Tottenham Oldtimers Slo-Pitch League

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      Congratulations to the Sons of Pitches, 2019 Finalists

Dog Catchers 2019 Playoff Champs and

Rusty Rebels 2019 Regular Season Champs

Financial Status

·      Good but unclear

·      Overachieved in Golf tournament

·      Did not fair well in August and Playoff tournament

·      JAK Fund was contacted about holding on for a few weeks to determine amount from Playoff Tournament

·      Overachieved in Light It Up, already make $35,000 with two events left

·      Financial meeting ½ hour before the AGM.

·      There will be 2 options to distribute the funds, when the captains decide on the direction it will be released at the AGM

Captain Waiting List

·      Current order:

1.     Tito Presenza and Doris Casullo

2.     Troy Hope and David Connolly

3.     Paul Koolhaus and Doug Dwyer

4.     Jens Lepa and Jamie Allen

5.     Joe Lovegrove and Derrick Eldridge

6.     Jason Boucher and Brett Mabee

·      Doug went through past minutes to determine the order of who wishes to be Captains

·      In March there will be a decision made any new captains will be added

·      Team needs to be represented at AGM

Doug Dwyer

2.               

Current Financial Status

·      Verbal summary

·      $62,000 in account right now with approximately $10,000 left owing for tournament costs

·      Will have approximately $52,000 left

·      We Will have $35000 for the Light It Up Commitment

·      Approximately $1769 made on playoff weekend after costs

·      Motion to Accept Financial Report Hugh Armstrong

·      Seconded Bob Candy

·      Passed unanimously

Robert Jordan

3.               

·      Old Business

1.     Playoff Tournament Closure

·      Need suggestions on ways to improve the tournaments

·      As we lost the Sunday, we made up the games during the week and had 100 people at the final

·      Need to change the way we get people out to the tournaments

Geoff Keogh

4.

Status Reports

Banquet Update

·      Sales down over the last few years

·      Sponsor tickets are available here

Allocation of Subs (Playoffs)

·      4 calls for subs and all were matched to the average very well, no complaints

·      Great job to Will and Al Bales

Doug Dwyer

Will Goodin

5.

 Post Season Awards (Closed Session – Captains only)

·      Most Improved down to 6 individuals

·      Taking more nominations

·      In future years we could possibly decide in August captains meeting a short list of players that all can choose from, then have all players choose from that list

·      Short list voted on

Doug Dwyer

5.

 Town Look Ahead 2020

Possible New Start Date

·      Possibly 3^rd week of May

·      Need to push to keep the current starting date we have

·      7:00 game times will continue to be charged at day rates even if we go later into September

SoCan Charge / Diamond Rates

·      Music outside of your car have to pay, so when we have the radio on at Coventry the want to charge us $140 a day

·      Will be rolled into the venue charges

·      User fees expected to go up %20 for 2020

·      We need to have the town show the reason for the drastic increase in fees

·      Budget will have those in place for the AGM so we are ready for them

·      Does not need to be President of the League

HTKP Update

·      400 applications by the end of the year with a total of $150,000 donated since charity inception

·      Smile cookie campaign with Tim Hortons brought approximately $14,500

·      Thanks to all members who ordered and supported

·      Thanks to Susan Iacoucci for helping organize

Doug Dwyer

6.

Blind Draft and Ratings Suggestions

·      Removed from agenda

Doug Dwyer

 Open Floor

·      Grisslies donated $200 to Light It Up with their strikeout donations

·      Lights to be installed in November

Motion to adjourn Keith Beechey

·      seconded by Will Goodin

·      passed unanimously.

All

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      2 Teams not represented: Sliders and Hot Tub Woody’s

·      Turn off lights at Keogh – still a problem – responsibility of the home team

Doug Dwyer

2.               

Current Financial Status

·      Verbal summary

·      $50,826 in account

·      On track for $6000-$8000 dollars in the bank at year end

·      August Tournament profits down as food and bar prices rose and the Saturday night Light It Up event

·      Light it Up shared some of the profit with dunk tank

·      Pending registrations

·      Around $1500 pending for Umpires and $3000 owed to the town for diamond fees

·      August tournament profits were $3226, down approximately $3000 due to a raise in food and liquor prices, as well as Light It Up taking the profits from the Saturday night after the ball games were over

·      Motion to Accept Financial Report Dave Fleming

·      Seconded Pete Hayward

·      Passed unanimously

Robert Jordan

3.               

