:30pm, and it was voted down.

•        There would be a higher cost for 9:30pm games because of need for lights

•        Standing rule to date is to have a 20 minute window where play is suspended

•        Consensus for suspending a game should be between 4 captains (with umpires included in the conversation only)

•        It is up to the captain's to invoke a delay of game if a safety issue is deemed.

Ed Hopkins

•              

Safety issues on plays at 2^nd base (forwarded by Roman Dasek)

•        Situation concerns force outs at 2nd base where runner continues to run and impede the throw

•        Runners are becoming more aggressive and therefore making it more unsafe

•        All captains have been asked to talk to their teams about aggressive base running.

Doug Dwyer

•              

Playoff Schedule proposal.

•        Doug Dwyer proposed using same 15 team playoff schedule as previously (2-3 years ago)

•        Rob Farah, Dave Flemming seconded, passed

Doug Dwyer

•              

Open Floor

•        Doug Dwyer proposed that our June meeting take place at the legion

•        Chuck motioned, Al Bales seconded, 1 oppose, 3 abstain, pass by majority

•        Doug brought up $2000 cost to repair Coventy, yet town damaged plates, and ridge near grass is getting bigger because machines are throwing dirt at it.

•        Concern is that Town will now have to spend more money to repair, and costs will increase

•        Gord Dol will be working with town employees to avoid issues in the future.

•        Two lights at Coventry will be fixed

•        New base bags are being ordered (better quality)

•        Rob asked that captains advised players that if they want to sub to call him

•      Motion to adjourn by Al Bales, seconded by Stike, passed.

All

•              

Call to Order/Opening Remarks

•        First meeting at Legion (trial run)

•        Savings of $600 by having meetings at Legion instead of Lions Hall.

•        Pipers playing in basement. If it's too much of a distraction then we can move back to the Lions Hall

•        Reminder of agreed upon resolution from last meeting regarding safety issues at Coventry due to sun.

•        Jockying for dugouts. Home team should have the 3rd base dugout if there's any contraversy.

•        New umpire starting in July (Jason Jacks). He'll be umping 16 games this year.

Doug Dwyer

•              

Treasurer’s Report

•        Cliff absent

•        Motion from Dave F. to postpone until next meeting, seconded by Paul P., passed.

Cliff Tucker

•              

•                    Help The Kids Play Tournament Status Update

•        Tournament Operations

•        Ready to go (e.g., DJ, permits, licenses, tent)

•        Reminder that it's a public event

•        All teams will be assigned bar duty for Saturday and Sunday (Tim Osmond will be Bar Manager)

•        Buses will be available to shuttle people from Tottenham to Coventry.

•        Rosters

•        Tim noted that some players have dropped out recently and we'll need approximately 5 players to fill the gaps

•        Fees to play go to Tim, then to Ed Hopkins

•        Schedule

•        Schedule will be circulated soon

•        Some games at Keough, Saturday only

•                    August Tournament Status Update

•        Getting ready planning will begin after the HTKP tournament.

•        Doug to schedule.

•                    Playoff Tournament Status Update

•                    Same status as August tournament

•                    Help The Kids Play Golf Tournament Status Update

•                    Registrations go through Kevin Boston (can be done through Quick Enrollment)

Jeff Dancey

Tim Schrank

Keith Beechey / Dwyer

Dwyer

Dwyer

Dancey

•              

Safety issues on plays at 2^nd base (forwarded by Roman Dasek)  Follow up.

•        Open forum

•        Minor instances and some players have been spoken to

•        Reminder to captains to reinforce saftey with players

Dwyer

•              

Waiting list update

•        3 new players brought into the league off the waiting list (Dion Bickford, Jimmy Vincent, Jason Frazel)

Dwyer

•              

Bat wraps

•        One bat wrap available for each team, afterwhich captains will be responsible for purchasing new bat wrap

•        Suggestion by Dave F. to use the bat wrap only on new bats.

New Business

•        Live ball vs. dead ball area at Keough

•        Doug will speak to Roman

Dwyer

•              

All Star Game Jerseys

•        Historically $400 has been allocated for jerseys.

•        Doug can purchase jerseys but needs motion to do so.

•        Motion from Rob F., seconded by Randy Hipkin, passed (2 no, 1 abstain)

Dwyer

•              

Open Floor

•        Rob Farah reminded captains to continue good work at keeping him informed

•        Rob F. motioned to adjourn, Paul P., passed

All

•                     

Call to Order/Opening Remarks

Doug Dwyer

•                     

Treasurer’s Report

•        Money is coming in from the Golf Tournament ($1400 to date)

•        Money goes back to HTKP on tournament day

•        Usual expenses going through (umpires, lighting)

•        HTKP expenses and revenues are showing

•        Motion to accept by Hugh Armstrong, seconded by Rob Farah, passed unanimously

Cliff Tucker

•                     

Help the Kids Play

•        Michael Worrod Memorial Tournament Recap and Summary

•        Ed and Jeff not able to attend but Jeff sent brief overview of tournament to Doug

•        Final count is not in, Ed still working on it

•        Indication that there was a strong profit despite additional expenses with Friday night event

•        Golf Tournament Update

•        Registration is growing

•        No other updates

Jeff Dancey

•                     

Feedback on using the Legion for a meeting venue

•        Doug summarized arrangement to have last month's meeting at the legion as a trial

•        Lions club is $650

•        Legion will offer room for free

•        Doug asked if anyone had a negative experience

•        Jimmer asked about whether pipers will be practicing inside - if weather is nice, pipers will always practice outside

•        Rob asked what happens if we give up lions club room and need it back. Doug said that he will approach legion with proposal for 2 year or 3 year agreement. If accepted, we will send decline letter to lions club.

•        Tuesday and Thursday are not available at legion

•        Doug asked about Monday at legion. Randy said it should be open.

•        3 options, stay at lions club, move to legion, move to legion and switch to Monday

•        Rob Farah motioned to move to legion starting next season, Brad Moye seconded, passed unanimously

All

•                     

August Tournament Update

•        We are ahead of pace with planning

•        TOT is running the food and bar

•        Liquor license and alcohol order are in the works

•        All volunteers are in place (e.g., Tim Osmond and Tim Schrank are responsible for liquor)

•        Men's league is struggling to come up with amount of team initially committed to

•        However, Oldtimers division may have more than 10 teams initially committed to

•        Hugh asked how we're monitoring new teams being entered for skill level. Doug said the only thing he can do is ask each of the team captains for a fair rating assessment of their players. Greg Aucoin and Emeil Edwards have entered teams and have been askedfor assessments.

•        August tournament has always had a feature event (e.g., all-star game), and these events make money. Doug said this year there will be a co-ed exhibition game with trophy awarded (Presidents trophy).

Doug Dwyer

•                     

Year-end Banquet Update

•        Same DJ and caterer, same venue

•        Ladies do the planning, TOT does the paying, and then we balance books at end of year

•        Last year prices went up to $30 and there were some complaints

•        The event is essentially a break-even effort because of increased costs to host it

•        Doug wants to deter people who don't buy a ticket and want to come after dinner just to drink. As long as tickets are sold it shouldn't matter, however, there might be a venue capacity issue

•        All team captains were given an envelope with banquet tickets

•        Captains can sell tickets to other team captains, but they must collect the money and include it in their own envelope

Doug Dwyer

•                     

Award Ballot standard practices

•        Not everyone is doing the awards ballot the same way For example, submitting team vote for Nellie award counts as 12 votes for the same team, as opposed to submitting each player's individual vote.

•        Pete Hayward motioned that we have it as an individual vote for post-seasons awards, Tim Schrank seconded, carried by majority.

•        Diamond award also has no standards when it comes to voting. New standard will have each player's individual vote count as a nomination. Former Diamond award winners still in this league will form a committee to vote on who wins the award.

Doug Dwyer

•                     

Open Floor

•        Rob Farah encouraged that people still continue to call re. subs, even though sometimes he's not able to call everyone back

•        James Taylor raised a concern about the batter's boxes not being filled in. Randy Hipkin said the town doesn't do anything about the batter's boxes since the mats have been nailed down. Suggestion made to have rakes available at diamonds.

•        Equipment boxes are not being locked, or the locks are breaking. As a result, bags are being stolen.