·      Old Business

1.     August Tournament Closure

·      Profits also down due to a small Coed division and being unable to secure a 50+ division

·      The team will be looking at ways to draw more teams in from out of town

·      The team is also looking at the success of the Light It Up Event and plan on repeating that success on the Saturday night

·      Tournament ran smoothly, thanks to the help of all of the areas they were responsible for

·      Special mention to Danny Chiasson for his years of taking Monday off work to do the cleanup

·      Question regarding teams that were put together with higher ratings

·      Our strategy was having similar rated teams playing in the same division

Geoff Keogh

4

Status Reports

·      Light It Up! Paul Piellusch (5 min)

·      Ultramar donated $200

·      Sunday Men’s league $200 donation

·      Light it Up made about $3400 from the Saturday evening of the August tournament

·      $2000 dollars of the revenue was the sponsorship of the diamonds and pavilion

·      A success partially due to ideas from members outside of the TOT

·      Taste of Freedom and Tournament made paper for Light It Up

·      Nov 9 potential poker tournament at community centre with HTKP teaming up with LIU

·      Event going to be planned with The Release

·      $495000 in the bank

·      Any extra will subtract from the $15,000 we are donating

·      Playoff Format Discussion

·      Two scenarios presented

·      New schedule exhibited based on getting as many people to the diamond on the Sunday

·      In the old format only 8 teams remain on Sunday, affects profitability

·      Numbers are down for people watching the finals

·      Draw for free registration at the finals

·      Possible Captain recognition

·      A rookie event?

·      Possible ideas

·       

Doug

2.               

 New Business

Open Floor

·      Reminder that ratings due by next captains meeting or lose captaincy

·      Award ballots due by end of tournament given to Joe Lovegrove

·      Question regarding diamond availability for practices on off week – There are games on Tuesday and Wednesday with possibility of rainouts, so no time to commit to

·      Motion to adjourn Paul Piellusch

·      seconded by Steve Black

·      passed unanimously.

All

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      Waiting List

·      Closed approx. 10 days ago

·      2 teams since then have lost a player and are playing with 11

·      Financial Realignment

·      2 Defibrillators that TOT is responsible for has maintenance costs.

·      $320 cost for this maintenance added to budget

·       

·      New Banquet Process 2019

·      Ladies league and TOT working together

·      Bev and Kim (Treasurer) – taking it over

·      Tickets for the teams were given out at the meeting

·      Take money as cash only

·      Do not trade tickets with teams

·      Depending on sponsorship levels, some do not have to buy

·      Envelopes will be collected at the end of August

·      Any unsold tickets to be returned at that time

·      Benches And Cleanup

·      Mess left at C3 reported on social media

·      Be diligent with our teams in picking up after ourselves

·      Umpire status and Captains roles

·      Questioning umpires openly is not condoned by the TOT

·      There have been 9 complaints in the last month

·      If rules of the game are not followed it can be brought to Roman’s attention off to the side or after the game

·      New Rules 2020 (P2 and waiting list)

·      Any rule changes that are needed should be tabled

·      Discussions can happen prior to start of next season (Feb)

·      Rules of play are only voted on by captains and the executive therefore not done at the AGM

Doug Dwyer

2.               

Current Financial Status

·      Verbal summary

·      $54127 in account

·      Golf was paid for except for the golf balls – was not included

·      Taste of Freedom fee was repaid by Light It Up

·      Forecasting 7-8000 profit for the year

·      Motion to accept Paul Piellush

·      Seconded by Chris Pulfer

·      Passed unanimously

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      Looking to get 2 more 50+ teams as they are in jeopardy of not having a division.

·      Will know by the end of the week if there will be a division. If not the Rusty Rebels can make their own team in the Beer League

·      Looking to have around 14 beer league teams and a Coed division

·      Volunteers can contact Geoff Keogh, Doug Dwyer or Ryan Jack

·      Parking at the pavilion will be saved for the four sponsors, the tournament convener, bar and food manager and handicap spots

·      The four sponsors will bring in $2000 for Light it Up

·      Volunteers from the Light It Up Committee will provide volunteers if needed for the sponsors

Geoff Keogh

4

Status Reports

·      Light It Up! Paul Piellusch (5 min)

·      Planned revenue and stretch revenue explained – used as a target rather than real numbers

·      With all events that have been done LIU is sitting at $44,915

·      Light It Up event at the August tournament on the Saturday night – tell your teams and bring their families

·      Any updates with the town as to when the money is due. Money is committed to go in this year. Town is committing to start on the project in November 2019

·      Appears that we are going to overshoot our goal, so with the extra money (if) our plan was only to Light up C1. If there is an overage, it is suggested we give half of that to HTKP.

·      Once the final numbers are in, if there is an overage Doug Dwyer suggested that half of the overage be donated to HTKP. To be revisited.

·      Equipment Update Dave Fleming (2min)

·      Shirts for new players will be next Friday

-       HTKP

-       Made 4500 this year compared to 4300 last year

-       YTD 42 applications and

-       Sponsorships bring in the majority but the July tournament is important to make the difference

-       Looking to improve the tournament experience for 2020

Doug

2.               