•        Waiting list is exhausted. Only team with a request in for a new player is the Beer Bros. and they will be getting the last player.

•        Motion to cut-off replacement players as of midnight tonight. Hugh Armstrong motioned, Steve DeLand seconded, passed, one abstainer.

•        Darrell Hager raised concern on behalf of Pully re. which way runners divert when there is a double play. This is a conversation captains should be having on an as needed basis.

•        Motion to adjourn Paul Gyori, seconded by Dave Polny, accepted.

All

•                     

Call to Order/Opening Remarks

•        Reminder that Banquet tickets were handed out last meeting.

•        Next meeting Captains should return banquet money and any left over tickets.

•        Anyone in possession of a trophy from last yesr should bring them to Coventry in time for the play-offs

Doug Dwyer

•                     

Treasurer’s Report

•        No final results from August tournament yet

•        Receipts from Golf tournament received but not posted yet

•        Umpire fees are on par with estimated costs

•        Motion to accept by Jeff Dancy, seconded by Paul Piellusch, passed unanimously

Cliff Tucker

•                     

August SPN Tournament Recap

•        Report still in draft mode

•        Comparison to last year

•        Registration fees about half that of last year because out of town teams paid more

•        Sales were good and there was only an $80 difference compared to last year

•        Survey sent out after the tournament returned some good feedback. 60 of 180 people responded

•        Doug reviewed some of the results

•        Youngtimers only entered equivalent of 2 teams (instead of 6 or 8 promised)

•        Beeton mixed league is interested in joining the tournament next year

Keith Beechey, Doug Dwyer

•                     

Final Rosters

•        Replacement Players

•        Completed as of last meeting

•        New shirts have been received

•        Substitutes during Playoffs

•        Rob Farah reviewed rules re. substitue play.

•        Based on same criteria as regular season

•        Difference is that 5 people will vote on each pick (3 of 5 to approve)

Doug Dwyer

•                     

Year-end Awards

•        Doug recapped year-end awards

•        Ballot will be available on website

Ratings

•        Most important part of ratings is the point total for each player

•        Need to standardize how each captain completes ratings

•        Benchmark should be against all players in the league, not just on your own team

Doug Dwyer

•                     

Banquet

•        Banquet makes no money (it's a break even event)

•        No other updates

Doug Dwyer

•                     

Youngtimers Year-End Tournament

•        Doug volunteered that our league will run concessions.

•        Doug will ask for 10 volunteers to help out.

•        Each volunteer will be given some incentive such as $50 off next years registration. It will depend on how much we make from the tournament.

•        Results will be reviewed and then we'll determine if we're going to do it next yaar.

Doug Dwyer

•                     

Umpiring and General Welfare

•        Roman will be umpiring most of the games

•        However, due to amount of games, some umpires who don't normally umpire our league games will be used. Roman will be on call if there are any issues over rules.

•        Any protests will be handled after the game.

•        Games will be completed with no time limit and all 7 innings will be played.

Doug Dwyer

•                     

Open Floor

•        James asked for quick review of play-off format

•        3 division format

•        2 games during week

•        2 games on Saturday

•        Top 2 in each division move on

•        Other 4 teams play to move on

•        Rob Farah motioned to adjourn, Dave Flemming seconded, passed.

Doug Dwyer

•                     

Call to Order/Opening Remarks

•        Congratulations to Sons of Pitches for winning league championship

Doug Dwyer

•                     

Treasurer’s Report

•        Profit of around $900 (minus $300 expenses not accounted for). Overall, the league is financially healthy. Gross revenue for the year was $55,000.

1. August Tournament Summary

•        $1,900 ($600 under last year)

2. Playoff Tournament Summary

•        $1,000 better than last year minus $300 expenses not in

3. End of year projection

•        Break-even

4. Sunday Night League play-offs

•        Numbers not available yet, but any profits from this tournament will put us above break-even

Rob Farah motioned to accept the budget, seconded by Hugh Armstrong, motion passed.

Cliff Tucker

•                     

Update on Committee Progress

1. Christmas Parade Float

•        All banners are already set up

•        Working on securing a wagon

•        Looking for support from league members to help out, attend parade, invite children...etc.

•        Date of parade is November26th

Pete Hayward

•                     

End of Season Recap

1. Review

•        Format of play-off weekend was generally well received

•        Dave F. proposed idea to have 1 game played the week before, however, it wouldn't work with an odd number of teams. Also, it may negatively impact concessions for teams that get knocked out early on Saturday. This idea will be re-visited next year.

2. Captains status for 2017

•        Jens is stepping down as captain, Scott Peters will take over as co-captain as Gruesome Devils

•        2 sets of captains in queue for next year (Kevin Clouthier and Kevin Boston, and Geoff Keough and Jim Smith)

Doug Dwyer

•                     

Year-end Awards and Ratings

•        Most improved Award Nominations and Selection

•        Doug reviewed some of the voting results

•        83 total votes are in

•        Award recipient will be announced at banquet

•        Diamond award will be decided upon October 5

•        Nellie award votes are still being counted

•        MSP votes are still being counted

Doug Dwyer

•                     

Banquet

•        Ticket money and unsold tickets turned in by captains

•        Doug went over some of the details (e.g., caterer, music)

•        Plan is to give a little more background (history, context) around awards during award presentations

•        Doug and Kathy will be the co-hosts for the night

Doug Dwyer

•                     

Umpiring and General Welfare

•        no updates

Doug Dwyer

•                     

Annual General Meeting Date and Time

•        November 19th, 1pm

•        Doug went over general format of agenda

•        Doug asked that captains try to remind their players at the banquet about attending the AGM

Doug Dwyer

•                     

Open Floor

•        Jeff Dancey sited that the umpiring experience this year was very different from previous years. Jeff asked if we need to review the situation. This will be re-visited at the AGM.

•        Rob Farah thanked the captains for all the hard work helping him out at sub-controller.

•        Jeff recognized the new Dentist's office in town as well as Silvercrest for donating $1000 to the HTKP

•        Paul P. motioned to close the meeting, seconded by Chuck, motion carried.

All

•                     

Call to Order/Opening Remarks

•        Meeting began at 1:02pm

•        Welcome Bev Steeves, president of Ladies Lob Ball

•        Status update of Paul Gyoiri (Doug read note from Paul)

Doug Dwyer

•                     

Santa Claus Parade Float Committee Report

•        Tim sent a picture of scoreboard that will go down the middle of the float

•        Cost for float is about $200

•        Exact date to set up float not set yet, but there are enough people volunteering

•        People wanting to take part in the actual parade should contact Tim (an email will go out)

•        Charlie O'Leary said that he's looking into a team of horses for parade next year

Tim Osmond

•                     

Comptroller's Report

•        Outlined role of Comptroller (second set of eyes on accounting)

•        Photo's of cheques (.jpg) are now taken

•        Expenses are reported at earliest opportunity

•        League is in compliance

•        Revenue can't go above 50k

•        Congratulations to Cliff Tucker on a great job!

Bill Brown

•                     

Treasurer’s Report

•        Bank balance just under 6k, little bit lower than last year due to money paid for improvements to Coventry

•        2017 baseball already purchased and in 2017 budget

•        Summary of income statement

•        New revenue received from play-off tournament

•        Diamond fees were over budget due to 26 game schedule instead of 24 game schedule

•        Overall profit of $800

•        Motion to accept budget by Rob Farah, seconded by Charlie O'Leary, passed unanimously

•        Draft 2017 budget presented

Cliff Tucker

•                     

Update on HTKP Program & Events

•        10th year completed

•        Jeff thanked everyone for their support

•        Special call out to Keith Beechey, Tim Schrank, Tim Osmand, Kevin Boston for help with tournaments

•        July tournament considered a success

•        Recommendation to continue with Friday night format (party, All-Star Game)

•        Golf tournament numbers are down a little bit over the last 2 - 3 years

•        Jim Rouleau raised concern that golf tournament costs more for non-TOT members (Jeff stated that if a non-TOT member played previously, then they would just pay the TOT member rate)

•        Changes to structure of tournament, including lowering costs are being looked at

•        There is no room in TOT budget to move golf tournament from HTKP back to TOT.