 New Business

Open Floor 

·      Ratings – Keven Boston suggested that the Captains hand in their ratings at the end of August

·      Discussion

·      Doug suggested that ratings are required to be in Sept 25 or before captains meeting or you forfeit their captaincy

·      Doug motioned that Captains are required to have their ratings passed into the ratings committee by the Sept 25^th Board Executive meeting or they will forfeit their captaincy

·      Kevin Boston seconded

·      Motion Passed

·      1 abstention

·      Boston – Keanan Helps going to put an outdoor defibrillator at Keogh

·       Keanan Helps will look into covering the maintenance of our defibrillators. To update at a later meeting

·      Motion to adjourn Rob Farah

·      seconded by AL Bales

·      passed unanimously.

All

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      Roger Burton, Tim Osmond representing Hot Tub Woody’s

·      3 phone calls from the town, lights left on at Keogh Park. The lights do turn off at 12:00am, but rather turn off manually

·      Still good with replacing players from waiting list but getting thin

·      Pulling subs from previous games should only be done when there is a “surprise” absence. A captain should not go to a game knowing that they need a sub.

·      Reviewed the 3 strike rule for players that do not notify their captains of their absences

Doug Dwyer

2.               

Current Financial Status

·      Verbal summary

·      470000 in account

·      Borrowed money for Golf Tournament all paid back

·      Injured player donating their early season exit return  to HTKP

·      Overall budget is on target or better

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      Parking situation for tournament – new parking lot being constructed

·      Alan Lacey has brokered a deal to lease the parking lot for $3000 a year and should be ready for HTKP tourney

Geoff Keogh

2.               

Status Reports

·      Help The Kids Play – Tim Shrank Tim Osmond(5 min)

·      Will have 20 teams this year

·      All captains have responded

·      HTKP will take care of bar volunteers

·      All Star team will wear Light It Up shirts purchased at full cost

·      Volunteer schedule will be posted early

·      Captains responsibility to uphold volunteer schedule

·      Light It Up! Paul Piellusch (5 min)

·      Party Magic sponsoring, supplying chairs for poker night

·      Roman Empire has offered Light It Up to sponsor his annual party at the Loretto Inn that raises money for pancreatic cancer

·      Arrangements made for Community Week booth

·      Poker tournament July 6, looking for more participants.

·      Captains should be promoting poker tournament to ensure it is filled

·      Taste of Freedom event tickets still available

·      Tickets available at Foodland Florist counter or Taste of Freedom restaurant

·      Golf Tournament Committee Dave Connolly (2 min)

·       

·      Equipment Update Dave Fleming (2min)

·       

Doug

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      All teams represented

·      10 of 17 waivers turned in

·      Waiver to state that a player choses to play on his own accord

·      Field status and wet field policy – Every captain has a copy

·      Any standing water by the town standards means we do not play – Oldtimers have the right to make their own decisions

·      Doug will email on any given night to remind captains that they may be ok to play and the two playing captains will decide

·      There has been a note put out by the town to all leagues stating that garbage is being left at the diamonds – does not necessarily mean it is this league, but we need to be cognizant

·      League helmets – Not mandatory, but have to bring the team helmets to every game

·      Waiting list players – 2 players have dropped out thus far and 2 have come off the waiting list

·      Pitcher distance 50’ – 65’- Appears that all pitchers are following this rule

·      If anyone feels that the pitcher is not within the limits than call it immediately

·      To this point, the 65’ mark has not been identified

·      Game length (3 game nights vs 2 game nights) – Game length is 75 minutes

·      Captains should make it clear to the umpires that it is a 2 or 3 game night so they can gauge based on that

·      Need to stipulate that on a 3 game night there should not be a new inning after 1 hour and 5

·      Open inning declaration – open inning can be declared in mid inning of the visitors at bat or at the end of the visitors at bat, even if it has not been declared at the start of the inning

Doug Dwyer

2.               

Current Financial Status

·      Verbal summary

·      Quarterly financial review – partial report provided to captains

·      41,858.58 in account currently

·      Golf deposit – 4600 of 9792 has been returned thus far

·      21150 will come out for the light it up fund that has been raised

·      Profit goal is between 7-8000 in profit and should be realized

·      League committed 15000 to Light it Up and donations and fundraising will add to that time. The Light It Up committee is tracking all monies raised by fundraising

·      Motion to accept Chuck Cragg

·      seconded by Larry Turner

·      passed unanimously

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      Preliminary meetings held with meeting to take place with volunteers to take place next week

Geoff Keogh

2.               