•        Jeff acknowledged Kerry Worrod and Dave Polny for contributions to HTKP

•        Chris Ross presented numbers (HTKP raised over 90k over 10 tiems, helping 252 families)

•        Jeff announced that in 2017 the Puck and Ball tournament will return

Jeff Dancey

•                     

Update from Town, Facilities & Fees

•        Chris thanked everyone who helped with the garbage clean-up at the beginning of the year

•        Chris thanked Kerry Worrod and HTKP

•        Fields are in better shape this year (e.g., water running off properly now)

•        Additional maintenance on fields have been done (over seed, aerate)

•        Coventry diamond 1 back stop is being replaced (25k cost)

•        Lights will be looked at and fixed

•        Trees at Keough will be trimmed back so they're not blocking the lights

•        New gate at Coventry installed in order to prevent people from dumping garbage in the parking lot

•        Fees are expected to go up, but numbers not finalized yet

•        Fees for players outside New Tecumseth will  be more than players within New Tecumseth

Chris Ross

•                     

Season in Review & Recognition

•        Doug outlined goals at beginning of year (e.g., reducing costs, establishing better relationships with the ladies league and other key partners)

•        Doug thanked ratings committee

•        Registration increased from 14 - 15 teams

•        Doug recognized Pete Hayward for creating new signs to help boost registration

•        Doug thanked Chris Ross for help with Draft Day

•        Doug thanked Keith Beechey and everyone who helped with running tournaments

•        Summary of year-end tournament and changes made (e.g., JAK fund)

•        Doug thanked Keith Beechey and Dave Flemming for overall support with tournaments and operations

•        Doug thanked other numerous people that helped run the league more efficiently

•                    Special thanks to Cliff Tucker for his work as Treasurer

Doug Dwyer

•                     

President

•        Doug Dwyer nominated by Rob Farah, Jim Rouleau seconded, no other nominees

•        Doug accepted

Secretary/Treasurer

•        Tim Osmond nominated by Jeff Dancey, seconded by Rob Farah, Scott Peters nominated by Tito Presenza, seconded by Dan Chaisson

•        Scott declined, Tim accepted

1st Vice President

•        Dave Flemming nominated by Andy Gee, seconded by Chris Ross, no other nominees

•        Dave accepted

2nd Vice President

•        Chuck Cragg nominated by Tito Presenza, seconded by Mark Doyle, Pete Hayward nominated by Charlie O'Leary, seconded by Rob Farah

•        Pete accepted, Chuck declined

3rd Vice President

•        Scott Peters nominated by Charlie O’Leary, seconded by Chris Ross, Tim Schrank nominated by Steve DeLand, seconded by Mark Doyle

•                    Tim declined, Scott accepted

Chris Ross

President Elect

President Elect

President Elect

President Elect

•                     

•        Substitute Controllers

•        Rob Farah, Al Bales

•        Event / Tournament Program Manager (convener)

•        Keith Beechey

•        Registration Convener

•        Darrel Gaudet

•        Standings/Game Sheets/Game Rescheduling/Statistician

•        Dan Chaisson

•        Field Maintenance

•        Paul Piellusch

•        Web Site Mainenance

•        Rob Farah

•        Comptroller

•                    Bill Brown

Doug Dwyer

•                     

FY 2017 Budget (financial forecast)

•        Doug handed out financial forecast document

•        Net increase in fees will be approximately $2000

•        Motion to not have a member of the town council involved in any conversations concerning how our league deals with the town. Kevin Boston motioned, Brad Moye seconded, 3 for, 3 abstention, everyone else attending opposed the motion

Changes to Constitution / Rules of Play Changes

•        No changes

Open Discussion

•        Motion to waive registration fee for registration convener, motioned by Chris Ross, after discussion, motion withdrawn

•        No one on the executive who is a captain should see the waiting list for players. The waiting list will be owned by the registration convener.

•        Charlie O'Leary and Kevin Cavalier will be co-ordinating a batting clinic for next year

•        Kevin Boston thanked everyone for their support with the golf tournament

•                    Motion to adjourn by Keith Beechey, seconded by Rob Farah, opposed by Chuck, Rick and Hags, passed by everyone else.

Doug Dwyer