Status Reports

·      Help The Kids Play – Jeff Dancey (5 min)

·      Status meeting next week

·      Need to get interest going with teams

·      List of players interested should go to Tim Schrank

·      Light It Up! Paul Piellusch (5 min)

·      Two new sponsors interested

·      Still finalizing

·      2 weeks in wine reserving left

·      July 15^th taste of Freedom event, tickets available soon

·      Shirts still available to sell will be available at events

·      Conservative estimates show we will hit the goal

·      If there is a surplus there needs to be a discussion on partnering with the town for improvements

·      Golf Tournament Committee Jason Chiovitti (2 min)

·      116 registered

·      28 spaces available

·      Still looking for hole sponsorships

·      Looks to be running with the same numbers as last year

·      Equipment Update Dave Fleming (2min)

·      New bases have “CRIC” on them, placed in bins

Doug

3.               

 New Business

Open Floor  *After Opening

·      Sons of Pitches brought up pitch heights were questioned at one of their games, and the umpire told the player to shut his mouth and quit whining.

·      To be addressed by Doug with the umpires

·      Hot Tub Woodies brought up the point that captains have to chase players to pay, when it clearly states that we need to pay before we play

·      As volunteers, captains should not have to chase players

·      There is a standing rule but it is not strictly adhered to, as some need help financially

·      Executive will enforce the rule and exceptions can be made through the treasurer to make payments

·      Rusty Rebels – need clarification that when a team has a sub they need to bat last. There are cases in which the subs are batting in the middle of the order

·      Already clarified in Article 6 or Rules of Play

·      Motion to adjourn Jeff Dancey

·      seconded by Paul Piellusch

·      passed unanimously.

All

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:18pm

·      All teams represented

·      Balls and new bat for 2019 distributed to Captains

·      Talk about hat order as per Kevin Boston

·      This Saturday April 27^th is Coventry Cleanup, volunteers are welcome

·      Doug received call from town, the upper parking lot can no longer be used as per landowner

·      Tournament parking becomes a problem, a committee possibly to be formed to investigate options

·      %10 user fee increase from town came out March 14^th (after registration was already opened). Ball Leagues got together to push the fee increase till next year. Tournaments will still have increased rates.

·      For following years, increases will be announced in October of said year. 10% increase next year (2020)

·      Will increase in fees mean diamonds will be taken care of better? No guarantees, but we have given a list of concerns

o    

Doug Dwyer

2.               

Current Financial Status

·      Verbal summary

·      49,489 in account

·      22 outstanding registrations, being told to be paid by May 6. If not paid by then they will not be allowed to pay

·      Saved 1000 on bats

·      750 under budget on uniforms

·      Paying for golf tournament which will be reimbursed

·      Diamond fees – town normally gives us a game by game breakdown for cost, but this year they gave us a lump sum for requested diamond times, which we are being overcharged for.

·      Doug and Robert Jordan to look at times and be sure we are charged properly

·      Suggested that executive provide captains a list of players that have not played

·      Motion to accept by Don Booth

·      seconded by  Hugh Armstrong

·      passed unanimously

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      List of volunteers from the registration has been formed.

·      Beer League, 50+ and Co-Ed division will make up the tournament format

·      First meeting to occur in early June

Geoff Keogh

2.               

Status Reports

·      Help The Kids Play - Tim Osmond (5 min)

o   July 5-7

o   Parking will be discussed

o   As teams have first games and practices remind team about tournament and promote

·      Light It Up! Paul Piellusch (5 min)

o   Sold 25 shirts at drafts – will be sold at all events

o   June 6 Trivia night with Legion, split the proceeds

o   Wine Label to continue, $12 a bottle case for $132

o   May 1^st Taste of Freedom event to be announced on July 14^th 1-4 pm

o   Baseball pool has 50 teams, proceeds go to Light it Up

o   July 6 Poker tournament, booking on website soon

o   May have 2^nd one in the fall TBD

o   Cost for Taste of Freedom is $35 a head

·      Golf Tournament Committee Jason Chiovitti / David Connolly (2 min)

o   Registration at half (not all paid)

o   Dave will take registration in person

o   Looking for hole sponsors and prize donations

o   Push with players at team meetings and games

o   May 16^th the price goes up and early bird is over

·      Equipment Update Doug Dwyer (2min)

o   Bat and balls distributed

o   Bathroom keys and any equipment concerns should be forwarded to Dave

o   Pete Hayward will be stenciling CRIC on the bases as a major sponsor

Doug

3.               

 New Business

Open Floor 

·      Do we know which sponsor is for which team?

·      All team sponsors were read aloud

·      Waivers to be handed in when complete

·      Motion to adjourn Jeff Dancey

·      seconded by Chuck Cragg

·      passed unanimously.

All